[Ord. No. 2005-40 §1, 8-9-2005]
The office of City Administrator for the City of Overland is
hereby created.
[Ord. No. 2005-40 §1, 8-9-2005]
The City Administrator shall be appointed by a majority vote
of the City Council with the approval of the Mayor. The City Administrator
shall serve at the pleasure of the appointing authority pursuant to
Section 77.044, RSMo.
[Ord. No. 2005-40 §1, 8-9-2005]
A.
The
office of the City Administrator shall be a full-time salaried position
and the City Administrator shall devote full time to the duties of
the office. The City Administrator shall not hold outside employment
for remuneration except with the approval and consent of the Mayor
and City Council.
B.
The
City Administrator shall be at least twenty-one (21) years and shall
be chosen solely on the basis of education, experience, executive
and administrative qualifications. The City Administrator shall hold,
as a minimum, a bachelor's degree in public administration or a related
field from an accredited university and shall have a minimum of five
(5) years of relevant experience. The Governing Body may also require
that the City Administrator meet other personnel qualifications.
[Ord. No. 2005-40 §1, 8-9-2005]
Before entering upon the duties of the office, the City Administrator
shall take and subscribe to an oath of the office before the City
Clerk or some other person authorized to administer oaths, that he/she
will support the Constitution of the United States and of the State
of Missouri, the provisions of all laws of the State of Missouri and
the ordinances of the City of Overland and that he/she will faithfully
demean himself/herself while in office.
[Ord. No. 2005-40 §1, 8-9-2005]
The City Administrator, before entering upon the duties of the
office, shall file with the City of Overland a bond in the amount
of fifty thousand dollars ($50,000.00), conditioned upon the faithful
and honest performance of his/her duties and the rendering of full
and proper accounts to the City for funds and property that shall
come into the possession or control of the City Administrator. The
cost of such bond shall be paid by the City; however, should the City
Administrator be covered by a blanket bond to the same extent, an
individual bond shall not be required.
[Ord. No. 2005-40 §1, 8-9-2005; Ord. No. 2009-12 §1, 6-9-2009]
A.
The
City Administrator shall be responsible for the administration and
management of the governmental business, officers and employees and
activities of the City subject to the direction and supervision of
the Mayor and the City Council. To that end, the City Administrator
shall have the duties and authority provided in this Section, as follows:
1.
Administrative.
a.
Shall appoint all department heads with the approval of the majority
of the City Council. The City Administrator shall make all other appointments
without the approval of the City Council, except as otherwise prohibited
by law or City ordinance. When deemed necessary for the good of the
City, the City Administrator may suspend or remove all City employees
except department heads without the approval of the City Council.
The City Administrator can recommend suspension or removal of department
heads to the Council for approval. The City Administrator may authorize
any department head who is subject to his/her direction and supervision
to exercise those powers with respect to subordinates in that officer's
department, office or agency.
b.
Shall assist in developing the necessary ordinances and policies
for the City to operate effectively and in the public interest and
carry out and enforce all lawful policies established by the Mayor
and the City Council.
c.
Be accountable to the Mayor and the City Council for any actions
taken and at all times be subject to the supervision, direction and
control of the Mayor subject to review by the City Council.
d.
Develop a plan of organization to establish areas of responsibility,
lines of authority and formal channels of communication subject to
approval by the Mayor and the City Council.
e.
Prepare and submit to the Mayor and City Council an annual statement
of objectives that will specify targets and timetables for accomplishments
consistent with broad goals set forth by the Mayor and City Council.
f.
Establish such administrative rules and regulations, not inconsistent
with law or established City policy, to provide for delivering effective
and efficient services to the City and its residents.
g.
Shall investigate and respond to citizen complaints and inquiries.
h.
Provide for a sound, stable and realistically economical insurance
and bonding program for all aspects of City liability and risk exposure
and implement measures to minimize the City's risk exposure.
2.
Communications.
a.
Provide for regular reports to the Mayor and City Council on all
aspects of the City's activities.
b.
