City of Plattsburg, MO
Clinton County
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Table of Contents
Table of Contents
[Ord. No. 1945 §1, 9-10-2008]
A. 
Authority To Approve Non-Emergency Purchases. The following positions have the authority to approve non-emergency purchases of goods and services in amounts established in Subsection (B) below:
City Administrator
Assistant City Administrator
City Clerk
Police Chief
Director of Public Works
Water Superintendent
Wastewater Superintendent
Natural Gas Superintendent
Planning and Zoning Administrator
Pool Manager
B. 
The authority of the positions to approve non-emergency purchases is limited to the amounts and procedures listed in this Section:
AMOUNT
CONDITIONS/LIMITATIONS
Minor purchases less than $50.00
All employees may make minor purchases directly related to City work at vendors with open City accounts.
Less than $1,000.00
- Must be budgeted
- Superintendent or above
- May give verbal approval
$1,000.00 to $3,500.00
- Must be budgeted
- Department Director or above
- Three (3) oral quotations
required
Quotes can be obtained from vendor catalogs or from on-line sources.
$3,500.00 to $7,500.00
- Must be budgeted
- Department Director or above
- Three (3) written quotations
required
Quotes can be obtained from vendor catalogs or from on-line sources.
$7,500.00 to $25,000.00
- Must be budgeted
- Administrator approval required
before beginning quotations
procedure
- Three (3) written quotations
required
$25,000.00 and above
- Must be budgeted
- Bid package prepared and
submitted to Administrator for
prior approval
- Bid tabulation required with
ordinance
- Must be approved by City
Council (Board of Aldermen)
C. 
Department Directors/Pool Manager and above may make purchases from open vendor accounts for supplies purchased at regular intervals without soliciting new quotations for each individual order so long as the original account was opened in accordance with the competition requirements in Subsection (B) within the past twenty-four (24) months.
D. 
Emergency Purchases. The Mayor, City Administrator, Assistant City Administrator and Department Directors may approve emergency purchases of goods and services without additional approval so long as such purchases are immediately necessary to respond to a natural disaster or other emergency that is so serious that any delay in purchasing needed goods and services would constitute a serious and imminent threat to the well, being of the community. Employees making such emergency purchases must notify the Administrator as soon as possible and return to standard purchasing procedures as soon as the emergency need has been met.
E. 
City Council (Board Of Aldermen) Approval. This policy does not eliminate the requirement to submit all purchases to the Board of Aldermen for review and approval of payment of bills. The Board of Aldermen may directly authorize any purchase with a majority vote of the Council. However, no member of the Board of Aldermen may obligate the City's funds without such a vote.
F. 
Credit Card Policy. City credit cards will be issued to the following positions:
City Administrator
Assistant City Administrator
Department Heads
Utility Superintendents
Planning and Zoning Administrator
Pool Manager
Credit card use will be limited to travel and to those items for which a vendor requires a credit card for purchase security. City credit cards shall not be used for the purchase of any alcohol or personnel items. Employees using the City credit card for other than authorized use shall reimburse the City within ten (10) days and may be subject to card revocation or other disciplinary action. All credit card receipts must be submitted to the City Clerk or designee.