There shall be a Purchasing Department which shall be responsible
for all procurements of services and supplies for all offices and
agencies of the City government in conformity with the procedures
and standards established by Chapter 30B of the General Laws, and
which shall oversee the administration of all design and construction
contracts for public projects.
The Purchasing Department shall be responsible for and shall
include the following functions:
A.
Study, establish and coordinate uniform procurement practices and
procedures for City departments.
B.
Provide advice and assistance to individual employees on all procurement
matters.
C.
Function as the agent for the Mayor in interfacing with department
heads, supervisors and elected and appointed officials on all procurement
matters, including both goods and services.
D.
Develop a set of guidelines to govern the disposition of surplus
material and outdated, worn out or obsolete materials.
E.
Administer designer selection in accordance with the provisions of MGL Chapter 7 and guidelines promulgated by the Division of Capital Asset Management and Maintenance, including development of designer selection criteria and evaluation standards, advertising and other search techniques, proposal opening, proposal evaluation, award recommendations and contract execution.
F.
Administer construction bidding in accordance with the provisions
of MGL Chapters 30 and 149 and with guidelines promulgated by the
Division of Capital Asset Management and Maintenance, including coordination
with the project designer of bid advertising, bid opening and contract
awards.
G.
Administer all contracts for construction to assure compliance with
all legal requirements.
H.
Develop and maintain a "Buy Recycled" policy to be followed by all
departments and agencies of the City and provide advice and assistance
to supervisory personnel in implementation of that policy; provide
a system to track and monitor the implementation of the "Buy Recycled"
policy to assure continuing eligibility for any available grant programs.
I.
Standardize forms and records to be used in the City's procurement
and contract administration programs other than those forms and records
whose format is regulated by statute or by state agency or agencies
authorized, by law, to exercise oversight over specific elements of
procurements.
J.
Recommend to the Mayor and City Council the enactment of such ordinances
as are considered necessary to implement and administer the City's
procurements and contract administration programs.
