Township of Morris, NJ Article VI Application for Membership

[Adopted 10-21-2009 by Ord. No. 26-09 (Ch. 92, Art. I, of the 1969 Code)]

§ 9-28 Definitions.

The following terms, as used in this article, shall have the meanings set forth below, unless the context within which the term is used clearly provides for a different meaning:

APPOINTED MUNICIPAL BOARDS, COMMISSIONS AND/OR COMMITTEES

Any appointment to a board, commission and/or committee within the Township of Morris which is created either by statutory law or by ordinance or resolution. Examples of such positions are the Planning Board, Board of Adjustment, Environmental Commission, Parks and Recreation Advisory Committee, or any board, commission and/or committee of the Township of Morris.

[Amended 6-17-2015 by Ord. No. 20-15]

APPOINTING AUTHORITY

The official or body which, by virtue of statutory law or by ordinance or resolution, is given the authority to appoint a person to hold a particular position on any board, commission and/or committee in the Township of Morris.

§ 9-29 Register of boards, commissions and committees.

The Township Clerk shall maintain a register of all boards, commissions and/or committees. Such register shall be made available on the Township website and at the Municipal Building and shall set forth at least the following:

A. Title of each board, commission and/or committee.

B. Brief description of each position's powers and duties.

C. The length of term for the position.

D. The name of the person currently holding the position, the expiration date of his or her term, and the number of vacant seats on the applicable board, commission and/or committee.

E. The dates/times and frequency of any meetings which the holder of the position must attend can also be found on the Township website.

F. The appointing authority for each board, commission and/or committee who confirms each appointment.

§ 9-30 List of vacancies.

The Township Clerk, once notified in writing of a vacancy by the chairperson of a board, commission and/or committee, shall maintain a current updated listing of all existing vacancies for each appointed board, commission and/or committee within the Township of Morris. Such list shall be made available free of charge at the Township Clerk's office as well as the Township website and shall, in addition, be posted by the Township Clerk on a bulletin board maintained for public announcements in the Municipal Building.

§ 9-31 Filling of vacancies.

Unless essential for the proper functioning and/or carrying on of business of the local agency upon which the vacancy has occurred, a vacancy shall not be filled for a period of 30 days from its posting in order to allow interested persons time to submit applications as provided in § 9-32.

§ 9-32 Application form; contents.

The Township Clerk shall maintain an application form to be completed by any person interested in serving on a board, commission and/or committee. Such application form shall, at a minimum, include:

A. Name.

B. Address.

C. Telephone number.

D. E-mail address.

E. Township board, commission and/or committee being sought.

F. Qualifications and/or experience.

G. Signature.

H. Attachment: list of all boards, commissions and/or committees.

§ 9-33 Applications to be public record.

An application for citizen service for any board, commission and/or committee filed with the Township Clerk shall be a public record. A person applying shall have the option of keeping his or her telephone and e-mail address confidential by checking a box designated for such purpose on the application form.

§ 9-34 Filing of applications; withdrawal.

Any person interested in serving on any board, commission and/or committee in the Township of Morris may file an application for such position with the Township Clerk. Such application(s) may be filed at any time, whether or not there exist any vacancies on the board, commission and/or committee. A person may withdraw his or her application at any time.

§ 9-35 Maintenance of filed applications; changes.

The Township Clerk shall maintain all filed applications. It shall be the responsibility of the applicant to inform the Township Clerk of any changes to his or her application, such as telephone number and/or e-mail address.

§ 9-36 Application review; notice of vacancies; decision on application.

A. Prior to filling a position on any board, commission and/or committee, the appropriate appointing authority shall review each application filed for that position.

B. Each person having submitted an application for an appointment to any board, commission and/or committee position under consideration to be filled shall be notified of said vacancy by the appointing authority.

C. The appointing authority shall conduct such review, investigation and/or interviews as the appointing authority deems necessary or advisable, in its discretion. After a decision is reached to fill a vacancy of a board, commission and/or committee, all those who have submitted an application for that position shall be notified of the decision.