[R.O. 2006 §120.020; CC 1978 §22.100]
Prior to the commencement of each fiscal year, a budget for
the City shall be prepared, and the same will be presented to and
approved by the Board of Aldermen. The format of the budget shall
be that illustrated by Appendix I, which is on file in the City Clerk's
office.
[R.O. 2006 §120.030; CC 1978 §22.110]
A.
The
annual budget shall present a complete financial plan for the next
fiscal year. The following shall be included in the budget:
1.
A budget message to describe the important features of the budget
and to point out any major changes from the previous year.
2.
An estimate of revenues which are expected to be received during
the next year from all sources, plus a comparative statement of the
revenues for the previous two (2) budget years. These comparisons
shall be shown by year, fund, and source.
3.
Proposed expenditures for each department, office, commission, and
other classification for the budget year, together with a comparative
statement of actual or estimated expenditures for the two (2) years
next preceding, itemized by year, fund, activity and object;
4.
The amount of money required to pay any interest, amortization and
redemption charges which the municipality will owe during the budget
year.
5.
A general summary of the total proposed budget.
[R.O. 2006 §120.040; CC 1978 §22.120; Ord. No. 2432, 9-18-2018[1]]
It is the responsibility of the Finance Officer to prepare the
budget under the direction of the City Administrator after reviewing
expenditure requests and revenue estimates with other City departments.
The Finance Officer shall submit the completed budget and supporting
schedules and exhibits to the City Administrator for consideration
prior to submission to the Board of Aldermen.
[1]
Editor's Note: The title of this Section was also changed
from "Budget Officer" to "Finance Officer."
[R.O. 2006 §120.050; CC 1978 §22.130; Ord. No. 2432, 9-18-2018]
A.
The
Finance Officer shall prepare the City Budget under the direction
of the City Administrator and Ways and Means Committee of the Board
of Aldermen. The Committee shall concur in the budget prior to its
submission to the Board of Aldermen.
B.
All
officers and employees shall cooperate with and provide to the Finance
Officer such information and such records as he/she shall require
in developing the budget. The Finance Officer shall review all the
expenditure requests and revenue estimates, after which he/she shall
prepare the proposed budget as defined herein.
[R.O. 2006 §120.060; CC 1978 §22.140]
Expenditure estimates in the budget shall not be larger in amount
than the total anticipated revenue for the budget year, plus any surplus
from the previous year or less any deficit from the previous year.
[R.O. 2006 §120.070; CC 1978 §22.150]
The City shall not incur any debts which aggregate an amount
greater than the anticipated revenues for the budget year, without
the approval of the voters of the City, as required by law.
[R.O. 2006 §120.090; CC 1978 §22.170; Ord. No. 2819, 12-19-2023]
A.
A preliminary
budget meeting will be held with the Ways and Means Committee of the
Board of Aldermen to determine target percentages for water/sewer
rate increases and payroll.
B.
The
Finance Manager will prepare detailed departmental information containing
the year-to-date and prior year expenses along with current and prior
year budget amounts for each department. Using this departmental information,
each Department Head will review and analyze each account within their
department and provide recommendations for budget amounts for the
upcoming period. The Department Heads will also formulate a capital
request listing and any recommendations for payroll changes for employees
within their departments.
C.
The
Finance Officer, Finance Manager, and each Department Head will meet
to review preliminary recommendations for departmental expense and
capital item requests. Results of this meeting will be input into
the preliminary budget.
D.
The
Finance Manager with the review and approval of the Finance Officer
will be responsible for projections for revenue accounts and all loan
and debt service related amounts as well as available cash balances.
E.
A final
meeting will be held by the Finance Manager and Finance Officer with
each Department Head to review previous projections and make final
adjustments prior to presentation of the proposed budget to the Ways
and Means Committee.
F.
A meeting
will be held with the Ways and Means Committee who will review the
overall operational budget figures and approve recommended capital
items based upon availability of funds. Requests for additional staffing
and payroll changes will also be reviewed at this time.
G.
The
finalized proposed budget will be presented to the Board of Aldermen
for approval at or before the last meeting in December of each year.
