[CC 1997 §2-21; Ord. No. 132 §1, 6-12-1950]
There shall be elected by the Board of Aldermen at its first
(1st) regular session after the general City election or as soon thereafter
as possible, some suitable person as City Clerk who shall hold his/her
office for the term of one (1) year and until his/her successor shall
be appointed and has qualified.
[CC 1997 §2-22; Ord. No. 132 §2, 6-12-1950; Ord. No. 656 §1, 9-30-2003]
No person shall be eligible for the office of City Clerk unless
he/she shall have attained the age of twenty-one (21) and is a citizen
of the United States.
Before entering upon the duties of his/her office, the City
Clerk shall take the oath required of other City Officers and shall
file a good and sufficient bond in the sum of fifty thousand dollars
($50,000.00) to be approved by the Mayor. He/she need not be a resident
of the City of Oakland.
[CC 1997 §2-23; Ord. No. 132 §3, 6-12-1950; Ord. No. 574 §1, 10-26-1998]
It shall be the duty of the City Clerk to attend all meetings
of the Board of Aldermen; to keep a journal and record of the minutes
of all proceedings and all ordinances which may become laws and all
resolutions passed by the Board; he/she shall have custody of the
City Seal, the original rolls of ordinances and resolutions passed
by the Board, the public records of the City and all other such papers,
records and documents as may be entrusted to his/her care and the
same he/she shall safely and properly keep. He/she shall record the
official bonds of all City Officers and all other bonds executed to
the City filed in his/her office in a book kept for that purpose.
He/she shall affix the City Seal to and countersign all such public
instruments, documents and papers as are required to be attested with
the Seal of the City. He/she shall certify under his/her hand and
Seal of the City all such documents, copies and papers in his/her
office as may be required for the use of any City Officer or private
citizen. He/she shall furnish to the City Collector or Board of Aldermen
any record, document or paper in his/her office which either may call
for to be used in any court, but for the same he/she shall take and
file a receipt. He/she shall, whenever required, furnish to the Mayor
or Board of Aldermen or any committee of the Board copies or abstracts
of any books, accounts, records, vouchers or documents in his/her
office or any information relating to the business of the City or
his/her office and he/she shall at all times permit the Mayor or any
member of the Board of Aldermen or any interested City Official to
examine any books, papers or documents in his/her office. The City
Clerk shall coordinate the City's responses to periodic State and
City audits and shall also fulfill such other duties as may be assigned
by the Mayor or Board of Aldermen.
[CC 1997 §2-24; Ord. No. 132 §4, 6-12-1950]
The City Clerk shall prepare and seal with the Seal of the City
and countersign all commissions and other official documents which
the Mayor is required to issue and shall keep a register thereof in
which the substance thereof shall be noted.
[CC 1997 §2-25; Ord. No. 132 §5, 6-12-1950]
The City Clerk shall procure, sign and affix the City Seal to
blank licenses for all purposes for which a license is required to
be issued and shall from time to time deliver to the Collector any
required number of the same of which he/she shall keep a register,
where it shall be stated the number and amount thereof, for what issued
and to whom delivered and for all blank licenses so delivered he/she
shall take duplicate receipts.
[CC 1997 §2-26; Ord. No. 132 §§6 — 12, 6-12-1950]
A.
The
City Clerk shall be the general accountant of the City. He/she shall
examine, audit and adjust all accounts, claims and demands in favor
of or against the City and shall, after such examination, certify
the amount or balance due thereon, except in cases where some other
officer is charged with such duty. He/she shall keep the account of
the City in proper books therefor, in which the City shall be represented
by the term "City revenue", which shall be charged with all money
coming into the City Treasury from whatever source derived, which
source shall be specified and shall be classed with all appropriations
made for any purpose or account which shall be specified. He/she shall
also keep in proper books therefor the accounts between the City and
the City Treasurer, charging the latter with all money received into
the Treasury and crediting him/her with all money paid out according
to law, in each case specifying the source such money was received
from and on what account paid out.
B.
He/she
shall keep in proper books therefor the accounts between the City
and all officers and persons who have entrusted to them the collection
of any money for the City, charging each with the amount which may
be in his/her hands for collection and crediting him/her with all
payments into the City Treasury.
C.
He/she
shall keep a register of all warrants drawn on the Treasury, wherein
shall be stated the date, number, amount thereof and to whom and out
of what funds payable.
D.
The
City Clerk shall draw and countersign warrants on the City Treasury
for any money found to be due and owing by the City and for which
there is an appropriation, specifying thereon the fund or appropriation
out of which such warrants shall be paid, but no warrants shall be
issued unless there be actually in the Treasury money sufficient to
pay same.
E.
The
City Clerk shall not draw or issue warrants for the payment of any
accounts mentioned in or arising under the provisions of this Article
until such accounts have been examined and approved by the Mayor or
Board of Aldermen, as evidenced by indorsement to that effect thereon
and no warrants for the payment of money drawn by the City Clerk shall
be paid by the Treasurer unless same is signed by the Mayor or Acting
President of the Board of Aldermen.
F.
When
the Board of Aldermen shall have fixed the rate of taxation for any
given year, the City Clerk shall make out appropriate and accurate
tax books and shall therein set out in suitable columns the name of
each person, the item of taxable property, as returned by the Assessor
and Board of Equalization, the amount of taxes, whether general or
special, due thereon and shall charge the Collector with the full
amount of taxes levied and to be collected; the Clerk shall also charge
the City Collector with all licenses and other duties of all kinds
to be collected.
G.
The
City Clerk shall at the first (1st) regular meeting of the Board of
Aldermen in March of each year render his/her account with proper
vouchers to the Board who shall settle and adjust the same.
[CC 1997 §2-27; Ord. No. 132 §13, 6-12-1950]
The City Clerk shall have power to administer oaths or affirmations
to parties in any case in which he/she may deem it necessary in the
course of examination of accounts or claims presented to him/her to
be audited and all oaths required by law, including oaths of office,
may be administered by the City Clerk, except oaths in the Municipal
Court.
[CC 1997 §2-28; Ord. No. 132 §14, 6-12-1950]
The City Clerk shall lay the verified reports and lists of the
Municipal Court cases heard and tried during the preceding month before
the Board of Aldermen at its first (1st) session thereafter.
[CC 1997 §2-30; Ord. No. 132 §17, 6-12-1950]
Whenever for any reason the City Clerk is unable to perform
the duties of his/her office, the Board of Aldermen may appoint a
temporary Clerk who shall have powers and duties of the regular Clerk
as designated by the Board of Aldermen.
