[Ord. No. 1599 §§1 —
3, 4-1-2003]
A.
All employees of the City of Versailles, Missouri, except those employees specifically excluded in Subsection (B) hereof, shall cause their hours of work to be recorded on a time clock card utilizing a time clock to be provided by the City.
B.
Employees who are not required to cause their work time to be recorded as provided in Subsection (A) are: all elected officials, City Attorney, Municipal Judge, Superintendent of Public Works and Wastewater Treatment Superintendent.
C.
The
time cards shall be the primary basis for determining the hours of
work performed by each employee. In the event a City employee is called
out after regular work hours because of an emergency, then such employee
may submit the hours worked to his/her supervisor who shall attach
same to the weekly time card for such employee to be used in determining
such employee's wages, overtime pay or compensatory time, whichever
is applicable.
[Ord. No. 1342 §§1 —
2, 3-30-1994]
A.
Any
City employee who receives training at his/her request, which training
is paid for by the City, shall reimburse the City for the cost of
such training in the event such employee shall thereafter voluntarily
leave City employment within the period expiring one (1) year after
the date of the receipt of such training.
B.
The
office manager is hereby directed to take all necessary steps to collect
the reimbursement for any such training in the event of the voluntary
leaving of City employment, said steps to include withholding of final
compensation and/or any necessary legal action to collect said reimbursement.
[CC 1974 §105.020; Ord. No. 906 §§1 — 5, 11-1971; Ord. No. 1441 §1, 7-1998;
Ord. No. 1594 §§1 — 2, 2-6-2003; Ord. No. 1707 §§1 —
6, 11-7-2006]
A.
A full-time
employee of the City of Versailles, Missouri, (City hereinafter) who
is ill and unable to perform his or her duties because of such illness
or sickness shall be permitted to take sick leave under the terms,
conditions and guidelines hereinafter set forth. Such sick leave shall
be up to sixteen (16) working hours (two (2) days) with full pay without
acquiring a physician's certification confirming the illness and its
severity provided such employee otherwise qualifies for sick leave.
In the event the debilitating illness lasts longer than sixteen (16)
working hours, then the employee must acquire a certification of a
physician confirming that the employee has an illness that precludes
such employee from performing his or her duties for the City for the
number of working hours the employee takes sick leave or has sick
leave hours available as hereinafter provided whichever is less. As
used in this Section, eight (8) hours equals one (1) work day.
B.
A full-time
employee of the City shall accumulate sick leave at the rate of eight
(8) hours per month for each month such employee works for the City.
Further, the maximum number of hours of sick leave that may be accumulated
by any one (1) employee shall be nine hundred sixty (960) hours. The
accumulated days of each City employee shall be converted to hours
based on eight (8) hours per sick day.
C.
A City
employee shall not receive compensation for accumulated but unused
sick leave in the event of his or her employment being terminated
with the City whether such termination be voluntary, involuntary or
death of such employee.
D.
A City
employee who qualifies for sick leave shall receive payment from the
City at the same rate of pay that such employee was receiving immediately
prior to taking sick leave.
E.
The
minimum number of hours that a qualified employee can take on any
one paid sick leave period is two (2) hours and the maximum paid sick
leave a qualified employee can receive is the net sick leave hours
such employee has accumulated.
[Ord. No. 1606 §§1 —
3, 6-3-2003]
A.
A full-time
employee of the City of Versailles, Missouri, who has accumulated
five (5) days of sick leave or more shall be entitled to three (3)
paid personal days per year. Use of personal days by such employee
shall reduce the number of accumulated sick days on a one-to-one basis.
Personal days do not accumulate.
[Ord. No. 1837 §1, 2-12-2013]
C.
A City
employee must give his/her supervisor two (2) days' notice of such
employee's desire to take a personal day and such employee's supervisor
must approve the request.
[Ord. No. 1306 §§1 —
2, 12-1-1992; Ord. No.
16-005 §§1 — 2, 3-8-2016]
A.
For
any full-time City employee who shall suffer a death in his or her
family as hereinafter defined, such employee shall be entitled to
paid funeral leave as follows, to wit:
1.
In the event of the death of the employee's or employee's spouse's
father, mother, husband, wife, son, daughter, brother, sister, grandparents,
grandchildren, stepparents, stepchildren, stepgrandparents and stepbrother
or stepsister, the funeral leave shall be three days.
2.
In the event of the death of the employee's aunt, uncle or first
cousin or the aunt, uncle or first cousin of an employee's spouse,
then the funeral leave shall be one day.
B.