Facilitate communications and opportunities for involvement between
the City and its residents.
c.
Inform the public of the purposes, methods and activities of the
City government through all available communication vehicles, including
news media.
3.
Committee liaison.
a.
Shall attend all meetings of the City Council, unless excused by
the Mayor and all committee meetings of the Council unless excused
by the Mayor or Committee Chair.
b.
Shall prepare the Council meeting agendas in cooperation with the
City Clerk after consultation with the Mayor and City Council members.
A proposed agenda for each meeting should be submitted to the Mayor
and City Council at least forty-eight (48) hours before the time of
the meeting.
c.
Shall comply with all requirements of his/her office and the City
under the Open Meetings Law, Chapter 610, RSMo.
d.
Shall have the authority to appear before and address the City Council
at any meeting but may not vote. The City Administrator will receive
notice of all special meetings.
e.
Serve as liaison between the Mayor and the City Council and the various
committees, boards and commissions of the City and their members.
4.
City operations and activities.
a.
Shall direct and supervise the administration of all departments,
offices and agencies of the City except as otherwise provided by City
ordinance.
b.
Prescribe such rules and regulations as are necessary for the conduct
of the City's departments, agencies and offices and revoke, suspend
or amend any rule or regulation of any City department, agency or
office when such action is determined to be in the best interest of
the City.
c.
Provide for the maintenance of the physical property and equipment
of the City and insure compliance with applicable Federal, State and
local legal requirements.
d.
Supervise in the manner prescribed by ordinance the purchase of all
materials, supplies and equipment for which funds are provided in
the budget or appropriated by the City Council, including supervising
the preparation of all bid specifications for services and equipment.
e.
May delegate any of the responsibilities of the office to an approved
subordinate but the City Administrator shall be accountable for proper
performance and completion of all assignments.
5.
Personnel.
a.
Recommend the establishment and maintenance of personnel programs
employing sound personnel policies and practices that are internally
consistent and externally competitive.
b.
Design, prepare and submit for review and adoption by the City Council,
personnel procedures, position classifications and compensation schedules
for employees covered in the City's personnel program including the
preparation of the necessary personnel policy manuals and implement
and administer the policy.
c.
Promote the organization and continuing development and training
of City staff.
d.
Define the authority, responsibility and duties as they pertain to
each position in the City government and submit it to the City Council
for approval.
6.
Budgetary. The City Administrator shall be the budget
officer of the City of Overland and shall assemble estimates of the
financial needs and resources of the City for each ensuing year and
plan for the fiscal solvency and security of the City, including the
submission of an annual budget to the Mayor and City Council for final
approval, that provides for a program of sound fiscal management and
includes supporting schedules and analysis.
7.
Financial.
a.
Supervise and direct the collection and deposit of all taxes and
revenues such as, but not limited to, sales, personal property, real
estate, gasoline, cigarette and intangible taxes, road and bridge
fund revenues, license and permit fees, Federal grants and court costs
and fines.
b.
Advise the Mayor and City Council on financial condition and future
needs of the City, including the anticipated financial impact of proposed
ordinances, and make such recommendations as deemed appropriate.
c.
Supervise the preparation of a monthly status report covering all
departmental operations and City financial conditions.
d.
Supervise and coordinate efforts on behalf of the City to obtain
financial grants from any sources.
8.
Investigations and reporting. Shall have the authority
to investigate, examine or inquire into the affairs or operation of
any department of the City under his/her jurisdiction and shall report
on any condition or fact concerning the City government requested
by the Mayor or City Council.
9.
Responsibility for City property. Shall have responsibility
for all real and personal property owned or maintained by the City.
The City Administrator shall have responsibility for all inventories
of such property and the upkeep of all such property. Personal property
owned by the City may be sold by the City Administrator only with
the approval of the Mayor and the City Council. Real property may
be sold only when such sale is authorized by ordinance.
10.
