[Ord. No. 2009-44 §1, 10-27-2009]
A.
We
provide a variety of leave options for employees: vacation, sick leave,
bereavement, family medical leave, jury and witness leave, time off
to vote and military leave.
B.
New
employees who start work between the first (1st) of the month and
the fifteenth (15th) of the month will accrue sick leave and vacation
time for that month. New employees who start work after the fifteenth
(15th) of the month will not accrue until the following month.
C.
Compensatory
time may be used in one-quarter (¼) hour increments, sick leave
may be used in one (1) hour increments and vacation time may be used
in two (2) hour increments.
A.
Each
regular full-time employee is entitled to vacation as follows:
|
Years of Employment
|
Vacation Days Earned (1 day = 8 hours)
| |
|---|---|---|
|
0 — 5 years
|
12 days per calendar year
| |
|
6 — 10 years
|
15 days per calendar year
| |
|
11 — 20 years
|
18 days per calendar year
| |
|
20+ years
|
21 days per calendar year
|
B.
All
new employees accrue vacation time starting the first month of employment.
After the six-month probation period has expired, the employee shall
be entitled to the use of vacation time that has been accrued. Each
department is responsible for scheduling its employees' vacations
without undue disruption of necessary services. Leave requests shall
be submitted at least one (1) week prior to taking vacation.
[Ord. No. 18-2018, 8-28-2018]
C.
The
maximum number of vacation hours that may be carried over from December
31 of one (1) year to January 1 of the next year is one hundred sixty
(160) hours. In cases where daily operations have made it impractical
for an employee to use vacation time, the department head with the
approval of the City Administrator shall pay out one-half (1/2) of
vacation time over the one hundred sixty (160) hours earned at full
rate of hourly wage, which shall be paid to the employee the first
payroll of December of that year. Employees will be paid for unused
vacation time upon termination of employment.
[Ord. No. 11-2023, 3-28-2023]
A.
All
full-time regular employees accrue sick leave benefits at the rate
of eight (8) hours for each calendar month of continuous employment.
All full-time regular employees who have worked twenty (20) continuous
years and over will accrue twelve (12) hours per month.
B.
Employees
accrue and may use sick leave during their trial period. Temporary,
part-time and seasonal employees do not earn sick leave benefits.
Employees do not accrue sick leave benefit during a leave without
pay.
C.
Sick
leave covers those situations in which an employee is absent from
work due to:
1.
Physical injury or illness to the employee;
2.
The need to care for the employee's spouse or dependent children
who are ill;
3.
Medical or dental appointments for the employee, spouse or dependent
children, provided that the employee make a reasonable effort to schedule
such appointments at times which have the least interference with
the workday;
4.
Exposure to a contagious disease where on-the-job presence of the
employee would jeopardize the health of others; or
5.
Use of a prescription drug which impairs job performance of safety.
D.
A doctor's
certificate may be required when an employee is absent for a period
in excess of three (3) business days. The City may also request the
opinion of a second (2nd) doctor at our expense to determine whether
the employee suffers from a chronic physical or mental condition that
impairs their ability to perform their job.
The City understands that a death in the family can be a very
difficult time and will make every possible effort to accommodate
an employee's leave request under these circumstances. The purpose
of this type of leave is to attend the funeral and to help take care
of personal matters. Generally, employees may use up to three (3)
days of paid leave following the death of an immediate family member.
For the purposes of this policy, this includes: spouse, father, mother,
son, daughter, stepchildren, brother, sister, father-in-law, mother-in-law,
brother-in-law, sister-in-law and grandparents. Additional time off
without pay may be arranged for an employee wishing to attend the
funeral of a relative or close friend if the work schedule permits.
A.
The
City will provide up to twelve (12) weeks of family and medical leave
during any twelve (12) month period to eligible employees. The leave
may be paid, unpaid, or a combination of paid and unpaid depending
on the circumstances and as specified in this policy. In order to
qualify to take family and medical leave under this provision of our
policy, an employee must meet the following conditions:
1.
