[CC 1974 §2-3; Ord.
No. 248 §1, 11-6-1940]
The City Hall shall be used for municipal purposes only.
[CC 1974 §2-4; Ord.
No. 1362 §§2 — 3, 1-25-1989]
A.
The
possession or smoking of lighted smoking materials in any form, including
but not limited to lighted cigarettes, cigars, pipes or other tobacco
products, at any time within the City Council chambers at City Hall
in Richmond, Missouri, is prohibited.
B.
Any
person who violates this Section shall, upon conviction thereof, be
fined in an amount of twenty-five dollars ($25.00) for each such violation.
[CC 1974 §2-6; Ord.
No. 1238 §2, 2-20-1985; Ord. No. 1876 §II, 5-14-2003]
A City Administrator form of government is hereby created and
adopted for the City of Richmond, Ray County, Missouri.
[CC 1974 §2-7; Ord.
No. 1238 §3, 2-20-1985; Ord. No. 1876 §III, 5-14-2003]
The Mayor shall appoint a qualified person City Administrator;
such appointment shall be approved by a majority of the City Council.
The person so appointed shall serve for indefinite terms. Before entering
into employment with the City of Richmond, the person shall submit
to drug testing at the cost of the City of Richmond. After entering
into employment with the City of Richmond, the City Administrator
shall be subject to periodic random drug testing procedures, the same
as all other employees of the City of Richmond.
[CC 1974 §2-8; Ord.
No. 1238 §4, 2-20-1985; Ord. No. 1876 §IV, 5-14-2003]
The person appointed to the office of City Administrator shall
be at least twenty-five (25) years of age and shall be a graduate
of an accredited university or college, majoring in public or municipal
administration or shall have the equivalent qualifications and experience
in financial, administration and/or public relations fields. The City
Administrator shall live within a five (5) mile radius of the City
limits of Richmond, Missouri.
[CC 1974 §2-9; Ord.
No. 1238 §5, 2-20-1985; Ord. No. 1876 §V, 5-14-2003]
The City Administrator, before entering upon the duties of his
office, shall file with the City Clerk of the City of Richmond a bond
in the amount of fifty thousand dollars ($50,000.00); such bond shall
be approved by the City Council and such bond shall insure the City
of Richmond for the faithful and honest performance of the duties
of the City of Richmond and for rendering a full and proper account
to the City of Richmond for funds and property which shall come into
the possession or control of the City Administrator. The cost of such
bond shall be paid by the City of Richmond; however, should the City
Administrator be covered by a blanket bond to the same extent, such
individual bond shall not be required.
[CC 1974 §2-10; Ord.
No. 1238 §6, 2-20-1985; Ord. No. 1876 §VI, 5-14-2003]
The City Administrator shall receive a salary as may be determined
from time to time by the Mayor and City Council and such compensation
shall be payable as directed by the Mayor and City Council. The position
shall be considered to be a salaried position and no over-time pay,
compensatory leave time or other similar or related benefits shall
accrue.
[CC 1974 §2-11; Ord.
No. 1238 §7, 2-20-1985; Ord. No. 1876 §VII, 5-14-2003; Ord.
No. 2167 §I, 6-22-2010]
A.
The
City Administrator shall serve at the pleasure of the appointing authority.
The Mayor may, with the consent of a majority of all the members elected
to the City Council, remove from office the City Administrator at
will. Independently of the Mayor's approval or recommendation, the
City Administrator may be removed by a two-thirds (⅔) vote
of all the members elected to the City Council.
B.
The
refusal of the City Administrator to submit to random, periodic drug
testing or the failure to pass any one (1) or more of such tests shall
constitute good and sufficient grounds for the immediate discharge
of the City Administrator by the Mayor without the necessity of the
consent of the City Council. It is hereby declared to be the express
intent of the Mayor and City Council that there be no right of appeal,
nor any compensation due from and after the date of the discharge
for refusing to take, or failure to pass, such random drug screening
or testing procedures. These specific details plus all other aspects
of the Drug and Alcohol Testing Policy of the City of Richmond are
to be followed.
[CC 1974 §2-12; Ord.
No. 1238 §8, 2-20-1985; Ord. No. 1246 §§1 —
2, 7-17-1985; Ord. No. 1647 §1, 10-28-1998; Ord. No. 1826 §1, 4-24-2002; Ord. No. 1876 §VIII, 5-14-2003; Ord.
No. 1917 §VIII, 5-12-2004; Ord. No. 2105, 1-28-2009; Ord.
No. 2155 §I, 3-23-2010; Ord. No. 2162 §I, 5-25-2010; Ord.
No. 2199, 12-28-2010]
A.
The
duties of the City Administrator shall be as follows:
1.
The City Administrator shall be the chief administrative assistant
to the Mayor and as such shall be the administrative officer of the
City Government subject to the direction and supervision of the Mayor.
