[1]
Charter Reference — City Clerk, §2.13.
[Code 1962 §2-46; CC 1979 §2-96; Ord. No. 556 §1, 8-20-1963]
It shall be the duty of the City Council to appoint some suitable
and competent person to the office of City Clerk, who shall discharge
such duties as are prescribed by this Article.
[Code 1962 §2-47; CC 1979 §2-97]
The person elected to the office of City Clerk shall be a qualified
voter of the City and shall hold his/her office at the pleasure of
the Council.
[Code 1962 §2-48; CC 1979 §2-98]
A.
The
duties of the City Clerk shall be as follows:
1.
Record of minutes of council meetings. The City
Clerk shall keep an accurate record of the minutes of all regular
and special meetings of the City Council, and shall report same at
the proper meeting.
2.
Attestation of ordinances, etc. The City Clerk shall
attest all ordinances and resolutions which the Council may from time
to time adopt.
3.
Acknowledgments generally. Upon proper request,
the City Clerk shall acknowledge the oath of office of any City Officer
or employee.
4.
Quarterly financial statement pamphlets. The City
Clerk shall supply without charge a copy of the pamphlet containing
the quarterly financial statement of the City, which the City Council
shall have caused the City Manager to prepare and file with the Council,
to any citizen applying for such pamphlet at the office of the City
Clerk.
[Code 1962 §2-50; CC 1979 §2-99]
The original roll of all ordinances and resolutions passed by
the Council shall be filed in the office of the City Clerk, and when
the Council shall order the publication of an ordinance, due proof
of such publication by affidavit of the printer or publisher shall
be procured by the City Clerk, and attached thereto or written and
attached upon the face of the record of such ordinance. All ordinances
passed by the City Council with additions and amendments thereto,
shall be plainly and neatly recorded by the City Clerk in a suitable
book to be procured for that purpose.
[Code 1962 §2-51; CC 1979 §2-100]
The City Clerk shall have the custody of and shall safely keep
the public records, the original rolls of ordinances and resolutions
of the City Council, and such other records, documents and papers
of a public nature as may be delivered into his/her custody.
[Code 1962 §2-52; CC 1979 §2-101]
The City Clerk shall affix the City Seal to all public instruments
and official acts of the Mayor and Council which by law or ordinance
are required to be so attested and he/she shall countersign the same.
He/she shall affix the City Seal to and certify any record, document,
copies of papers or ordinances that may be required for evidence in
any State or federal Court by any individual, or that may be required
for the use of any Officer of the City. He/she shall furnish to the
City Attorney any record or document in his/her office necessary to
be used in any proceeding to which the City is a party.
[Code 1962 §2-53; CC 1979 §2-102]
The City Clerk shall prepare all certificates of election, commissions,
appointments and other official documents required by this Code or
by other City ordinance to be used, or which the Mayor in the discharge
of his/her duty is required to issue. He/she shall countersign and
affix the City Seal thereto and keep a record of all certificates
of election, commissions, appointments and documents.
[Code 1962 §2-54; CC 1979 §2-103]
The City Clerk shall properly index all records of ordinances,
resolutions and other documents required by law, the provisions of
this Code or other City ordinance to be recorded in his/her office.
[Code 1962 §2-55; CC 1979 §2-104]
Whenever for any reason the City Clerk is unable to perform
the duties of his/her office, the City Council may, by resolution,
appoint a Temporary City Clerk, who shall have the power and perform
all the duties of the regular Clerk, and shall receive the same salary
for the time he/she so acts, but in no event shall both the regular
and temporary Clerk receive pay at the same time nor shall the regular
Clerk receive any pay for the time he/she fails to perform the duties
of his/her office as provided by this Article.