Funeral
leave and funeral leave pay will not be granted as herein provided
unless the employee provides to the City Clerk a copy of the death
notice and a statement signed by the funeral director who officiated
at the deceased's funeral that the City employee did in fact attend
the funeral service.
[Ord. No. 1598 §§1 —
5, 3-28-2003]
A.
Military
leave for employees in the City of Versailles are hereby set out as
follows.
B.
All
officers and employees of the City of Versailles who are or may become
members of the National Guard or of any reserve component of the Armed
Forces of the United States shall be entitled to leave of absence
from respective duties, without loss of time, pay, regular leave,
impairment of efficiency rating or of any other rights or benefits
to which otherwise entitled, for all periods of military services
during which they are engaged in the performance of duty or training
in the service of this State at the call of the Governor and as ordered
by the Adjutant General without regard to length of time and for all
periods of military services which they are engaged in the performance
of duty in the service of the United States under competent orders
for a period not to exceed a total of one hundred twenty (120) hours
in any Federal fiscal year (October first (1st) to September thirtieth
(30th).
C.
Before
any payment of salary is made covering the period of the leave, the
officer or employee shall file with the office manager or appointing
authority or supervising agency an official order from the appropriate
military authority as evidence of such duty for which military pay
is granted, which order shall contain the certification of the officer
or employee's commanding officer of performance of duty in accordance
with the terms of such order.
D.
No
member of the organized militia shall be discharged from employment
by the City because of being a member of the organized militia, nor
shall he/she be hindered or prevented from performing any militia
service he/she may be called upon to perform by proper authority nor
otherwise be discriminated against or dissuaded from enlisting or
continuing his/her service in the militia by threat or injury to him/her
in respect to his/her employment. Any officer or agent of the City
violating any of the provisions of this Section is guilty of a misdemeanor.
E.
Any
individual released from active duty with the National Guard or any
reserve component of the Armed Forces of the United States shall report
to the City for return to active status with the City within thirty
(30) days of release from active duty. Failure to contact the City
may result in a loss of benefits under this Section.
[Ord. No. 1217 §1, 8-1-1989; Ord. No. 1451 §1, 12-1-1998; Ord. No. 1786 §1 — 3, 2-17-2010]
A.
Annual
vacation time for full-time City employees of the City of Versailles
is hereby set as follows:
1.
Any probationary employee who has been employed for less than one
(1) consecutive year shall not be entitled to annual vacation.
2.
Any employee who has been employed for more than one (1) but less
than two (2) consecutive years shall be entitled to a one (1) week
vacation with pay.
3.
Any employee who has been employed as a full-time employee for a
consecutive period of more than two (2) years but less than ten (10)
consecutive years shall be entitled to paid vacation for a two (2)
week period annually.
4.
Any full-time employee who has been employed for a consecutive period
of more than ten (10) years but less than twenty (20) consecutive
years shall be entitled to paid annual vacation of three (3) weeks.
5.
Any full-time employee who has been employed for a consecutive period
of more than twenty (20) years shall be entitled to four (4) weeks
annual paid vacation.
6.
Vacation leave credit may not be carried from one year to the next
(based on the anniversary date of employment) without the specific
approval of the Mayor and Board of Aldermen.
[Ord. No. 1836 §1, 2-12-2013]
7.
Absences on account of sickness, injury or disability in excess of
that authorized may, at the request of the employee and within the
discretion of the Mayor and Board of Aldermen, be charged against
vacation leave.
8.
For the purpose of this Section a full-time employee shall be one
who shall work at least thirty-five (35) hours in a seven (7) day
period.
9.
An employee may, if specifically approved by the Board of Aldermen
after having made special request, be paid his/her normal salary in
lieu of vacation. Said application shall not be made more often than
once annually.
B.
Vacation
days for all City full time employees shall be computed on an accrual
basis from his or her date of employment.
D.
A City
employee shall be reimbursed by the City for vacation days accrued
but not used by the employee as of his or her date of termination
as a City employee.
[Res. No. 1559 §§1 —
2, 8-2002]
A.
If
a City employee has continuous employment with the City from the first
(1st) day of January (after the year 2001) until the last day of the
following December without a claim for benefits pursuant to The Workers'
Compensation Law, Chapter 287, RSMo., for that year ("claim-free year"),
said employee may then receive, either:
1.
An additional day of paid vacation;
2.
An additional two (2) days of paid vacation, if this claim-free year
was immediately preceded by a previous claim-free year;
3.
An additional three (3) days of paid vacation, if this claim-free
year was immediately preceded by two (2) previous claim-free years;
4.
An additional four (4) days of paid vacation, if this claim-free
year was immediately preceded by three (3) previous claim-free years;
5.
