Article I Chairman and Board of Trustees — Generally
No person shall be a Trustee who has not attained the age of twenty-one (21) years; who is not a citizen of the United States; who is not an inhabitant of the Village at the time of his/her election, and has not resided therein for one (1) whole year next preceding the time of his/her election.
[Ord. No. 03-5 §1, 8-12-2003]
Every Trustee, before entering upon the duties of his/her office, shall take the oath prescribed by the Constitution of this State, and that he/she will faithfully demean himself/herself in office. Every Board of Trustees shall assemble within twenty (20) days after its appointment or election, and choose a Chairman of its number, and some other person as Clerk. The Chairman may vote on any proposition before the Board. The Board of Trustees, by law or ordinance, shall fix the time and place of holding its stated meetings, and may be convened by the Chairman at any time.
Chairman. The Chairman shall preside at all meetings of the Trustees, and shall have a voice and vote in all its proceedings. The Trustees shall also elect one (1) of its members as Vice Chairman, who shall act as Chairman in his/her absence. In the absence of both the Chairman and Vice Chairman, the remaining Trustees may elect from their numbers a Chairman Pro Tem in order to continue the meeting.
Treasurer. The trustees shall elect one (1) of its members as Treasurer for a term of one (1) year, who shall be in charge of financial records, make a financial report at each regular meeting, arrange for deposits of funds to the best advantage of the Village, sign checks and documents when called for and present annually to the Trustees a proposed budget.
[Ord. No. 03-5 §1, 8-12-2003]
Regular Meetings And Work Sessions. The Trustees shall meet in regular session on the second Wednesday of each month at 7:00 p.m. When a holiday occurs on any such Wednesday, the regular meeting shall be held on Thursday at the same hour unless a majority of the Trustee establishes a different day and time. In addition, the Trustees may hold work sessions, at which proposed ordinances and other business may be discussed by the Trustees, but not voted on, on the next Monday following the first Wednesday of each month, unless a majority of the Trustees establishes a different date and time.
[Ord. No. 16-08, 5-10-2016; Ord. No. 09-17, 11-14-2017]
Location. The work sessions, legislative meetings, and special meetings of the Trustee shall be held in the Village Hall, unless circumstances require that the meeting be held at another public place.
[Ord. No. 16-08, 5-10-2016]
Open To Public. All meetings of the Trustees, Zoning Commission, Board of Adjustment, and all other boards, commissions, committees and agencies of the Village of Indian Point, and any committee or subcommittee thereof, shall be deemed to be open to the public, except as otherwise provided by law.
Special Meetings. Special meetings may be called by the Chairman or by three (3) or more Trustees of the Village.
At all meetings of the Board, a majority of the Trustees shall constitute a quorum to do business; a smaller number may adjourn from day to day, and may compel the attendance of absent members in such manner and under such penalties as the Board of Trustees previously, by ordinance, may have prescribed.
[Ord. No. 03-5 §1, 8-12-2003; Ord. No. 10-02, 4-15-2010]
Right Of Floor. When recognized by the Chair, a Trustee shall confine himself/herself to the question under debate, avoid personalities and refrain from impugning the motives of any other Trustee's argument or vote. No member shall address the Chair or demand the floor while any vote is being taken.
Personal Interest. No Trustee excused from voting by conflict of interest shall participate in the debate or vote of any such matter. Any Trustee may question another concerning possible conflict of interest and call for a vote if necessary. No member stopped from voting by personal interest shall remain in the meeting chamber during the debate and vote on any such matter.
Voting. Voting on motions shall be by show of hands, except that any Trustee may request a vote by roll call. All voting on ordinances or resolutions shall be by roll call and the "ayes" and "nays" shall be recorded. Every Trustee shall vote unless excused by Chair for reason.
