City of Coldwater, MI
Branch County
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Table of Contents
Table of Contents
[Ord. No. 598, passed 8-9-1999]
(a) 
All purchases by the City shall be secured through the use of written purchase orders. All such purchase orders, except as hereinafter specified, shall be issued through the office of the City Manager.
Except as otherwise provided herein, any purchase of personal property exceeding $10,000 shall require the securing of competitive bids, in accordance with Section 13.3(c) of the Charter of the City. The City shall not be bound to accept the lowest dollar bid, but shall be free to accept the bid that is deemed to be in the best interest of the City.
Except as otherwise provided herein, all purchases of over $10,000 shall receive the prior approval of Council.
If an unencumbered appropriation is available therefor, the City Manager shall have the authority to issue a purchase order to any other political subdivision of the State of Michigan, in an amount of not to exceed $75,000, for the purchase of materials and such labor as may be related thereto; provided that the reasonableness of the costs for the same are verified by the office of the City Manager prior to issuing such purchase order. In the cases provided for in this paragraph, such purchase order may be issued to a governmental unit without competitive bids.
(b) 
Department heads are authorized to issue a purchase order directly to vendors for any purchase in the amount of $500 or less.
(c) 
For purchases of more than $500 but less than $2,000, the Finance Director is hereby authorized to approve a purchase order requested by a department head.
(d) 
No purchase of personal property shall be made unless a sufficient unencumbered appropriation is available to pay that part of the cost thereof which will be due for payment during the fiscal year in which the purchase is made.
(e) 
The City Manager shall have the authority to sell personal property up to a dollar value of $10,000 through the use of sealed bids, auction or open market sales. The sale of personal property exceeding $10,000 shall require the approval of Council, and such sale shall also be achieved through sealed bids, auction or open market sales.
(f) 
Council may adopt written policies to carry out the requirements and intent of this chapter.