[R.O. 1991 § 105.010; Ord. No. 640 § 1, 5-24-1976; Ord. No. 2990-18, 3-6-2018]
The position of City Administrator shall be and is hereby created
for the City of Smithville.
[R.O. 1991 § 105.020; Ord. No. 640 § 2, 5-24-1976; Ord. No. 2479-06 § 1, 7-18-2006; Ord.
No. 2990-18, 3-6-2018]
The City Administrator shall be appointed by the Board and approved
by the Mayor in accordance with the provisions of Section 77.042,
RSMo. The City Administrator shall be appointed for an indefinite
term and may be removed by the Mayor with the consent of a majority
of all the members elected to the Board of Aldermen and may be removed
by a three-fourths (3/4) vote of all members elected to the Board
of Aldermen independent of the Mayor's approval or recommendation.
The Administrator shall be at least twenty-five (25) years of age
and shall be appointed solely on the basis of executive and administrative
qualifications with special reference to actual experience in or knowledge
of accepted practice in respect to the duties of the office as set
out in this Article.
[R.O. 1991 § 105.030; Ord. No. 640 § 3, 5-24-1976; Ord. No. 2519-06 § 1, 12-5-2006; Ord. No. 2922-15 § 5, 5-19-2015; Ord. No. 2990-18, 3-6-2018]
A.
The City Administrator shall be the Chief Administrative Assistant
to the Mayor, and as such shall, subject to the supervision and direction
of the Mayor, be Chief Administrative Officer of the City Government.
The Administrator may, if so directed by the Mayor and a majority
of those elected to the Board of Aldermen, head one (1) or more departments.
She/he shall be responsible to the Mayor and Board of Aldermen for
the proper administration of all affairs of the City. Under the direction
and supervision of the Mayor and pursuant to all rules, regulations
and policy as promulgated by the Board of Aldermen, the City Administrator
shall have the power and shall be required to:
1.
Except as otherwise specified by ordinance, by the Statutes
of Missouri and under the general direction and supervision of the
Mayor, the Administrative Officer shall coordinate the operation of
all departments and employees of the City. In an emergency, the Administrator
under the direction of the Mayor shall have the authority to assign
the employees of the City to any department of the City where they
are needed most for the effective discharge of the functions of the
City Government.
2.
The Administrator shall act as a liaison between the City and
the public and, in that capacity, shall process and investigate all
complaints directed toward the City and its agents and employees and
shall furnish and release information, in accordance with applicable
law, to the public and news media so as to keep the public informed
of the conduct of City affairs.
3.
The Administrator shall coordinate all activities of the Mayor
and Board of Aldermen and shall whenever necessary confer with the
City Attorney regarding legal matters and services for the City; and
shall expedite and coordinate policies established by the Board of
Aldermen.
4.
The Administrator shall prepare and process all applications
for Federal and State funds and shall, under the supervision and direction
of the Mayor and Board of Aldermen, administer all Federal or State
fund programs.
5.
Budget. Administrator shall be the Budget Officer of the City
of Smithville and shall assemble estimates of the financial needs
and resources of the City for each ensuing year and shall prepare
a program of activities within the financial power of the City, embodying
in it a budget document with proper supporting schedules and analyses
to be proposed to the Board of Aldermen for their final approval.
6.
Financial Reports. The Administrator shall keep the Mayor and
Board of Aldermen fully advised of the financial and future needs
of the City. The Administrator shall from time to time make such recommendations
as she/he may deem desirable.
7.
The Administrator shall, under the supervision of the Mayor,
act as the Personnel Officer of the City. She/he shall advise and
recommend to the Mayor and Board of Aldermen concerning the appointment
or dismissal of department heads and other appointive officers; and
further, shall recommend advancements and appropriate pay increases
for City employees within the pay plans and position classification
recommended by him/her. She/he may, in conjunction with the approval
of the Mayor, have the power to appoint and remove, subject to personnel
system regulations for personnel, all subordinate employees and servants
of the City.
8.
The Administrator shall attend all meetings of the Board of
Aldermen unless excused therefrom and take part in the discussion
of all matters coming before the Board of Aldermen. In this capacity,
she/he shall recommend from time to time the adoption of such measures
as she/he may deem necessary or expedient for the health, safety,
welfare of the community or for the improvement of administrative
services.
9.
Meet with standing or special committees appointed by the Mayor
on matters concerning general and special administrative problems,
who shall consult with and render advice to the City Administrator
on such matters.
10.
Investigate And Report. Have the power to investigate and to
examine or inquire into the affairs or operation of any department
of the City under her/his jurisdiction, and shall report on any condition
or fact concerning the City Government requested by Mayor or Board
of Aldermen. Investigate all complaints in relation to matters concerning
the administration of the government of the City, and in regard to
service maintained by the public utilities of the City, and see that
all franchises, permits, and privileges granted by the City are faithfully
observed.
11.
The Administrator shall confer and consult with all boards and
committees of the City in order to assist in the coordination of the
activities of each. The Administrator shall supervise and coordinate
with the City Inspector the enforcement of City codes.
12.
Use Of Public Facilities. The Board of Aldermen of the City
of Smithville does hereby authorize the City Administrator or his/her
designee to promulgate rules and policy regarding the rental and/or
use of public facilities. Such authorization shall include but not
be limited to rental policy, rate, damage deposit, scheduling, priority,
and/or exclusion of specific uses or functions, in conformity with
the policy established by the Board of Aldermen.
13.
The Administrator shall, under the direction of the Mayor and in accordance with all rules, regulations and policy as promulgated by the Board of Aldermen, supervise the purchase of materials, supplies and equipment, let contracts necessary for operation or maintenance of City services, receive sealed bids for purchases or contracts and present them to the Board of Aldermen for approval, and advise the Board on the advantage or disadvantages of contract and bid proposals. No purchase shall be made, contract let or obligation incurred for any item or service which exceeds the current budget appropriation without a supplemental appropriation by the Board. The Administrator may issue such rules governing purchasing procedures within the administrative organization in accordance with the purchasing policy, Chapter 150, Article I.
14.
The Administrator shall perform such other duties or functions
as from time to time shall be prescribed by the Mayor or Board of
Aldermen.
[R.O. 1991 § 105.040; Ord. No. 640 § 4, 5-24-1976; Ord. No. 2990-18, 3-6-2018]
The City Administrator shall, before entering upon the duties
of her/his office, give a good and sufficient surety company bond
to the City of Smithville, duly approved by the City Attorney, and
conditioned upon the faithful performance and discharge of her/his
duties, and for proper application and payment of all money or property
coming into her/his hands by virtue of her/his office. Such surety
bond shall be in the amount of fifty thousand dollars ($50,000.00)
and the premium for such bond shall be paid by the City of Smithville
within fifteen (15) days of her/his appointment.
[R.O. 1991 § 105.050; Ord. No. 640 § 5, 5-24-1976; Ord. No. 2990-18, 3-6-2018]
At no time shall the duties or powers of the City Administrator
supersede the action by the Mayor and Board of Aldermen.
[R.O. 1991 § 105.060; Ord. No. 1664 § 1, 2-20-1996; Ord. No. 2990-18, 3-6-2018]
No member of the Board of Aldermen shall directly interfere
with the conduct of any department or duties of employees subordinate
to the City Administrator except at the express direction of the Board
of Aldermen, or with the approval of the City Administrator.
