[CC 2001 §130.160; Ord. No. 1112 §§1 — 4, 7-8-1999; Ord. No. 1248 §1, 7-14-2005]
A.
The City
of Edmundson, its employees, Mayor and Board of Aldermen shall advertise
for and obtain sealed bids, if it is reasonably possible, before any
item of material, equipment or supplies are purchased or before any
services are performed for or on behalf of the City of Edmundson,
if it is anticipated that such material, equipment or supplies shall
exceed the cost of fifty thousand dollars ($50,000.00). Nothing in
this Article shall pertain to professional services to be rendered
to the City, except that engineering and construction management services
shall be bid out in accordance with Missouri law.
B.
The requirement
of advertising for sealed bids may be waived if the materials purchased
or the services obtained are of such a nature that there are not sufficient
companies or individuals involved in the furnishing of said materials,
supplies or services or, in the opinion of the Board of Aldermen,
the bidding process would be inappropriate due to emergency or other
circumstances.
C.
Sealed
bids submitted to the City shall be opened by the Clerk of the City
of Edmundson at a regularly scheduled or special meeting of the Board
of Aldermen open to the public on the date and time stated in the
advertisement for bids.
D.
Any purchase
of materials, supplies, equipment or services under the cost of fifty
thousand dollars ($50,000.00) shall be made in accordance with the
following provisions:
1.
Purchases
in the amount of one thousand dollars ($1,000.00) or less may be made
by any department head so long as such expenditure has been appropriated
by the Board of Aldermen as part of the budget process. Prior to such
purchase, the department head shall acquire as many written cost estimates
as possible to ensure that the price paid is the most responsible
under the circumstances.
2.
Purchases
in the amount of five thousand dollars ($5,000.00) or less may be
made upon authority of the Mayor. Prior to such purchase, the Mayor
shall be well satisfied that the price paid therefore is the most
responsible price obtainable under the circumstances.
3.
Purchases
in an amount greater than five thousand dollars ($5,000.00) but less
than fifty thousand dollars ($50,000.00) shall be made upon authority
of the Board of Aldermen. The Board may elect to advertise for and
receive sealed bids or to receive written or oral cost estimates for
any such purchase. In no event shall the City of Edmundson make any
such purchases unless the Board of Aldermen shall be well satisfied
that the price paid therefore is the most responsible price obtainable
under the circumstances.
E.
The Board
of Aldermen may make supplemental administrative rules and policies
regarding the purchase of any services, materials, supplies or equipment.
