[Ord. No. 2016-3088, 11-8-2016]
Any special event held within the City of Aurora shall require
a special event permit and is subject to the terms and conditions
of the approved plan. Obtaining a special use permit shall not relieve
the applicant of the need to obtain all permits and authorizations
necessary to comply with Federal, State and local rules and regulations,
including applicable zoning requirements. Failure to obtain required
authorizations and permits may result in the denial of or suspension
of the permit.
[Ord. No. 2016-3088, 11-8-2016]
As used in this Article, the following terms shall have the
meanings indicated:
Services typically provided by police, fire, EMS, public
works, parks, or other City departments.
Any public or private event held within the corporate limits
of the City whether on public or private property that is in the category
of events, including, but are not limited to, concerts, carnivals,
fairs, festivals, or similar events, parades, rallies, sporting events
or events that are reasonably expected to have more than a minimal
impact on municipal services as determined by the City. Such events
shall not exceed three (3) days in length. The City at its sole discretion
may limit the number of special events held by any one individual
or group in any given year.
A special event might involve one or more of the following activities
on public property or on private property, where otherwise prohibited
by law:
Closing or blockage of a street.
Blocking or restriction of public property.
Sale of merchandise, food or beverage.
Erection of a tent four hundred (400) square feet or larger.
Installation of a stage, band shell, trailer, van, portable
building or toilet, grandstand, or bleacher for public use.
Placement of temporary no-parking, directional, oversize or
identification signage or banners.
Use of the City Hall Square.
Vendors include all sellers of merchandise; service, or food/beverages,
and carnival/amusement ride services. All vendors, if selling at retail
to the public, are responsible for collecting and remitting Missouri
sales tax in accordance with Missouri State Statutes.
[Ord. No. 2016-3088, 11-8-2016]
[Ord. No. 2016-3088, 11-8-2016]
A.
No special event permits are required for the following events:
1.
Events authorized by the City Council.
2.
City activities approved by the City Manager.
3.
An event for which the City is a primary sponsor.
4.
Regularly scheduled school activities or school events.
5.
Sporting events hosted by the Little League, Lawrence County
Youth Soccer Association and the YMCA and Babe Ruth.
[Ord. No. 2016-3088, 11-8-2016]
A.
Special Event Permit Fee.
1.
Sections 605.010 through 605.100 of the Aurora Municipal Code outline the fees required for merchant licenses. Section 605.010, License, Payment Of License Fee Required, states:
"No person, either as principal or agent, shall pursue, conduct,
carry on or operate within the City any trade, calling, business,
vocation, occupation or profession hereinafter named in this Chapter,
without first obtaining a license therefor and without paying in advance
the license fees hereinafter prescribed."
3.
Exceptions to certain fee charges are granted under Federal,
State or local statutes.
[Ord. No. 2016-3088, 11-8-2016]
A.
If the estimated number of participants and spectators exceed 500
during any day of the special event, the applicant shall, at least
thirty (30) days before the special event begins, deliver written
notice to all owners or occupants of real property abutting the boundaries
of the area in which the special event will be conducted, including
all owners or occupants of real property abutting the route of a progressive
event such as a special event parade or run/walk event. The notice
must include the following information:
[Ord. No. 2016-3088, 11-8-2016]
A.
Vendors include, but are not limited to, all sellers of merchandise;
service, or food/beverages, and carnival/amusement ride services.
All vendors, if selling at retail to the public, are responsible for
collecting and remitting Missouri sales tax in accordance with Missouri
State Statutes.
B.
The City requires a promoter to submit a vendor list as part of the
special event application. The vendor list must include the following
information:
C.
The promoter of the event will be responsible to hand out Missouri
Department of Revenue forms to vendors and to turn in a copy of the
completed forms along with the special events application to the City
of Aurora.
D.
For an individual: Form 2643S (individuals send to Missouri Department
of Revenue).
E.
For a corporation or LLC: Form 2643A (individuals send to Missouri
Department of Revenue).
F.
For craft persons over the age of 65: Form 2478 (This form must be
posted in the booth, and it exempts the vendor from tax).
[Ord. No. 2016-3088, 11-8-2016]
A.
Commercial general liability insurance must be provided with combined
single limits of liability for bodily injury and property damage of
not less than five hundred thousand dollars ($500,000.00) for each
occurrence if the estimated attendance is between two thousand five
hundred one (2,501) and four thousand nine hundred ninety nine (4,999),
and one million dollars ($1,000,000.00) for each occurrence if the
estimated attendance is five thousand (5,000) or more. The City of
Aurora, its officers, employees and appointed representatives shall
be listed as additional insured.
B.
Liquor Liability Insurance. If any alcoholic beverage is sold, served,
or otherwise made available at the special event, liquor liability
insurance must be provided by the alcoholic beverage license holder
in an amount of not less than one million dollars ($1,000,000.00)
for each claim.
C.
Fireworks/Special Effects. If any fireworks or other special effects
are used, then minimum limits of one million dollars ($1,000,000)
per occurrence; two million dollars ($2,000,000) general aggregate;
and two hundred fifty thousand dollars ($250,000) fire legal liability
is required.
D.
