[Adopted 7-14-2014 by Ord. No. 06-14]
The Borough is authorized to use a payroll service to prepare
payment documentation, take possession of Borough funds, and make
such disbursements itself on behalf of the Borough, as permitted by
and in compliance with N.J.A.C. 5:30-17.1 et seq.
The appointment of a payroll service shall be pursuant to the
Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq., and shall require
the contractor to do the following, by way of example and not by way
of limitation: data collection, agency report preparation, calculation
of withholding, direct deposit of payroll disbursements, and/or transfer
of Borough funds to contractor's account for subsequent disbursement
of payment; preparation of the necessary payment documentation and
execution of disbursements from the Borough's bank account on
behalf of the Borough.
The Chief Financial Officer is hereby appointed the approval
officer and is responsible for authorizing and supervising the activities
of the payroll service and shall further be charged with the reconciliation
and analysis of all general ledger accounts affected by the activities
of the payroll service.
If required by the contract between the Borough and the payroll
service, the payroll service is permitted to hold Borough funds pending
transmittal to a payee.
The payroll service is obligated to report any irregularities
that may indicate potential fraud, noncompliance with appropriate
laws, dishonesty or gross incompetence on the part of the approval
officer, and to report any circumstances that could jeopardize its
ability to continue operations or otherwise interrupt the services
provided to the Borough.
The payroll service must meet the requirements of N.J.A.C. 5:30-17.5,
requiring that the approval officer be assured that the servicer has
its own internal controls and appropriately guard against theft and
other adverse conditions.
All contracts for payroll services shall comply with the requirements
of N.J.A.C. 5:30-17.6 which sets out a series of mandatory contractual
terms and conditions.
A.
Upon the adoption of this article, the appropriate Borough personnel
are hereby authorized and directed to enter into a contract for payroll
service in accordance with all local public contracting laws and N.J.A.C.
5:30-17.1 et seq. Award of a contract to a specific payroll service
shall be by separate Borough resolution.
B.
The Borough hereby ratifies its past and current contracts for electronic
payroll services which it understands were entered into pursuant to
the Local Public Contracts Law and in compliance with N.J.A.C. 5:30-17.1
et seq. and under the supervision of the Borough's Chief Financial
Officer.
