[R.O. 2006 §110.270; CC 1978 §21.400; Ord. No. 940 §I, 7-15-1997; Ord. No. 1066 §I, 5-4-1999; Ord. No. 1264 §I, 6-18-2002; Ord. No. 2432, 9-18-2018[1]; Ord. No. 2640, 10-19-2021]
The City Administrator will provide a recommendation to the
Mayor and Board of Aldermen for appointment and/ or discharge of the
City Clerk.
[1]
Editor's Note: The title to this Section was also changed
from "Selection by Board of Aldermen" to "Appointment."
[R.O. 2006 §110.280; CC 1978 §21.410]
The City Clerk shall be at least twenty-one (21) years of age
to be eligible to such office.
[R.O. 2006 §§110.290, 120.100; CC 1978 §§21.420,
22.200]
A.
The
City Clerk shall, in addition to other duties which are or may be
required of him/her by this Code or other ordinance, attend all meetings
of the Board of Aldermen, and assure compliance with Chapter 610,
RSMo.
1.
He/she shall have the custody of the books, records, papers and documents
belonging to the City.
2.
He/she shall prepare all certificates of election or appointment
of the City Officers, and deliver the same to the persons elected
or appointed.
3.
He/she shall record the certificates, oaths and bonds of all the
City Officers.
4.
He/she shall keep a journal of the proceedings of the Board of Aldermen.
5.
He/she shall prepare blank licenses for all purposes for which licenses
are required to be issued, and when required, shall cause the same
to be issued, signing his/her name and affixing the Seal of the City
thereto, and shall keep an account with the Collector for such licenses
and the amount of the license tax thereon. The City Clerk is the keeper
of the Seal and shall affix the Seal of the City to documents as necessary.
6.
He/she shall furnish without delay to any person, when called upon
during business hours to do so, certified copies of any records, books,
or papers which are in his/her custody, for which services a reasonable
fee to be set by City ordinance may be charged, and which shall be
paid by the person demanding such certified copy into the Treasury
of the City.
7.
The City Clerk may delegate to a subordinate or to another City Official
authority to have temporary custody of City records, after satisfying
himself/herself as to the safety of said records.
[R.O. 2006 §120.110; CC 1978 §22.210]
A.
All
records made or received by or under the authority of or coming into
the custody, control or possession of local officials in the course
of their public duties are the property of the City and shall not
be mutilated, destroyed, transferred, removed or otherwise damaged
or disposed of, in whole or in part, except as provided by law.
1.
No record shall be destroyed or otherwise disposed of unless it is
determined that the record has no further administrative, legal, fiscal,
research or historical value.
2.
Non-record materials or materials not included within the definition
of records may, if not otherwise prohibited by law, be destroyed at
any time, if same have the approval of the Missouri Local Records
Board.
3.
Records of the City may be disposed of or destroyed without the approval
of the Missouri Local Records Board, if the same is permitted by the
State "Municipal Records Manual." Records may be
retained for a period of time longer than the minimum retention period
required by the State "Municipal Records Manual" at
the discretion of the City Clerk.
[R.O. 2006 §110.310; CC 1978 §21.440; Ord. No. 2432, 9-18-2018]
A.
Upon
temporary disability or inability of the City Clerk to perform his/her
duties as set forth in this Code or other ordinances of the City due
to illness, absence from the City or other cause, the City Administrator
shall appoint a temporary City Clerk who shall have the same powers
and duties as the regular City Clerk and shall hold office until the
disability of the City Clerk is removed.
B.
Such
temporary City Clerk shall receive as compensation such salary as
the Board of Aldermen shall provide for at the time of the appointment
of such officer.
