It shall be the duty of all the officers of the City to report
annually to the Board of Aldermen, such reports to embrace a full
statement of the receipts and expenditures of their respective offices
and such other matters as may be required by the Board of Aldermen
by ordinance, resolution or otherwise.
The Mayor or Board of Aldermen shall have power, as often as
he/she or they may deem it necessary, to require any officer of the
City to exhibit his/her accounts or other papers or records and to
make report to the Board of Aldermen, in writing, touching any matter
relating to his/her office.
[R.O. 1998 § 115.040; CC 1988 §2-119; Ord. No. 827 §§1, 2, 12-20-1976]
A.Â
The Mayor and other City Officials are
hereby directed to take affirmative action to afford equal opportunity
for employment to all individuals regardless of race, color, religion,
sex or national origin. The following Affirmative Action Plan is hereby
adopted to guide City Officials. Under the plan, City Officials will:
1.Â
Recruit, hire and promote all job
classifications without regard to race, color, religion, sex or national
origin except where sex is a bona fide occupational qualification.
2.Â
Base decisions on employment so as
to further the principle of equal employment opportunity.
3.Â
Ensure that promotion decisions are
in accord with principles of equal employment opportunity by imposing
only valid requirements for promotional opportunities.
4.Â
Ensure that all personnel actions
such as compensation, benefits, transfers, layoffs, return from layoff,
training, and education through tuition reimbursement will be administered
without regard to race, color, religion, sex or national origin.
5.Â
Ensure that all facilities of the
City are available to employees on a non-discriminatory basis; and
that all social and recreation programs sponsored for employees be
open to participation without regard to race, color, religion, sex
or national origin.
B.Â
The successful achievement of a non-discriminatory
employment program requires maximum cooperation among employees. In
fulfilling its part in the cooperation effort, the administrative
staff of the City is obliged to lead the way by establishing and implementing
affirmative procedures and practices which will achieve the objective
of equitable employment opportunity for all.
[R.O. 1998 § 115.050; CC 1988 §2-120; Ord. No. 1805 §§1 —
5, 4-3-1995]
A.Â
EMPLOYEE
EXPENSES
For the purposes of this Section, the following
terms shall be defined as follows:
Any persons employed by the City and all elected and appointed
officials of the City.
Only those expenses actually and necessarily incurred by
an employee in the performance of the official business of the City.
B.Â
An employee of the City shall be entitled
to reimbursement of expenses in accordance with the terms of this
Section.
C.Â
Any employee incurring expenses and seeking
reimbursement thereof shall prepare and submit to the City Clerk a
voucher of such expenses, on the form provided by the City Clerk,
duly certified by such employee as being true and correct. Each voucher
shall be accompanied by the signature of the employee's supervisor,
recommending either approval or disapproval of the voucher. Such voucher
shall be submitted within thirty (30) days following the incurring
of such expenses. In addition to any of the foregoing expenses, the
Mayor of the City shall be entitled to reimbursement of any of his
or her lost salary or wages by reason of engaging in activities to
promote the City and its business beyond the ordinary duties as Mayor,
up to a maximum of two thousand dollars ($2,000.00) per calendar year.
[Ord. No.
2955 §1, 4-6-2015]
D.Â
The City Clerk shall be responsible for
reviewing each such voucher of expenses and shall make such investigation
as shall be appropriate to ascertain that such expenses were properly
incurred. Upon determination that the expenses qualify as expenses
actually and necessarily incurred by an employee in the performance
of the official business of the governmental entity, the City Clerk
shall authorize reimbursement thereof.
E.Â
A cash advance to an employee may be authorized
by the City Clerk in such instances as the Clerk shall determine when
the projected expenses to be incurred by a particular employee would
pose a financial burden on such employee. Upon authorization of such
an advance, the voucher of expenses, and the balance of the advance
remaining, if any, shall be submitted to the City Clerk within ten
(10) days after such expenses are actually incurred.