Except as otherwise specified by ordinance or by the law of the State
of Missouri, the City Administrator shall coordinate and generally
supervise the operation of all departments of the City of Richmond.
2.
The City Administrator shall be the purchasing agent for the City
of Richmond and all purchases shall be made under his/her direction
and supervision. All purchases will require approval by signature
of the City Administrator and/or the Mayor. All such purchases shall
be made in accordance with the following procedures:
a.
For purchases which result from the use of grant funds and/or State
or Federal program funding, the requirements for purchasing in force
by such grant, State or Federal funding sources shall supersede these
requirements;
b.
Nothing within these purchasing procedures shall be construed to
supersede any State or Federal purchasing requirement with competent
jurisdiction over said purchase, to include requirements for purchase
from currently elected officials of the City;
c.
The annual operating budget of the City establishes expenditure levels for each department. No further Council action is required to initiate purchases within the budget limits except as outlined in Section 135, Article II of these ordinances;
d.
Budget appropriations do not mandate expenditures. All expenditures
shall be based on need rather than budget appropriation. The City
Administrator may establish spending levels below those budgeted if
revenue collections are inadequate to fulfill budgetary needs;
e.
All purchasing will demonstrate a reasonable and good faith effort
to obtain goods and services at the lowest possible cost and with
the optimum quality needed;
f.
Purchases shall be made from firms located and operated within the
City of Richmond to the greatest extent practical, and purchase of
goods from local vendors which exceeds the price of comparable non-local
goods by up to five percent (5%) shall be considered as having comparable
value. Preference to local firms for purchase of items with maintenance
and/or warranty requirements may be given when the costs of such maintenance
and/or warranty requirements over time can be demonstrably reduced.
Notice of purchasing procedures shall be provided to all firms licensed
to conduct business within the City at the time of acquisition or
renewal of the firms' occupational license;
g.
No City employee or official shall have a financial interest in any
City purchase, except when such interest is fully disclosed and approved
in advance of the purchase, can be demonstrated to be in the best
interests of the City, and is conducted in accordance with relevant
State or Federal laws;
h.
Department heads must approve the purchase of any items for which
payment shall be levied against the budget of their department, and
are responsible for confirming that sufficient funds are available
within the departmental budget at the time of purchase;
i.
Budgeted item purchases of five hundred dollars ($500.00) to five
thousand dollars ($5,000.00) must be verbally approved by the City
Administrator and/or Mayor and funds must be available within the
budget. Competitive quotations are required and shall be obtained
in writing, by telephone or fax, or electronically from at least three
(3) vendors. Such quotations shall be made part of the invoice records
for each item purchased;
j.
Budgeted item purchases of five thousand dollars ($5,000.00) or more
shall be placed for bid by: 1) publication not less than once in a
newspaper of general circulation in the City of Richmond, and/or 2)
by posting notice on the City of Richmond website to be effective
the date of posting, by posting same on the City of Richmond public
bulletin board, by directly mailed solicitation for bids to established
vendors where applicable, and by electronic solicitation for bids
to established vendors where applicable, providing information and
access to specifications on the goods or services to be purchased,
noting a specific closing date and time for acceptance of bids, noting
the City Clerk as designated recipient of all such bids, and noting
acceptable methods of bid submission which may include in person,
by mail, by facsimile, and electronic submission. At the closing date
and time for submission bids shall be opened and conveyed by the City
Clerk to the City Administrator, tabulated by the City Clerk, and
provided by the City Administrator to the City Council for selection.
[Ord. No. 2485, 5-14-2019]
k.
Non-budgeted items must be approved for purchase in advance by the
City Council, and shall upon approval be purchased in accordance with
the policy outlined herein.
2.1.
Exceptions to the competitive bidding requirements
in this Section may be made in the following situations:
[Ord. No. 2328 §I, 6-10-2014]
a.
The goods or services are available from only one (1) vendor;
b.
Any emergency (any emergency status must be approved by the
Mayor and City Administrator and reported at the next regular scheduled
City Council meeting);
c.
It is determined after reasonable investigation that the goods
may be purchased at retail for less than the cost available through
solicitation of bids; and
d.
It is advantageous to purchase goods or services through a cooperative
purchasing agreement or contract of another governmental entity provided
that:
(1)
The agreement or contract followed a competitive
bidding process applicable to the establishing governmental entity;
(2)
The agreement or contract contains substantially
the same or better terms, conditions, and specifications for the respective
item or service that the City is seeking to acquire or have performed;
and
(3)
The agreement or contract contains a cooperative
purchasing clause (sometimes referred to as a "piggyback" clause)
which authorizes other governmental entities to purchase under the
agreement or contract with the same terms and conditions or the vendor
otherwise agrees to honor the bid provided to the other governmental
entity.
3.
The City Administrator shall be responsible for preparing and assembling the budget for the City pursuant to Section 135.045 of the City Code.
4.
