[1997 Code § 51-5]
There is hereby created the office of Deputy City Clerk of the
City of Absecon City.
[1997 Code § 3-20]
A.
Required knowledge, skills and abilities are as follows:
(1)
The ability to read, write, speak and understand English sufficiently
to perform the duties of this position.
(2)
The ability to comprehend the laws and regulations governing the
operation of the City Clerk's office.
(3)
Considerable knowledge of office practices and procedures.
(4)
The ability to plan, organize and supervise the activities of the
City Clerk's office.
(5)
The ability to operate standard office equipment.
(6)
The ability to establish and maintain effective working relationships
with local officials, department supervisors, employees and the general
public.
[1997 Code § 51-6]
The Deputy City Clerk shall be appointed by the City Council,
and before entering upon the duties of his office, he shall take and
subscribe the same oaths as are taken and subscribed by the City Clerk
and shall give a bond to the City conditioned upon the faithful performance
of his duties as such official, in such amounts and with such sureties
as City Council may from time to time determine.
[1997 Code § 51-7]
The Deputy City Clerk shall be appointed by the Council of the
City of Absecon City for a term of four years, which term of office
shall commence on January 1 of the year in which the appointment is
made and shall end on December 31 of the fourth year thereafter.
[1997 Code § 3-21]
A.
The Deputy City Clerk shall assist the City Clerk in the performance
of the duties of the City Clerk.
B.
During the illness, absence or disability of the City Clerk, the
Deputy City Clerk shall perform all of the duties required and shall
have all of the powers of the office of City Clerk as provided by
the statutes of this state, the ordinances of the City and as may
be required by the City Council from time to time.
C.
The Deputy City Clerk shall also have powers and duties as provided
in this Article.
[1997 Code § 51-8]
The Deputy City Clerk shall assist the City Clerk in the operation
and function of the City Clerk's office and shall have all the
powers and perform all the duties of the City Clerk during such times
and for such specific periods as the City Clerk shall be absent.
[1997 Code § 51-9]
The City Clerk shall instruct the Deputy City Clerk in all the
duties of the office of the City Clerk and in all the procedures and
practices pertaining in any way to the discharge of such duties, and
the City Clerk shall, in addition, keep the Deputy City Clerk informed
of all current trends or changes in the duties, procedures or practices
to the end that the Deputy City Clerk will be capable of assuming
and properly discharging the duties of the office of the City Clerk
during such periods and for such specific times as the Clerk shall
be absent therefrom.
[1997 Code § 51-10]
It shall be the duty of the Deputy City Clerk to forthwith maintain
a modern and efficient system of cataloging, indexing and filing all
papers, reports, documents or other matter or material relating in
any way to the municipal government which may be received by the City
Clerk or which may be placed or lodged in the office of the City Clerk.
The Deputy City Clerk shall, in instituting such modern office practices
or procedures, avail himself of such expert help as may be required
so that such procedures or systems shall conform to best business
practices. In the discharge of these duties, it shall be the duty
of the City Clerk to assist and counsel the Deputy City Clerk and
render full cooperation and assistance to the latter to the end that
proper and good office procedures shall be instituted and carried
out in the matter of filing, cataloging or indexing such papers, reports,
documents or other matter or material.
[1997 Code § 51-11]
In addition, it shall be the duty of the Deputy City Clerk to
arrange the municipal archives and to see to the proper storage and
preservation of the documents and other records therein contained
and to properly mark, index or catalog said documents or records so
that the same will be readily accessible at all times. In the discharge
of these duties, the City Clerk shall render the Deputy City Clerk
his full cooperation and counsel, and the City Clerk shall continue
to bear the prime responsibility for the safekeeping and preservation
of the records or other documents contained in the municipal archives.
[1997 Code § 51-12]
It shall also be the duty of the Deputy City Clerk to assist
the City Clerk in the discharge of the clerical and bookkeeping duties
of the office of the City Clerk, and the City Clerk shall instruct
and counsel the Deputy City Clerk in the practices and procedures
relative thereto.
[1997 Code § 51-13]
The wage or compensation of the Deputy City Clerk shall be established
in the salary ordinance.
