[Ord. No. 1442 §1, 8-27-1991; Ord. No. 1513 §§1 — 2, 8-10-1993; Ord. No. 1541 §§1 — 2, 4-12-1994; Ord. No. 1573 §§1 — 2, 4-11-1995; Ord. No. 1622 §§1 — 2, 4-23-1996; Ord. No. 1712 §§1 — 2, 7-14-1998; Ord. No. 1813 §§1 — 2, 7-11-2000; Ord. No. 1868 §§1 — 2, 8-13-2002; Ord. No. 2041 §§1 — 2, 6-27-2006]
Declaration Of Policy. The proper operation of municipal government requires that public officials and employees be independent, impartial and responsible to the people; that government decisions and policy be made in the proper channels of the governmental structure; that public office not be used for personal gain; and that the public have confidence in the integrity of its government. In recognition of these goals, there is hereby established a procedure for disclosure by certain officials and employees of private financial or other interests in matters affecting the City.
Definitions. For the purposes of this Section, the following words and phrases shall have the meanings respectively ascribed to them by this Section:
- BUSINESS ENTITY
- A corporation, association, firm, partnership, proprietorship or business entity of any kind or character.
- SUBSTANTIAL INTEREST
- Ownership by the individual or his/her spouse or his/her dependent children, whether singularly or collectively, directly or indirectly, of ten percent (10%) or more of any business entity, or of an interest having a value of ten thousand dollars ($10.000.00) or more, or the receipt by an individual or his/her spouse or his/her dependent children, whether singularly or collectively, of a salary, gratuity or other compensation or remuneration of five thousand dollars ($5,000.00) or more per year from any individual, partnership, organization or association within any calendar year.
Conflicts Of Interest. No elected or appointed official who has a financial or private interest concerning any business of the City shall participate in discussion with the Board of Aldermen or any officer or official body of the City Government. A Mayor or member of the Board of Aldermen who has a financial or other private interest in any bill shall disclose on the records of the Board of Aldermen the nature of his/her interest and shall disqualify himself/herself from voting on any matters relating to this interest.
Confidential Information. It shall be a breach of ethical standards for any elected official, employee, or former employee, to knowingly use confidential information for actual or anticipated personal gain, or for actual or anticipated personal gain on behalf of another.
[Ord. No. 2017-19 §§ 1 — 2, 4-25-2017]
City Owned Property. It shall be a breach of ethical standards for any elected official, employee, or former employee, to knowingly use City property whether it be personal property or real estate property for actual or anticipated personal gain, or for actual or anticipated personal gain on behalf of another.
[Ord. No. 2017-19 §§ 1 — 2, 4-25-2017]
Disclosure Reports. Each member of the Board of Aldermen, the Mayor, the City Administrator and the Purchasing Officer shall disclose in writing the following information by May first (1st) if any such transactions were engaged in during the previous calendar year:
For such person and all persons within the first degree of consanguinity or affinity of such person, the date and the identities of the parties to each transaction with a total value in excess of five hundred dollars ($500.00), if any, that such person had with the political subdivision, other than compensation received as an employee or payment of any tax, fee or penalty due to the political subdivision, and other than transfers for no consideration to the political subdivision; and
The date and the identities of the parties to each transaction known to the person with a total value in excess of five hundred dollars ($500.00), if any, that any business entity in which such person had a substantial interest, had with the political subdivision, other than payment of any tax, fee or penalty due to the political subdivision or transactions involving payment for providing utility service to the political subdivision, and other than transfers for no consideration to the political subdivision.
The City Administrator and the Purchasing Agent also shall disclose in writing by May first (1st) for the previous calendar year the following information:
The name and address of each of the employers of such person from whom income of one thousand dollars ($1,000.00) or more was received during the year covered by the statement.
The name and address of each sole proprietorship that he/she owned; the name, address and the general nature of the business conducted of each general partnership and joint venture in which he/she was a partner or participant; the name and address of each partner or co-participant for each partnership or joint venture unless such names and addresses are filed by the partnership or joint venture with the Secretary of State; the name, address and general nature of the business conducted of any closely held corporation or limited partnership in which the person owned ten percent (10%) or more of any class of the outstanding stock or limited partnership units; and the name of any publicly traded corporation or limited partnership that is listed on a regulated stock exchange or automated quotation system in which the person owned two percent (2%) or more of any class of outstanding stock, limited partnership units or other equity interests.
The name and address of each corporation for which such person served in the capacity of a director, officer or receiver.
Filing Of Reports. The reports, in the format of a signed letter, shall be filed with the State Ethics Commission and the City Clerk. The reports shall be available for public inspection and copying during normal business hours.
When Filed. The financial disclosure statements, if required, shall be filed at the following times, but no person is required to file more than one (1) financial interest statement in any calendar year.
Each person appointed to office required to file a financial interest statement shall file the statement within thirty (30) days of such appointment or employment;
Every person required to file a financial interest statement shall file the statement annually not later than May first (1st) and the statement shall cover the calendar year ending the immediately preceding December thirty-first (31st); provided that any member of the Board of Aldermen may supplement the financial interest statement to report additional interests acquired after December thirty-first (31st) of the covered year until the date of filing of the financial interest statement.
Filing Of Ordinance. The City Clerk shall send a certified copy of this Chapter to the Secretary of State's office within ten (10) days of its adoption.