An additional five (5) days of paid vacation, if this claim-free
year was immediately preceded by four (4) or more previous claim-free
years.
B.
In
determining the number of days of paid vacation, no claim-free year
which occurred before the year 2002, may be considered as a previous
claim-free year.
[Ord. No. 1446 §§1 —
2, 8-1998]
A.
Hourly
City employees, other than City Policemen, may accumulate annually
compensatory time in lieu of overtime of a maximum compensatory time
of forty (40) hours.
B.
Any
such employee who shall have accumulated such compensatory time as
of March thirty-first (31st) of each year shall be paid for the compensatory
time then accumulated, provided however, that any such employee may
carry over a maximum of sixteen (16) hours of such accumulated compensatory
time until not later than the next March thirty-first (31st).
[Ord. No. 1255 §§1 —
3, 10-16-1990; Ord. No.
1403 §§1 — 2, 4-2-1997]
A.
The
City of Versailles has adopted the following policies pertaining to
the use by employees of alcohol or illicit or unlawful drugs and as
to safety measures:
1.
It is against the City's policy and no employee shall be permitted
to use any form of alcohol or any form of unlawful drugs during working
hours nor shall any employee appear for work at any time that said
employee may be under the influence of alcohol or any type of unlawful
drug. Any employee violating this policy shall be subject to discipline
and dismissal.
2.
All employees operating motor vehicles, which motor vehicles are
required by law to have the operator's use of seat belts, shall use
said seat belts all in accordance with Missouri Statutes. Any employee
violating this policy shall further be subject to discipline and possible
dismissal.
3.
All employees shall be subject to random testing for alcohol or unlawful
drugs at any time during duty hours.
4.
These policies shall be posted and a copy thereof furnished to each
employee who shall acknowledge, in writing, the receipt thereof.
B.
The
City Clerk is directed to furnish copies of the City policy to any
and all City employees and to secure written acknowledgment from each
employee that he/she has been furnished said copies and the City Clerk
is further directed to post copies of said policy in the City Hall
and any and all other City buildings wherein City employees carry
out their duties.
[CC 1974 §105.010; Ord. No. 636A §1, 10-1954]
A.
It
is hereby declared to be the policy and purpose of the City of Versailles,
Missouri, to extend, at the earliest date to all eligible employees
and officials of said City who are not excluded by law or by this
Chapter and whether employed in connection with a governmental or
proprietary function of said City, the benefits of the system of Federal
Old-Age and Survivors Insurance as authorized by the Social Security
Act Amendments of 1950 and by Senate Committee Substitute for Senate
Bill No. 3 of the 66th General Assembly of the State of Missouri and
amendments thereof as the same may be now and hereafter in effect.
B.
The Mayor and City Clerk of the City of Versailles, Missouri, are hereby authorized and directed on behalf of this City to prepare, execute and submit to the Division of Budget and Comptroller of the State of Missouri as State agency of the State of Missouri a plan and agreement for extending said benefits to said eligible employees and officials of the City of Versailles, Missouri, in the form prepared by the State agency and hereby approved and adopted by the Board of Aldermen of this City, which plan and agreement are to become effective upon approval thereof by the State agency and are further authorized and directed to execute agreements, and modifications and amendments thereof with said State agency, providing for the extension of said benefits to said employees and officials as set forth in said plan and agreement as provided for in Subsection (A) hereof, said plan and agreement to provide that said extension of benefits is to be effective on November 9, 1954.
C.
Commencing
on the first (1st) day of the month following the date of the approval
of the plan and agreement of this City by the State agency, there
shall be deducted from the wages of all employees and officials of
the City of Versailles, Missouri, to whom the benefits of said system
of Federal Old-Age and Survivors Insurance are extended by virtue
of the plan and agreement hereinbefore provided for the amount of
each of said employee's and official's contributions as determined
by the applicable State and Federal laws and by said plan and agreement,
the aggregate amount of said deductions to be paid into the Contributions
Fund created by Senate Committee Substitute for Senate Bill No. 3
of the 66th General Assembly of the State of Missouri; provided however,
that from the first (1st) payment of wages made to each of said employees
and officials after the benefits of said system have been extended
to such employees and officials, there shall be deducted a sum equal
to the amount which would have been due and payable from each of said
employees and officials had said extension of benefits been provided
and effective on November 9, 1954.
D.
