As used in this Chapter, in addition to the definitions set forth in Section 610.010, RSMo., the following terms mean:
CITY
The City of Fenton, including the City Governmental Body.
CITY GOVERNMENTAL BODY
1. 
Any body, agency, board, council, commission, or committee of the City, whether operating in a legislative or administrative capacity, or the municipal court of the City when operating in an administrative capacity, including:
a. 
Any committee appointed by or at the direction of any of the above-referenced entities and which is authorized to report to any of those entities; or
b. 
Any advisory committee appointed by or at the direction of any of the named entities for the specific purpose of recommending, directly to the Board or the City Clerk, policy or policy revisions or expenditures of public funds.
c. 
Any quasi-public governmental body.
2. 
The Custodian of Records of the City shall maintain a list of any such policy advisory committees.
CLOSED MEETING, CLOSED RECORD, or CLOSED VOTE
Any meeting, record, or vote closed to the public.
COPYING
Duplication of records.
CUSTODIAN OF RECORDS
The City Clerk and/or his/her designees who is responsible for maintenance and control of all Records of the City Governmental Bodies.
MEETING
Any meeting of a City Governmental Body subject to this Chapter at which any public business is discussed, decided, or public policy formulated, whether such meeting is conducted in person or by means of communication equipment including, but not limited to, conference call, video conference, Internet chat, or Internet message board. The term "public meeting" shall not include an informal gathering of members of a City Governmental Body for ministerial or social purposes when there is no intent to avoid the purposes of this Chapter, but the term shall include a vote of all or a majority of the members of a City Governmental Body, by electronic communication or any other means, conducted in lieu of holding a public meeting with the members of the City Governmental Body gathered at one (1) location in order to conduct public business.
MEETING PLACE
The physical location where meetings of the City Governmental Body are typically held, or as provided in a notice provided in accordance with the Sunshine Law.
RECORD
Any record, whether written or electronically stored, retained by or of any City Governmental Body including any report, survey, memorandum, or other document or study prepared for the City Governmental Body by a consultant or other professional service paid for in whole or in part by public funds, including records created or maintained by private contractors under an agreement with a City Governmental Body or on behalf of a City Governmental Body. The term "record" shall not include any internal memorandum or letter received or prepared by or on behalf of a member of a City Governmental Body consisting of advice, opinions, and recommendations in connection with the deliberative decisionmaking process of said body, unless such records are retained by the City Governmental Body or presented at a public meeting. Any documents or study prepared for a City Governmental Body by a consultant or other professional service on behalf of the City Governmental Body shall be retained by the City Governmental Body in the same manner as any other record.
VIDEO CONFERENCE or VIDEO CONFERENCE
A means of communication where at least one member of a public government body participates in the public meeting via an electronic connection made up of at least three (3) components:
1. 
A live video transmission of the member of the public governmental body not in physical attendance;
2. 
A live audio and video transmission allowing the member of the public governmental body not in physical attendance to be heard and seen by those also attending via video conference and those attending in physical attendance; and
3. 
A live audio and video transmission allowing the member of the public governmental body not in physical attendance to hear and see those in physical attendance at a meeting.
It is the policy of the City that Meetings, Records, votes, actions, and deliberations of the City be open to the public unless otherwise provided by law. Except as otherwise provided by law and this Chapter, all meetings of the City shall be open to the public as set forth in Section 610.020, RSMo., all Records of the City shall be available to the public for inspection and Copying as set forth in Sections 610.023 through 610.026, RSMo., and all public votes of the City shall be recorded as set forth in Section 610.015, RSMo. In the event that any provision of this Chapter is determined to conflict with the provisions of the Sunshine Law, this Chapter is hereby automatically amended to delete the conflicting provision to the extent of the conflict.
A. 
Notice Content; Posting. All City Governmental Bodies shall give notice of the time, date, and meeting place for each meeting and its tentative agenda in a manner reasonably calculated to advise the public of the matters to be considered, and if the meeting will be conducted by telephone or other electronic means, the notice of the meeting shall identify the mode by which the meeting will be conducted and the designated location where the public may observe and attend the meeting. If a public body plans to meet by Internet chat, Internet message board, or other computer link, it shall post a notice of the meeting on its website in addition to its principal office and shall notify the public how to access that meeting. Reasonable notice shall include making available copies of the notice to any representative of the news media who requests notice of meetings of a particular City Governmental Body concurrent with the notice being made available to the members of the particular governmental body and posting the notice on a bulletin board or other prominent place which is easily accessible to the public and clearly designated for that purpose at the principal office of the body holding the meeting, or if no such office exists, at the building in which the meeting is to be held.
B. 
Time For Notice. Notice conforming with all of the requirements of Subsection (A) of this Section shall be given at least twenty-four (24) hours, exclusive of weekends and holidays when City Hall is closed, prior to the commencement of any meeting of a City Governmental Body unless for good cause, in which case as much notice as is reasonably possible shall be given.
C. 
Recording. The City shall allow for the recording by audiotape, videotape, or other electronic means of any open meeting. The City may establish guidelines regarding the manner in which such recording is conducted so as to minimize disruption to the meeting. No audio recording of any meeting, Record, or vote closed pursuant to this Chapter shall be permitted without permission of the City; any person who violates this provision shall be guilty of an ordinance violation.
D. 
Closed Meeting Notice. Each City Governmental Body proposing to hold a closed meeting or vote shall give notice of the time, date, and meeting place of such closed meeting or vote and the reason for holding it by reference to a specific exception allowed pursuant to this Chapter. The notice shall be the same as described in Subsection (A) herein.
E. 
Subunit Meeting Notice Exemption. A formally constituted subunit of a parent governmental body may conduct a meeting without notice during a lawful meeting of the parent governmental body, a recess in that meeting, or immediately following that meeting if the meeting of the subunit is publicly announced at the parent meeting and the subject of the meeting reasonably coincides with the subjects discussed or acted upon by the parent governmental body.
Minutes of open and closed meetings shall be taken and retained by the City Governmental Body including, but not limited to, a record of any vote taken at such meeting. The minutes shall include the date, time, meeting place, members present, members absent, and a record of votes taken. When a roll call vote is taken, the minutes shall attribute each "yea" and "nay" vote, or abstinence if not voting, to the name of the individual member of the City Governmental Body.
A. 
Location Requirements. Each meeting shall be held at a place reasonably accessible to the public and of sufficient size to accommodate the anticipated attendance by members of the public and at a time reasonably convenient to the public unless for good cause such a place or time is impossible or impractical. Every reasonable effort shall be made to grant special access to the meeting to handicapped or disabled individuals.
B. 
Notice And Location Exceptions. When it is necessary to hold a meeting on less than twenty-four (24) hours' notice, or at a place that is not reasonably accessible to the public, or at a time that is not reasonably convenient to the public, the nature of the good cause justifying that departure from the normal requirements shall be stated in the minutes.