If a special event includes vehicles, aircraft, or other equipment, devices or activities that are excluded from coverage in the general liability insurance policy, then separate additional liability insurance coverage for the applicable exclusion(s) must be provided with the same combined single limits of liability for bodily injury and property damage as outlined in Subsection (C) above for commercial general liability insurance.
E.
Special Event Banners On Streetlight Poles. Commercial general liability
insurance must be provided with combined single limits of liability
for bodily injury and property damage of not less than one million
dollars ($1,000,000.00) for each occurrence.
F.
Animals. If the special event includes animals, the vendor must provide
the City of Aurora with a certificate of general liability covering
any bodily injury and property damage caused by animals in the minimum
of five hundred thousand dollars ($500,000.00) showing the City of
Aurora, its officers, employees and appointed representatives as additional
insured.
[Ord. No. 2016-3088, 11-8-2016]
A.
The
applicant may be required to provide police officers for security,
crowd control, and traffic control at the special event. The total
number of police officers working at the special event is determined
by the City, and in some cases, the Aurora Police Department, using
planning variables, including but not limited to:
1.
The estimated number of participants and spectators;
2.
The availability of alcoholic beverages;
3.
Topography and size of the event location;
4.
Weather conditions;
5.
The time of day during which the special event is conducted;
6.
The need for street closures or rerouting of vehicular or pedestrian
traffic; and
7.
The history of the particular special event.
[Ord. No. 2016-3088, 11-8-2016]
A.
The City shall deny or revoke a special event permit if the applicant makes a false statement of material fact on the application or fails to comply with or the special event is in violation of any provision of the special event permit, Article VIII, Special Events, of the Aurora City Code, or any other applicable law.
B.
The special event permit shall also be denied or revoked if the City
Manager, Chief of the Police Department, or the Chief of the Fire
Department determines the special event poses a serious threat to
public health, safety or welfare.
[Ord. No. 2016-3088, 11-8-2016]
If the organizer of the event is requesting the usage of City
property such as picnic tables, road barriers, etc., he/she must submit
a written proposal to the City Manager when application for the event
is made.
[Ord. No. 2016-3088, 11-8-2016]
A.
Trash And Recycling.
1.
The City requires a cleanup plan as part of the special event
application.
2.
The organizer will be responsible for addressing trash handling
and how he/she will provide trash receptacles for the event.
3.
The organizer is responsible for periodically emptying the trash
barrels as they become full, replacing them with a plastic liner,
and hauling away the full bags. Additional trash bags are the responsibility
of the event coordinator.
[Ord. No. 2016-3088, 11-8-2016]
A.
The City requires a restroom plan as part of the special event application.
For each 500 persons, a public event must have at least four (4) toilets
[one (1) to be handicapped accessible] and an adequate hand-washing
station.
B.
If the event duration is for more than six (6) hours, the restroom
units will likely need to be cleaned and restocked with supplies.
This service is the responsibility of the event coordinator.
[Ord. No. 2016-3088, 11-8-2016]
Street and parking lot closures are only permitted if approved
by the City of Aurora.
[Ord. No. 2016-3088, 11-8-2016]
A.
Parking space is limited in the downtown business area. Existing
parking ordinances will be enforced.
B.
If the event is in a location with limited parking availability,
the event organizer will be required to develop a parking plan as
part of the special event application in conjunction with the Aurora
Police Department. This plan displays how people will get to and from
the event. Shuttle bus service is recommended for transportation of
persons from remote parking areas to the event.
[Ord. No. 2016-3088, 11-8-2016]
The City requires a site plan as part of the special event application.
This should be a detailed narrative map including a description of
activities in the event, such as event entry and exit, water stations,
first aid, start/finish lines, inflatables, and a time line of the
event.
[Ord. No. 2016-3088, 11-8-2016]
The City of Aurora requires a first aid plan as part of the
special event application. Coverage can be provided by either a private
entity, the Aurora Fire Department, or qualified individuals from
the event staff.
[Ord. No. 2016-3088, 11-8-2016]
An applicant/person commits an offense if he/she commences or conducts a special event without a special event permit or in violation of any provision of the special event permit, Article VIII, Special Events, of the Aurora City Code, or any other applicable law.
[Ord. No. 2016-3088, 11-8-2016]
As a condition of a special event permit being issued, the permit
holder agrees to indemnify, defend and hold harmless the City of Aurora
and all of its officers and employees against any and all suits, causes
of action or claims for injuries, damages, costs and expenses to persons
or property, whether public or private, that may arise out of, or
be constituting a part of the special event, or any activity constituting
a part of the special event, or any act, omission or misconduct of
the permit holder or his agents, representatives, contractors, or
employees. The permit holder agrees to discharge any and all judgments
that may be rendered against the City of Aurora or its officers and
employees in connection with any suit, cause of action, or claim after
the judgment becomes final and unappealable.
Please Note: Per FAA policy, unmanned aerial vehicles (UVAs)
or drones are not permitted in Class B airspace. UVAs, drones and
model aircraft with cameras attached are strictly prohibited in Class
B airspace unless granted a waiver from the FAA.
[Ord. No. 2016-3088, 11-8-2016]
Protests, demonstrations, and rallies are considered a First
Amendment right; therefore, a special event permit may not be issued
for these types of events. Organizers are asked to contact the City
to verify that no events are scheduled in the areas where protests
are being planned and to ensure public safety precautions are in place.