Commencing
on the first (1st) day of the month following the date of the approval
of the plan and agreement of this City by the State agency, there
is hereby authorized to be appropriated from the General Fund of the
City of Versailles, Missouri, and there is and shall be appropriated
the sum or sums of money necessary to pay the contributions of the
City of Versailles, Missouri, which shall be due and payable by virtue
of the extension of the benefits of the Federal Old-Age and Survivors
Insurance System to the eligible employees and officials of said City,
said sum or sums of money to be paid into the Contributions Fund created
by Senate Committee Substitute for Senate Bill No. 3 of the 66th General
Assembly of the State of Missouri; provided however, that in making
the first (1st) payment to said Contributions Fund after the benefits
of said system have been extended to such employees and officials,
said first (1st) payment shall include a sum equal to the amount which
would have been due and payable had said extension of benefits been
provided and effective on November 9, 1954. The fund from which said
appropriation is made will at all times be sufficient to pay the contributions
of the City by this Subsection directed to be paid to said Contributions
Fund.
E.
The
City of Versailles, Missouri, from and after the approval of the plan
and agreement of this City by the State agency shall fully comply
with and shall keep such records, make such reports and provide such
methods of administration of said plan and agreement as may be required
by all applicable State and Federal laws, rules and regulations now
and hereafter in effect with respect to the extension of the benefits
of the Federal Old-Age and Survivors Insurance System to the employees
and officials of this City. For the purpose of administering said
plan and agreement the City Clerk of this City shall be the official
who shall make all required reports, keep all records and be responsible
for the administration of said plan and agreement on behalf of this
City and any and all notices and communications from the State agency
to this City with respect to said plan and agreement shall be addressed
to "City Clerk, City of Versailles, Missouri".
[Ord. No. 1222 §§1 —
4, 9-13-1989; Ord. No.
1398 §1, 4-4-1997; Ord. No. 1624 §1, 3-2-2004]
A.
The
City of Versailles desires to provide retirement benefits for its
employees as a portion of their compensations, said Board of Aldermen
does hereby authorize and approve the entering into a plan of deferred
compensation with its employees; and in order to accumulate the appropriate
funds to pay the participating employees' benefits in accordance with
the deferred compensation plan, the Board of Aldermen does hereby
authorize and approve the purchase from Aetna Life Insurance and Annuity
Company in such amounts as may be appropriate to provide the plan
benefits, as well as to continue the pre-existing individual retirement
account plan previously authorized.
B.
It
is the intention of the Board that the premiums paid by the Board
of Aldermen for such annuity contracts will not currently be considered
as income paid to the employees concerned. Thus, the City of Versailles
will own and have all rights under the said annuity contracts and
such contracts will not be held in any way as collateral security
for the fulfilling of the obligations of the employee, but shall be
held as a general unpledged and unrestricted asset.
C.
The
contributions of both employer and employee are as hereinafter set
forth:
1.
The options hereby granted to all salaried City employees with at
least twelve (12) consecutive months' employment with the City of
Versailles, Missouri, who enter into an individual retirement plan
of deferred compensation with Aetna Life Insurance and Annuity Company
are to continue with their IRA individual retirement plans with Mid-Missouri
Savings and Loan Association created in April, 1977. A full-time employee
of the City of Versailles, Missouri, may contribute at his/her option
not less than three percent (3%) of his/her gross wages nor more than
seven percent (7%) of his/her gross wages into his/her individual
retirement plan and the City will match such employee's contribution.
2.
The employee's contribution into the (457) with Aetna Life Insurance
and Annuity Company will be seven percent (7%) of said employee's
gross wages, unless more is requested by the employee to be withheld
from said wages. The total annual contribution by the City and the
employee may not exceed twenty-five per cent (25%) of gross wages
or seven thousand five hundred dollars ($7,500.00), whichever be the
lesser.
3.
In the event the employee should withdraw funds from his/her retirement
plan prior to the employee having attained the age of fifty-nine and
one-half (59½) years, the employer shall have no further obligation
to make contributions to the plan for a period of one (1) year after
the withdrawal, notwithstanding the provisions of Subparagraphs (1)
and (2).
D.
The
Board of Aldermen hereby authorize the City Clerk to act on its behalf
in respect to these annuity contracts to formulate rules and procedures
in the purchase and administration of them.
[Ord. No. 1674 §§1 —
2, 11-1-2005]
A.
Definitions. As used in this Section, the following terms
shall have these prescribed meanings:
B.
It
shall be, from and after November 1, 2005, the policy of the City
to not assign light duty work to any employee of the City who is not
able to do his or her full work duties due to injury, whether such
injury occurs during work hours or while off duty. Any employee who
has debilitating injury which causes that employee to miss work shall
be required to acquire and provide to the City a physician's statement
indicating the employee is released to go back to work without limitation.
