[HISTORY: Adopted by the Mayor and Borough Council of the
Borough of Berlin 11-2-2009 by Ord. No. 2009-13. Amendments noted
where applicable.]
The Borough Administrator, or the Borough's employee designated
by her/him but under her/his ultimate responsibility and control,
shall approve all use of the Berlin Community Center and control the
scheduling of events in such facility so as to ensure that, as much
as possible, the facility is used primarily by Borough residents.
The Berlin Community Center may only be used for social and nonsocial
functions of the following:
A.
Individual
residents;
B.
Borough
senior citizen groups and organizations;
C.
Recognized
Borough organizations. Organizations falling in this category must
apply for status as a recognized Borough organization in order to
use the Berlin Community Center under this category. The application
must include a copy of the bylaws, charter or other organization governing
document that requires the organization to maintain a membership comprised
of at least 90% Borough of Berlin residents or businesses with officers
or business locations within the Borough limits. Borough Organizations
will be given preference where appropriate.
[Amended 11-14-2011 by Ord. No. 2011-14]
D.
Non-Borough
organizations which provide that residents have the right to be members
of such organizations. Examples of such organizations are county political
groups, regional or county business organizations and county or regional
athletic groups.
[Amended 12-6-2010 by Ord. No. 2010-17; 7-5-2011 by Ord. No.
2011-07; 10-3-2011 by Ord. No. 2011-10; 11-14-2011 by Ord. No.
2011-14; 8-6-2012 by Ord. No. 2012-2; 8-4-2014 by Ord. No.
2014-11]
The fees for use of the Berlin Community Center are as follows:
A.
Banquet
facility (exclusive use of entire Community Center for private events).
(1)
Fees.
[Amended 6-11-2015 by Ord. No. 2015-12; 4-14-2016 by Ord. No. 2016-09]
(a)
Use fee for Berlin residents: $175 for two hours (minimum charge).
(b)
Use fee for Berlin residents: $350 for four hours; each additional
hour, $50.
(c)
Use fee for nonresidents: $225 for two hours (minimum charge).
(d)
Use fee for nonresidents: $450 for four hours; each additional hour,
$50.
(e)
Security deposit: $100.
(f)
Attendant fee: $15 per hour.
(2)
The Borough shall assign an attendant to oversee the use of the banquet
facility who shall be compensated at the rate set forth above, which
cost is in addition to the use fee.
(3)
The use fee is nonrefundable if a cancellation occurs within 30 days
of the scheduled event.
B.
Conference
rooms (per room).
[Amended 4-14-2016 by Ord. No. 2016-09]
(1)
Nonprofit Berlin Borough organizations: no charge for up to 8 hours
per week; $25 per hour for each hour in excess of 8 hours. Organizations
are permitted use of the conference rooms and gymnasium without charge
for a total of 8 hours per week combined.
(2)
All other Berlin residents: $25.
(3)
All other organizations/nonresidents: $50.
(4)
Surcharge for food in conference rooms: $50.
C.
Gymnasium
(fee applies to one half of gymnasium, either blue or yellow side).
[Amended 4-14-2016 by Ord. No. 2016-09]
(1)
Nonprofit Berlin Borough organizations: no charge for up to 8 hours
per week; $25 per hour for each hour in excess of 8 hours. Organizations
are permitted use of the conference rooms and gymnasium for a total
of 8 hours per week combined.
(2)
All other Berlin residents: $25.
(3)
All other organizations/nonresidents: $50.
(4)
Security deposit: $100 for use of one half of the gymnasium and $150
for use of full gymnasium.
E.
Field: $50
for the first three hours, and $25 for each additional hour.
F.
A twenty-dollar
refundable key fob deposit is required for use of the conference room
and gymnasium.
G.
The individual
or entity using the Berlin Community Center ("responsible party")
shall be responsible for cleanup immediately following the event and
for any damage to the Berlin Community Center. In the event the responsible
party fails to clean up, or if the cleanup is not acceptable to the
Borough, any additional costs to clean up or for damage to the Berlin
Community Center shall be deducted from the security deposit. In the
event the cost to clean up or to repair damage exceeds the amount
of the security deposit or if there is no security deposit, the responsible
party shall be liable to Berlin Borough for the excess amount.
H.
Insurance.
Users of the Berlin Community Center and/or field must provide proof
of insurance with Berlin Borough named as an additional insured. Any
additional equipment, machinery, or inflatable devices to be used
in the Community Center or field must also be insured by either the
supplier or user of the Community Center or field with Berlin Borough
named as an additional insured.
I.
Storage.
Users of the Community Center may use the storage area during the
term of the rental only. Within seven days of the date the rental
period ends, all materials, equipment and/or supplies must be removed
from the storage area. If any equipment, materials and/or supplies
remain in the storage facility thereafter, the user will be billed
at the rate of $100 per month or a pro rata share thereof as applicable
J.
Nonprofit
organizations. To qualify as a nonprofit, the community organization
must be composed of 90% Berlin residents and provide proof of 501(c)(3)
tax-exempt status. Additionally, no member of the nonprofit organization
can be compensated in any manner whatsoever.
[Amended 11-14-2011 by Ord. No. 2011-14]
All use of the Berlin Community Center shall be in compliance
with all laws, ordinances, and regulations of the State of New Jersey,
the County of Camden Health Department, and all rules and regulations
promulgated by the Borough of Berlin, including, but not limited to,
the sale or distribution of alcoholic beverages, which shall be limited
to beer and/or wine only. The governing body of the Borough of Berlin
shall adopt such additional regulations as it deems necessary regarding
the use of the Berlin Community Center.
[Added 11-14-2011 by Ord. No. 2011-14]
A.
Use
of the Berlin Community Center is subject to prior scheduling and
approval by the Borough of Berlin.
B.
Users
shall be required to complete all forms and paperwork deemed appropriate
by the Borough of Berlin.
C.
When
scheduling use of the community center, users must name a designated
adult supervisor, who must be present at all times during the user's
activities at the community center. The designated adult supervisor
shall sign in at the community center and document any problems encountered
upon entering the community center, such as damage, trash, general
cleanliness, etc.
D.
All
users of the community center are restricted to use of the facility
for the reasons set forth in the scheduling application. For example,
users of the conference center are not permitted use of the gymnasium
and vice versa.
E.
Anyone
wishing to use the community center as a nonpaying rental must schedule
at least two months in advance.
F.
If
an event is canceled less than 30 days prior to the event, the deposit
shall be nonrefundable.
G.
Final
payment for use of the community center is due no later than 14 days
prior to the scheduled event.
H.
Anyone
submitting a fraudulent application for nonpaying use shall be barred
from using the community center free of charge.
[Added 11-14-2011 by Ord. No. 2011-14]
Any user of the Berlin Community Center who causes damage to
the facility, commits fraud in the application process, or who improperly
uses the community center shall be subject to penalties, as follows:
A.
First
offense: warning letter.
B.
Second
offense: thirty-day suspension from all use of the community center.
C.
Third
offense: one-year suspension from all use of the community center.
D.
For
a fourth or other flagrant violations, the governing body may, in
its sole discretion, terminate all use of the community center.
