City of Oak Grove, MO
Jackson County
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Table of Contents
Table of Contents
[Ord. No. 664 §1, 5-5-1980]
There is hereby created and established the office of City Administrator for the City of Oak Grove, Missouri.
[Ord. No. 664 §2, 5-5-1980]
A qualified person shall be appointed City Administrator for the City of Oak Grove, Missouri, by the Mayor; such appointment shall be approved by a majority of the full Board of Aldermen. The person so appointed shall serve for an indefinite term.
[Ord. No. 664 §3, 5-5-1980; Ord. No. 1249 §§1 — 2, 4-5-1999; Ord. No. 1374 §2, 11-4-2002]
The person appointed to the office of City Administrator shall be at least twenty-five (25) years of age and shall be a graduate of an accredited university or college majoring in public or municipal administration or shall have the equivalent qualifications and experience in financial, administration and/or public relations fields.
[Ord. No. 664 §4, 5-5-1980]
The City Administrator, before entering upon the duties of his/her office, be covered by the City in the amount of a one hundred fifty thousand dollar ($150,000.00) blanket bond; such bond shall be approved by the Board of Aldermen and such bond shall insure the City of Oak Grove, Missouri, for the faithful and honest performance of the duties of the City of Oak Grove, Missouri, and for rendering a full and proper account to the City of Oak Grove, Missouri, for funds and property which shall come into the possession or control of the City Administrator. The cost of such bond shall be paid by the City of Oak Grove, Missouri; however, should the City Administrator be covered by a blanket bond to the same extent, such individual bond shall not be required.
[Ord. No. 664 §5, 5-5-1980]
The City Administrator shall receive such compensation as may be determined from time to time by the Board of Aldermen by ordinance.
[Ord. No. 664 §6, 5-5-1980; Ord. No. 1469 §1, 1-3-2005]
The City Administrator shall serve at the pleasure of the appointing authority. The Mayor, with the consent of a majority of the full Board of Aldermen, may remove the City Administrator from office at will, and such City Administrator may also be removed by a two-thirds (⅔) vote of the full Board of Aldermen independently of the Mayor's approval or disapproval.
[Ord. No. 664 §7, 5-5-1980; Ord. No. 1244 §§1 — 3, 2-16-1999]
A. 
Administrative Office. The City Administrator shall be the chief administrative assistant to the Mayor and as such shall be the Administrative Officer of the City Government. Except as otherwise specified by ordinance or by the law of the State of Missouri, the City Administrator shall coordinate and generally supervise the operation of all departments of the City of Oak Grove, Missouri.
B. 
Purchasing. The City Administrator shall be the Purchasing Agent for the City.
C. 
Budget. The City Administrator shall be the Budget Officer of the City of Oak Grove, Missouri, and shall assemble estimates of the financial needs and resources of the City for each ensuing year and shall prepare a program of activities within the financial power of the City, embodying in it a budget document with proper supporting schedules and an analysis to be proposed to the Mayor and Board of Aldermen for their final approval.
D. 
Financial Reports. The City Administrator shall make monthly reports to the Mayor and Board of Aldermen relative to the financial condition of the City. Such reports shall show the financial condition of the City in relation to the budget.
E. 
Annual Report. The City Administrator shall prepare and present to the Mayor and Board of Aldermen an annual report of the City's affairs, including in such report a summary of reports of department heads and such other reports as the Mayor and Board of Aldermen may require.
F. 
Personnel System. The City Administrator shall act as the Personnel Officer of the City and shall recommend an appropriate position classification system and pay plan to the Mayor and Board of Aldermen. The City Administrator, after consultation with department heads, shall approve advancements and appropriate pay increases within the approved pay plans and position classification system. The City Administrator shall have the power to appoint and remove (in accordance with personnel system regulations approved by the Board of Aldermen) all subordinate employees of the City of Oak Grove, Missouri. The City Administrator shall make recommendations of appointment and removal of department heads.
G. 
Policy Formulation. The City Administrator shall recommend to the Mayor and Board of Aldermen adoption of such measures as he/she may deem necessary or expedient for the health, safety or welfare of the City or for the improvement of administrative services for the City.
H. 
Board Of Aldermen Agenda. The City Administrator shall submit to the Mayor and Board of Aldermen a proposed agenda for each Board of Aldermen meeting at least forty-eight (48) hours before the time of the regular Board meeting.
I. 
Boards And Commissions And Committees. The City Administrator shall work with all City boards, commissions and committees to help coordinate the work of each.
J. 
Attend Board Of Aldermen Meetings. The City Administrator shall attend all meetings of the Board of Aldermen unless excused by the Mayor.
K. 
Bid Specifications. The City Administrator shall supervise the preparation of all bid specifications for services and equipment and receive sealed bids for presentation to the Board of Aldermen.
L. 
State And Federal Aid Programs. The City Administrator shall coordinate Federal and State programs which may have application to the City of Oak Grove, Missouri.
M. 
Conference Attendance. The City Administrator shall attend State and regional conferences and programs applicable to his/her office and the business of the City of Oak Grove, Missouri, whenever such attendance is directed and approved by the Board of Aldermen and Mayor.
N. 
Press Releases. The City Administrator shall be responsible for keeping the public informed in the purposes and methods of City Government through all available news media.
O. 
Record Keeping. The City Administrator shall keep full and accurate records of all actions taken by him/her in the course of his/her duties, and he/she shall safely and properly keep all records and papers belonging to the City of Oak Grove, Missouri, and entrusted to his/her care; all such records shall be and remain the property of the City of Oak Grove, Missouri, and be open to inspection by the Mayor and Board of Aldermen at all times.
P. 
Miscellaneous. In addition to the foregoing duties, the City Administrator shall perform any and all other duties or functions prescribed by the Mayor and Board of Aldermen.
[Ord. No. 664 §8, 5-5-1980]
A. 
City Property. The City Administrator shall have responsibility for all real and personal property of the City of Oak Grove, Missouri. He/she shall have responsibility for all inventories of such property and for the upkeep of all such property. Personal property may be sold by the City Administrator only with approval of the Board of Aldermen. Real property may be sold only with approval of the Board of Aldermen by resolution or ordinance.
B. 
Set Administrative Policies. The City Administrator shall have the power to prescribe such rules and regulations as he/she shall deem necessary or expedient for the conduct of administrative agencies subject to his/her authority, and he/she shall have the power to revoke, suspend or amend any rule or regulation of the administrative service except those prescribed by the Board of Aldermen.
C. 
Coordinate Departments. The City Administrator shall have the power to coordinate the work of all the departments of the City and, at times of an emergency, shall have authority to assign the employees of the City to any department where they are needed for the most effective discharge of the functions of City Government.
D. 
Investigate And Report. The City Administrator shall have the power to investigate and to examine or inquire into the affairs or operation of any department of the City under his/her jurisdiction, and shall report on any condition or fact concerning the City Government requested by the Mayor or Board of Aldermen.
E. 
Coordinate Officials. The City Administrator shall have the power to overrule any action taken by a department head and may supersede him/her in the functions of his/her office.
F. 
Appear Before The Board Of Aldermen. The City Administrator shall have the power to appear before and address the Board of Aldermen at any meeting.
G. 
At no time shall the duties or powers of the City Administrator supersede the action by the Mayor or Board of Aldermen.
[Ord. No. 664 §9, 5-5-1980]
No member of the Board of Aldermen shall directly interfere with the conduct of any department or duties of employees subordinate to the City Administrator except at the express direction of the Board of Aldermen or with the approval of the City Administrator.