The employee must have worked for the City for at least twelve (12)
months or fifty-two (52) weeks. The twelve (12) months or fifty-two
(52) weeks need not have been consecutive. For eligibility purposes,
an employee will be considered to have been employed the entire week
even if the employee was on payroll for only part of a week or if
the employee was on leave during the week.
2.
The employee must have worked at least one thousand two hundred fifty
(1,250) hours during the twelve (12) month period immediately prior
to the date when the leave would begin.
B.
An
employee must request leave for one (1) of the following reasons in
order to qualify for family and medical leave:
1.
Birth and/or care of a child of the employee;
2.
Placement of a child into the employee's family by adoption or by
a foster care arrangement;
3.
Care of the employee's spouse, child or parent who has a serious
health condition; or
4.
The serious health condition (described below) of the employee.
C.
An
employee may take leave because of a serious health condition that
renders him/her unable to perform the essential functions of his/her
job. For purposes of this policy, a "serious health condition" means an illness, impairment, or physical or mental condition that
involves:
1.
Any period of incapacity or treatment in connection with or consequent
to inpatient care in a hospital, hospice, or residential medical care
facility;
2.
Any period of incapacity requiring absence from work or other regular
daily activities for more than three (3) calendar days that also involves
continuous treatment by or under the supervision of a health care
provider;
3.
Continuous treatment by or under the supervision of a health care
provider for a chronic long-term condition that is incurable or so
serious that if not treated would result in a period of incapacity
of more than three (3) calendar days; or
4.
Prenatal care.
D.
The
City defines a health care provider as: a doctor of medicine, doctor
of osteopathy, podiatrist, dentist, clinical psychologist, optometrist,
chiropractor, nurse practitioner, nurse-midwife, and Christian Science
practitioner.
E.
The
right to family medical leave for the birth and/or placement of a
child into an employee's family may only be taken within the twelve
(12) months after the date of birth or placement of the child.
F.
In
the case of unpaid leave for serious health conditions, the leave
may be taken immediately or on a reduced hours basis only if such
leave is medically necessary. When an employee requests intermittent
leave or leave on a reduced hours basis due to a family member's or
the employee's own serious health condition, the City has the option,
in its sole discretion, to require the employee to transfer to a temporary
alternative job for which the employee is qualified and which better
accommodates the intermittent leave or reduced hours leave than the
employee's regular job. The temporary position will have equivalent
pay and benefits as the employee's regular job.
G.
Employees
are required to use their available sick leave and vacation time as
part of the twelve (12) week family medical leave period.
H.
Note: The portion of the family medical leave of absence
that is vacation time and/or sick days will be with pay according
to the City's policy regarding vacation time and sick days. The employees
will be notified as soon as practicable in writing that the vacation
time and sick days will be counted toward the twelve (12) weeks of
family medical leave. If written notice is not given to the employee
by the date of expiration of the leave, the leave will not be counted
toward the employee's available twelve (12) weeks of family medical
leave.
[Ord. No. 1825 §1, 11-28-2000]
The Mayor and City Clerk are hereby authorized to sign appropriate
documents to maintain compliance of the City's deferred compensation
plan with the law as recently amended, provided the changes shall
not include authorization for loans, for the period beginning January
1, 2001. The documents shall be essentially the same as that on file
in the City offices as Exhibit A.
[Ord. No. 2122 §1, 6-24-2008; Ord.
No. 29-2021, 7-27-2021]
The following days shall be holidays for all City employees:
New Year's Day
Martin Luther King Jr. Day
Lincoln's Birthday
Presidents' Day
Good Friday
Memorial Day
Juneteenth (June 19)
Independence Day
Labor Day
Columbus Day
Veterans' Day
Thanksgiving
The day after Thanksgiving
Christmas