Record keeping. Shall keep full and accurate records
of all actions taken by him/her in the course of his/her duties and
shall safely and properly keep all records and papers belonging to
the City and entrusted in the City Administrator's care; all such
records shall be and remain the property of the City and open to inspections
by the Mayor and City Council at all times not inconsistent with the
Statutes of the State and the ordinances of the City.
11.
Other duties. Perform related duties as required
by the Mayor and the City Council not inconsistent with the Statutes
of the State and the ordinances of the City.
12.
Deputy City Clerk. The person holding the office
of City Administrator shall also hold the office of Deputy City Clerk
and shall have the authority to perform the functions of the City
Clerk when any vacancy shall happen in the office of the City Clerk
or when the City Clerk is unavailable due to illness, disability or
other temporary absence from duty.
[Ord. No. 2005-40 §1, 8-9-2005]
At no time shall the duties or authority of the City Administrator
supersede the actions of the Mayor and the City Council.
[Ord. No. 2005-40 §1, 8-9-2005]
The Mayor and the City Council shall retain all powers given
to them by State Statues and all laws governing the City pursuant
to Section 77.048, RSMo.
[Ord. No. 2005-40 §1, 8-9-2005]
Neither the City Council nor any of its members shall direct
or request the appointment of any person to office or his/her removal
from office by the City Administrator or by any of his or her subordinates;
or in any way interfere with the appointment or removal of officers
or employees of any administrative service of the City. Except for
the purpose of inquiry, unless specifically otherwise provided in
this Article, the City Council and its members shall deal with the
administrative officers and employees solely through the City Administrator
and neither the City Council nor any member thereof shall give orders
to the subordinates of the City Administrator, either publicly or
privately.
[Ord. No. 2005-40 §1, 8-9-2005]
A.
The
City Administrator shall receive such compensation as shall be fixed
by resolution. The City Administrator shall be entitled to all benefits
which are provided to other officers and employees of the City and
to such other benefits as may be provided by ordinance.
B.
At
least once a year after the appointment of the City Administrator,
the Mayor and the City Council shall evaluate the performance of the
City Administrator. This evaluation shall be made part of the personnel
file of the City Administrator.
[Ord. No. 2005-40 §1, 8-9-2005]
The City Administrator may be removed or suspended at will on
recommendation of the Mayor with the consent of the majority of the
members elected to the City Council or by the two-thirds (⅔)
vote of all members elected to the City Council independently of the
Mayor's approval or recommendation.
[Ord. No. 2005-40 §1, 8-9-2005]
A.
The
City Administrator shall designate in writing, filed with the Mayor
and the City Council, a department head to perform the duties of the
City Administrator as necessary in the event of his/her temporary
absence from the City. The City Officer so selected shall be designated
"Acting City Administrator". The Acting City Administrator shall have
and perform all of the powers, rights and duties of the City Administrator
during such absence but the individual so designated shall receive
no additional compensation thereof.
B.
In
case of the office of City Administrator becomes vacant or if the
City Administrator is incapacitated and unable to designate an Acting
City Administrator, the Mayor shall appoint, with the approval of
the majority of the City Council, a qualified administrative officer
to serve as Acting City Administrator until a City Administrator is
appointed or the City Administrator is able to resume his/her duties.
In no event, shall the Mayor appoint a member of the City Council
as Acting City Administrator. At any time, the Mayor with approval
of the City Council may revoke such designation and appoint another
officer of the City to serve until a City Administrator is appointed
or the City Administrator is able to resume his/her duties.
[Ord. No. 2005-40 §1, 8-9-2005]
The City Administrator shall not use official authority or influence
for the purpose of interfering with any election. While retaining
the right to vote as he/she pleases, the City Administrator shall
take no active part in any political campaign or lend support to or
oppose the candidacy of any person seeking elective office in the
City of Overland.
[Ord. No. 2005-40 §1, 8-9-2005]
The City can enter into an employment agreement with the City
Administrator establishing terms and conditions with the approval
of the majority of the City Council.
