City of Bowling Green, MO
Pike County
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Table of Contents
Table of Contents
[CC 1996 §130.830; Ord. No. 1030 §1, 12-8-1997]
The City shall in all ways possible encourage training opportunities for employees and supervisors to the end that services rendered to the City may be made more effective and that employees may become at the same time qualified for promotion to higher level positions.
[CC 1996 §130.840; Ord. No. 1030 §1, 12-8-1997]
Registration fees for attendance at any school, seminar or conference requires prior approval by the City Administrator upon the recommendation and/or request of the department head, provided adequate funds were budgeted for such training.
A. 
Elected officials and employees shall be reimbursed for official travel and related expenses while carrying out official duties or attending conferences and training seminars which will benefit both the employee and the City. Employees will be reimbursed for reasonable and customary expense actually incurred in connection with the business travel, including food, lodging and travel expenses while away.
B. 
Requests for reimbursement, including all original receipts, shall be submitted on an expense report signed by the employee and his/her supervisor. The report, together with the receipts, should promptly be submitted to the City Administrator who will review the expenses, sign off on the expense report, and decide whether payment should be issued.
C. 
All efforts shall be made to keep travel expenses to a minimum and reasonable. The following expenses for approved travel shall be reimbursed according to established allowances or actual cost when accompanied by receipts or other documentation as required and appropriate:
1. 
Direct travel including air, bus and taxi fares;
2. 
Direct travel by personal vehicle at the established IRS rate per mile or at an amount equal to common carrier fare, whichever is less;
3. 
Overnight lodging when travel extends beyond fifty (50) miles from the City;
4. 
Meals and reasonable tips;
5. 
Other reasonable and related expenses;
6. 
The following travel expenses are not reimbursable:
a. 
Any expenses incurred by a spouse or other person accompanying an employee;
b. 
Personal expenditures such as valet service, laundry and dry cleaning, movies and entertainment;
c. 
Side trips;
d. 
Traffic tickets or parking fines.