[CC 1974 §2-258; Rev. Ords. 1929, No. 10 §1; Ord. No. 2106, 1-28-2009; Ord. No. 2139, 6-9-2009]
All contracts for public improvements which are to be paid for
either by the issuance of special tax bills or out of the General
Revenue Fund of the City, except temporary repairs which may be executed
by day labor, shall be let to the lowest and most responsible bidder
by the City Council.
[CC 1974 §2-259; Rev. Ords. 1929, No. 10 §2; Ord. No. 2106, 1-28-2009; Ord. No. 2139, 6-9-2009; Ord. No. 2485, 5-14-2019]
Whenever the City Council shall order any work of a public nature
done in any part of the City which includes specifications on the
public improvements to be performed, it shall be the duty of the City
Clerk to request proposals for place such work for bid by: 1) publication
not less than once in a newspaper of general circulation published
in the city of Richmond, and/or 2) by posting notice on the City of
Richmond website to be effective the date of posting, by posting same
on the City of Richmond public bulletin board, and by directly mailed
solicitation for bids to established vendors where applicable and
by electronic solicitation for bids to established vendors where applicable.
[CC 1974 §2-260; Rev. Ords. 1929, No. 10 §2; Ord. No. 2106, 1-28-2009; Ord. No. 2139, 6-9-2009]
Advertisements for bids shall provide information and access
to specifications on the public improvements to be performed, noting
a specific closing date and time for acceptance of bids, noting the
City Clerk as designated recipient of all such bids and noting acceptable
methods of bid submission which may include in person, by mail, by
facsimile and electronic submission. Such notice shall also contain
the statement of the fact that the City reserves the right to reject
any and all bids and waive any and all irregularities if such waiver
is demonstrated to be in the best interests of the City.
[CC 1974 §2-261; Rev. Ords. 1929, No. 10 §3; Ord. No. 2106, 1-28-2009; Ord. No. 2139, 6-9-2009]
At the closing date and time for submission bids shall be opened
and conveyed by the City Clerk to the City Administrator, tabulated
by the City Clerk and provided by the City Administrator to the City
Council for selection. No proposal shall be withdrawn from the City
Clerk by anyone until the meeting of the City Council to examine the
same.
[CC 1974 §2-262; Rev. Ords. 1929, No. 10 §4; Ord. No. 2106, 1-28-2009; Ord. No. 2139, 6-9-2009; Ord. No. 2211 §I, 5-10-2011]
A.
After
the time has expired for receiving proposals pursuant to this Article,
the City Council shall convene and examine all bids submitted and
shall award the contract to the lowest and most responsible bidder;
provided the City Council may reject all bids.
B.
If
the City Council shall desire to accept any bids received for any
such work or improvement, it shall accept the same by voting to approve
such contract and to authorize the Mayor to sign such contract for
work or improvement, said vote to be entered on the record of proceedings.
[CC 1974 §2-263; Rev. Ords. 1929, No. 10 §4; Ord. No. 2106, 1-28-2009; Ord. No. 2139, 6-9-2009]
Acceptance of a bid made pursuant to this Article shall be considered
an award of the contract for the work or improvement.
[Ord. No. 2328 §I, 6-10-2014]
A.
As an alternative to the bidding requirements in Sections 135.050 through 135.100, the City may contract for public improvements work pursuant to a cooperative purchasing agreement or contract between a governmental entity and a third party which meets the following conditions:
1.
The agreement or contract followed a competitive bidding process
applicable to the establishing governmental entity;
2.
The agreement or contract contains substantially the same or better
terms, conditions, and specifications for the work that the City is
seeking to have performed; and
3.
The agreement or contract contains a cooperative purchasing clause
(sometimes referred to as a "piggyback" clause) which authorizes other
governmental entities to purchase under the agreement or contract
with the same terms and conditions or the contractor otherwise agrees
to honor the bid provided to the other governmental entity.
B.
If
the City Council shall desire to contract for public improvements
work pursuant to a cooperative purchasing agreement or contract, it
shall accept the same by voting to approve such contract and to authorize
the Mayor to sign such contract for work or improvement, said vote
to be entered on the record of proceedings.
[CC 1974 §2-264; Rev. Ords. 1929, No. 10 §6; Ord. No. 2106, 1-28-2009; Ord. No. 2139, 6-9-2009]
A.
Every
person to whom a contract for any public work or improvement is awarded
shall within ten (10) days thereafter enter into written contract
with the City to perform the contract according to the required plans,
specifications and ordinances within the time prescribed by the City
or agreed upon between the City and contractor.
B.
At
the time the contract is executed, at a value of one hundred thousand
dollars ($100,000.00) or greater unless waived or amended specifically
by the City Council, every such contractor shall enter into bond in
a sufficient amount with good and sufficient securities, to be approved
by the Mayor, conditioned that the contractor will faithfully and
in every particular comply with all the terms of his/her contract
and with the terms, conditions and requirements of the ordinances
of the City with reference thereto or in any manner affecting or controlling
the terms of said contract and bond and with the plans and specifications
for said work or improvement.
C.
All
such contracts and bonds shall be filed in the office of the City
Clerk where they shall be safely kept and preserved and shall be open
to inspection for any reasonable purpose by any person interested
therein with the permission of the City Clerk.
[CC 1974 §2-265; Rev. Ords. 1929, No. 10 §8; Ord. No. 2106, 1-28-2009; Ord. No. 2139, 6-9-2009]
Whenever any contract shall be entered into for any public work,
the contract shall be signed by the contractor and the Mayor on behalf
of the City and the Seal of the City shall be affixed thereto.
[CC 1974 §2-266; Rev. Ords. 1929, No. 10 §7; Ord. No. 2106, 1-28-2009; Ord. No. 2139, 6-9-2009; Ord. No. 2165 §I, 6-22-2010]
A.
All
work done under any contract entered into under the provisions of
this Article shall be done and carried on under the supervision and
direction of a person designated by ordinance of the City Council,
who shall personally inspect the work as it progresses and see that
the same is done in accordance with the plans, specifications, contract
and ordinances governing the same.
B.
Such
designated person shall have the authority to authorize change orders
(for the contract that he/she oversees) that are fifteen hundred dollars
($1,500.00) or less so long as said change orders do not cause the
total contract amount for the work including any contingency amount
included in the total contract amount previously approved by the City
Council to be exceeded. Change orders that exceed fifteen hundred
dollars ($1,500.00) or that will cause the total contract amount including
any contingency amount included in the total contract amount previously
approved by the City Council to be exceeded shall require the City
Council's approval. Additional work associated with change orders
shall not be arbitrarily divided into multiple separate change orders
equaling less than fifteen hundred dollars ($1,500.00) in order to
avoid the requirements of this provision.
[CC 1974 §2-267; Rev. Ords. 1929, No. 10 §7; Ord. No. 2106, 1-28-2009; Ord. No. 2139, 6-9-2009]
Upon completion of any work done pursuant to this Article, if,
in the opinion of the person designated by the City Council to inspect
the work, the work has been done and completed in accordance with
the contract, plans, specifications and applicable ordinances, he/she
shall so report to the City Council. If the City Council shall approve
the report, such approval shall be deemed an acceptance of the work
by the City and the City Council shall thereupon provide for payment
thereof or issue special tax bills against the property liable therefore
in accordance with State law and ordinances of the City.
[CC 1974 §2-268; Rev. Ords. 1929, No. 10 §9; Ord. No. 2106, 1-28-2009; Ord. No. 2139, 6-9-2009]
The provisions of this Article shall not apply to the letting
of contracts for public improvements where other provisions are made
for such contracting either by ordinance or State law.
