City of Weatherby Lake, MO Article II City Clerk

Section 115.090 City Clerk — Election — Duties.

The Board of Alderpersons shall elect a Clerk for such Board, to be known as "the City Clerk", whose duties and term of office shall be fixed by ordinance. Among other things, the City Clerk shall keep a journal of the proceedings of the Board of Alderpersons. He/she shall safely and properly keep all the records and papers belonging to the City which may be entrusted to his/her care; he/she shall be the general accountant of the City; he/she is hereby empowered to administer official oaths and oaths to persons certifying to demands or claims against the City.

Section 115.100 Duties of The City Clerk — Term.

[CC 1984 §3.140; Ord. No. 267, 7-17-1984; Ord. No. 384, 5-15-1990; Ord. No. 589 §3, 2-19-2002; Ord. No. 712 §§1 — 2, 10-20-2004]

A. Duties. The City Clerk shall:

1. Maintain accounting ledgers, verify accounts and prepare accurate, timely reports;

2. Collect taxes and other monies due to the City of Weatherby Lake and properly record receipts and disbursements;

3. Make timely and accurate payments and ensure daily deposit of all monies into appropriate accounts;

4. Keep all records and papers belonging to the City which may be entrusted to his/her care;

5. Keep all ordinances and code books current;

6. Attend all regular and special meetings of the Board of Alderpersons unless otherwise directed by the Mayor or Board of Alderpersons;

7. Keep a journal of the proceedings of the Board of Alderpersons (the minutes);

8. Administer official oaths and administer oaths to persons certifying to demands or claims against the City;

9. Back up City computers periodically as directed by the Mayor and Board of Alderpersons.

10. Serve as liaison and provide administrative support to assigned City boards or commissions;

11. As the City's custodian of records, respond to requests for information and copies of documents pursuant to the Missouri Open Meetings Law and maintain such personnel records as directed by the Mayor, including hiring, termination, pay increases, promotions and disciplinary actions of City personnel;

12. Maintains and monitors the health insurance program, absentees and vacation records for all employees;

13. Keep indexes of the ordinances and work with codification, as required, to devise forms as needed to carry out ordinance provisions;

14. Serve as liaison and provide administrative support to assigned City boards or commissions;

15. Perform duties as delegated by the election authority on all City elections;

16. Ensure the operation of office equipment; maintain office supply inventory;

17. Provide administrative support as delegated by the Mayor;

18. Perform such other duties as required by State law, City ordinance and the Board of Alderpersons.

B. Term. The City Clerk shall serve at the will and pleasure of the Board of Alderpersons.

Section 115.110 Duties and Powers of Assistant City Clerk.

[CC 1984 §3.145; Ord. No. 267, 7-17-1984; Ord. No. 384, 5-15-1990; Ord. No. 465, 3-21-1995; Ord. No. 589 §4, 2-19-2002]

A. The Assistant City Clerk shall:

1. Collect monies due to the City of Weatherby Lake; properly record receipts and disbursements for water and sewerage; prepare billings and timely payments;

2. Serve as liaison and provide administrative support to assigned City Boards or Commissions;

3. Perform such other administrative duties as may be delegated to him/her by the Mayor;

4. In the absence of the City Clerk, perform and exercise all of the duties and powers enumerated in Section 115.100 entitled "Duties of the City Clerk".