Dissents And Protests. Any Trustee shall have the right to express dissent from or protest against any ordinance or resolution and have the reason therefore entered upon the minutes. Such dissent or protest must be filed in writing, couched in respectful language and presented not later than the next regular meeting following the date of passage of the ordinance or resolution objected to.
At the hour appointed, the Chairman, or in his/her absence the Vice Chairman, shall call the Board to order, the Clerk shall call the roll of members and announce whether or not a quorum is present.
[Ord. No. 03-5 §1, 8-12-2003; Ord. No. 05-03, 2-8-2005]
Order Of Business. The order of business of all regular meetings of the Trustees shall be transacted in the following order, except that the Chairman, in order to accommodate a guest speaker or to expedite the session, may at his/her discretion make changes in the order.
Pledge of allegiance to the flag of the United States.
Guest speaker (if appropriate).
Reading of ordinances.
Approval of accounts payable.
Comments from the Trustees.
Comments from the floor.
Motions To Be Stated By Chair — Withdrawal. When a motion is made it shall be stated by the Chair before being seconded and debated. No debate shall occur before the motion is seconded. A motion may not be withdrawn by the mover without the consent of the member seconding it.
Motion to Adjourn. A motion to adjourn shall be in order at any time except as follows: a) when repeated without intervening business or discussion; b) when made as an interruption of a Trustee while speaking; c) when the previous question has been ordered; and d) while a vote is being taken. A motion to adjourn is debatable only as to the time to which the meeting is adjourned and does not need a second.
Reconsideration. After the decision on any question, any Trustee who voted with the majority may move a reconsideration of any action at the same or the next succeeding meeting; provided, however, that a resolution authorizing or relating to any contract may be reconsidered at any time before final execution thereof; a motion for reconsideration requires a simple majority for passage. After a motion for reconsideration has once been acted on, no other motion for reconsideration thereof shall be made without unanimous consent.
All committees shall be appointed by the Chairman unless, on motion, the Board shall elect to appoint any such committee.
Robert's Rules of Order shall govern the proceedings of the Board, except when otherwise provided by ordinance, and any question arising thereunder shall be decided by the Chairman subject to appeal to the Board of Trustees by any member.
The Board of Trustees shall keep a journal of its proceedings and, at the desire of any member, shall cause the "yeas" and "nays" to be taken and entered on the journal on any question, resolution or ordinance. The Board's proceedings shall be public.
The style of ordinances of the Village of Indian Point shall be: "Be it ordained by the Board of Trustees of the Village of Indian Point, as follows: . . . ." No ordinance shall be passed except by bill, and no bill shall become an ordinance unless on its passage a majority of all the members of the Board of Trustees vote therefor, and the "yeas" and "nays" be entered upon the journal. Every proposed ordinance shall be introduced to the Board of Trustees in writing and shall be read by title or in full two (2) times prior to passage; both readings may occur at a single meeting of the Board of Trustees. If the proposed ordinance is read by title only, copies of the proposed ordinance shall be made available for public inspection prior to the time the bill is under consideration by the Board of Trustees. All ordinances shall be in full force and effect from and after their passage after being duly signed by the Chairman of the Board of Trustees and attested by the Village Clerk.
The Chairman of the Board of Trustees shall semiannually make out a correct statement of all monies received and expended on account of the Village of Indian Point during the six (6) months next preceding; and shall cause such statement, within ten (10) days thereafter, to be published, either in some newspaper printed in the Village, or by causing copies of such statement to be put up in six (6) of the most public places in the Village.
All vacancies in the Board of Trustees shall be filled by the remaining members of the Board. In case the office of Chairman becomes vacant, the remaining members shall select one (1) of their own number as temporary Chairman and then proceed to elect some person to fill such vacancy; provided, the Chairman or temporary Chairman shall have no vote except in case of a tie.
Such Board of Trustees shall have power to appoint an Assessor, Collector, Marshal, Treasurer, and such other officers, servants and agents as may be necessary, remove them from office, prescribe their duties and fix their compensation.