The City Administrator shall make monthly reports to the Mayor and
City Council relative to the financial condition of the City. Such
reports shall show the financial condition of the City in relation
to the budget.
5.
The City Administrator shall prepare and present to the Mayor and
City Council an annual report of the City's affairs, including in
such report a summary of reports of department heads and such other
reports as the Mayor and City Council may require.
6.
The City Administrator shall act as the personnel officer of the
City and shall recommend an appropriate position classification system
and pay plan to the Mayor and City Council. The City Administrator,
after consultation with department heads, shall approve advancements
and appropriate pay increases within the approved pay plans and position
classification system. The City Administrator shall have the power
to appoint and remove (in accordance with personnel system regulations
approved by the City Council) all subordinate employees of the City
of Richmond. The City Administrator shall make recommendations of
appointment and removal of department heads. All personnel decisions
herein described shall be made with the prior knowledge and consent
of the Mayor, if possible. If such prior knowledge and consent is
not possible, the City Administrator shall inform the Mayor as soon
as is reasonably possible of such decision.
7.
The City Administrator shall recommend to the Mayor and City Council
adoption of such measures as he may deem necessary or expedient for
the health, safety or welfare of the City or for the improvement of
administrative services for the City.
8.
The City Administrator, after review and approval by the Mayor, shall
submit to the City Council a proposed agenda for each Council meeting
at least forty-eight (48) hours before the time of the regular Council
meeting.
9.
The City Administrator shall work with all City boards and committees
to help coordinate the work of each.
10.
The City Administrator shall attend all meetings of the City Council.
11.
The City Administrator shall supervise the preparation of all bid
specifications for service and equipment and receive sealed bids for
presentation to the City Council.
12.
The City Administrator shall coordinate Federal and State programs
which may have application to the City of Richmond.
13.
The City Administrator shall attend State and regional conferences
and programs applicable to his office and the business of the City
of Richmond, whenever such attendance is directed and approved by
the City Council and Mayor.
14.
The City Administrator shall be responsible for keeping the public
informed in the purpose and methods of City Government through all
available news media.
15.
The City Administrator shall keep full and accurate records of all
actions taken by him in the course of his duties and he shall safely
and properly keep all records and papers belonging to the City of
Richmond and entrusted to his care; all such records shall be and
remain the property of the City of Richmond and be open to inspection
by the Mayor and City Council at all times.
16.
In addition to the foregoing duties, the City Administrator shall
perform any and all other duties or functions prescribed by the Mayor
and City Council.
[CC 1974 §2-13; Ord.
No. 1238 §9, 2-20-1985; Ord. No. 1876 §IX, 5-14-2003]
A.
The
City Administrator shall have the following powers:
1.
The City Administrator shall have responsibility for all real and
personal property of the City of Richmond. He/she shall have responsibility
for all inventories of such property and for the upkeep of all such
property. Personal property may be sold by the City Administrator
only with approval of the City Council. Real property may be sold
only with the approval of the City Council by resolution or ordinance.
Real property may be purchased only with the approval of the City
Council by resolution or ordinance in accordance with applicable adopted
policies and procedures.
[Ord. No. 2527, 9-22-2020]
2.
The City Administrator shall have the power to prescribe such rules
and regulations as he shall deem necessary or expedient for the conduct
of administrative agencies subject to his authority, and he shall
have the power to revoke, suspend or amend any rule or regulation
of the administrative service except those prescribed by the Mayor
and the City Council. All such rules and regulations shall conform
to the requirements and procedures of the Administrative Procedure
Act of the State of Missouri.
3.
The City Administrator shall have the power to coordinate the work
of all the departments of the City and, at all times of an emergency,
shall have authority to assign the employees of the City to any department
where they are needed for the most effective discharge of the functions
of City Government.
4.
The City Administrator shall have the power to investigate and to
examine or inquire into the affairs or operation of any department
of the City under his jurisdiction and shall report any condition
or fact concerning the City Government requested by the Mayor or City
Council.
5.
The City Administrator shall have the power to overrule any action
taken by a department head and may supersede him in the functions
of his office.
6.
The City Administrator shall have the power to appear before and
address the City Council at any meeting.
7.
At no time shall the duties or powers of the City Administrator supersede
the action by the Mayor and City Council.
[CC 1974 §2-14; Ord.
No. 1238 §10, 2-20-1985; Ord. No. 1876 §X, 5-14-2003]
No individual member of the City Council shall directly interfere
with the conduct of any department or duties of employees subordinate
to the City Administrator except at the express direction of the City
Council or with the approval of the City Administrator.
[Ord. No. 1876 §XI, 5-14-2003]
Nothing contained herein shall be construed to in any manner
limit, prescribe, or otherwise remove any power, authority, or function
of either the Mayor, the City Council, or both, all of which said
powers are hereby retained by said officials. To the extent that any
portion of this Article may conflict with any State law, then the
provisions of the State law shall control.
