[1]
Editor’s Note: Section 1 of Ord. No. 925, adopted 8-27-2013,
established the dual office of City Administrator/City Clerk. The
term "City Clerk" has been amended to read "City Administrator/City
Clerk" in this article. Elsewhere throughout the Code, the term “City
Clerk” shall be understood to mean "City Administrator/City
Clerk."
[Ord. No. 925 §§1
— 3, 6, 8-27-2013]
A.
There is hereby established the dual office of City Administrator/City
Clerk whose duties and term of office shall be fixed by this Article.
As such, the office of City Clerk as previously codified in the City's
Municipal Code Book is hereby revised, reformed, or repealed to the
extent and scope of this Article. Provisions not so affected are saved.
B.
The Board of Aldermen shall elect the City Administrator/City Clerk
by majority vote. In the event of a tie, the Mayor shall cast the
deciding vote. The duties and term of such office shall be fixed by
ordinance. Among other things, the City Clerk shall keep a journal
of the proceedings of the Board of Aldermen. He/she shall safely and
properly keep all the records and papers belonging to the City which
may be entrusted to his/her care; he/she shall be the general accountant
of the City; he/she is hereby empowered to administer official oaths
and oaths to persons certifying to demands or claims against the City.
C.
The duties of City Administrator/City Clerk shall merge all prior duties of City Clerk as set forth in Subsection B and Section 115.120 of the City's Municipal Code Book with additional duties as prescribed by the Board of Aldermen that comply with the professional standards governing City Administrators of 4th Class Cities in the County of St. Louis, State of Missouri.
D.
The term of office shall be fixed for two (2) years at a rate based
upon an annual salary as set by ordinance by the Board of Aldermen.
[R.O. 2009 §115.015; Ord. No. 481 §1, 4-9-1996; Ord. No. 925 §1, 8-27-2013]
There is hereby established the office of Assistant City Clerk
for the City of Pasadena Hills, Missouri. The Mayor, with consent
and approval of a majority of the members of the Board of Aldermen,
may appoint a qualified person to the office of Assistant City Clerk
to serve at the pleasure of the Mayor and Board of Aldermen. The Assistant
City Clerk shall perform the duties of the City Administrator/City
Clerk in the Administrator/Clerk's absence and perform such additional
duties as may be determined by the Mayor, Board of Aldermen or City
Administrator/City Clerk as the efficient service of the City may
require. Compensation for performing the duties of the office of Assistant
City Clerk shall be fixed by ordinance from time to time.
[R.O. 2009 115.020; Ord.
No. 467 §3, 6-27-1995; Ord. No. 864 §1, 4-13-2009; Ord.
No. 925 §1, 8-27-2013]
A.
The
City Administrator/City Clerk shall staff the City Hall offices during
the hours designated by the Mayor and Board of Aldermen from time
to time. Compensation for the City Administrator/City Clerk shall
be established by either:
[R.O. 2009 §115.030; Ord. No. 467 §4, 6-27-1995; Ord. No. 925 §1, 8-27-2013]
No person shall be eligible for the office of City Administrator/City
Clerk who, at the time of election by the Board, is in arrears for
any unpaid City taxes for forfeiture or defalcation in office.
[R.O. 2009 §115.040; Ord. No. 467 §5, 6-27-1995; Ord. No. 925 §1, 8-27-2013]
A.
The
City Administrator/City Clerk's duties shall include the following:
1.
To act as secretary of the meetings and hearings of the Board of Aldermen, including any special meetings that may be held; to faithfully and accurately keep a journal and minutes of the proceedings of the Board of Aldermen as provided in Section 110.090; to distribute an agenda and copies of the minutes of previous meetings to the Mayor, Board of Aldermen and all City Officials prior to the next regular meeting of the Board of Aldermen; to prepare and post all notices of meetings and hearings; and to maintain and respond to all correspondence directed to the City.
2.
To safely and properly keep all records and papers belonging to the
City that may be entrusted to the Administrator/Clerk's care; to be
the general accountant of the City and account to the City Treasurer
for all funds to the credit of the City which shall come into the
Administrator/Clerk's care and possession; to be the custodian of
all records of the City including, but not limited to, the minutes
of all meetings, ordinances, contracts, blueprints, cash journal,
paid vouchers and payroll records.
3.
To see that the offices of the City Hall are open and staffed during
the hours established by the Mayor and Board of Aldermen from time
to time and that matters presented to the said office by residents,
officials and members of the public are attended to efficiently.
4.
To administer oaths; to keep the City Seal and authenticate records
and documents as may be required.
5.
To cooperate with the City Treasurer in procuring a lawful and proper
assessment of property within the City for purposes of providing revenue
for the City; to procure from the Clerk of St. Louis County a certified
abstract from the County assessment books, as corrected by the County
Board of Equalization, of all property within the City made taxable
by law, which abstract shall by the Board of Aldermen be accepted,
taken and considered as the lawful and proper assessment on which
to levy and collect the taxes of the City.
6.
To be the "Violations Clerk" for the Violations Bureau for the Municipal
Court of the City and Deputy Clerk for the said court; to accept appearances,
waivers of trial, pleas of guilty and payment of fines and costs in
traffic offenses in accordance with the lawfully promulgated schedule
of fines; to keep a record of all pleas of guilty and waivers of trial,
payments of fines and court costs; and to forward to the Director
of Revenue all records of conviction in accordance with the laws of
the State of Missouri presently in effect and as may be amended from
time to time.
7.
To perform such other official duties as the Administrator/Clerk
may from time to time be requested and directed to perform by the
Municipal Judge, Mayor or Board of Aldermen.
[R.O. 2009 §115.050; Ord. No. 467 §6, 6-27-1995; Ord. No. 925 §1, 8-27-2013; Ord.
No. 965, 11-18-2020]
The offices of the City Hall shall be closed and the City Administrator/City
Clerk shall receive holiday pay at the regular rate of compensation
provided for the office on the following holidays: New Year's Day,
Dr. Martin Luther King Day, President's Day, Memorial Day, Independence
Day, Labor Day, Veterans Day, Thanksgiving Day, the Friday after Thanksgiving
Day and Christmas Day. If any listed holiday shall fall on a Saturday
or Sunday, it shall be celebrated and recognized on the preceding
Friday or following Monday, respectively.
[R.O. 2009 §115.060; Ord. No. 467 §7, 6-27-1995; Ord. No. 925 §§4
— 5, 8-27-2013]
A.
The City Administrator/City Clerk shall be entitled to five (5) days
of paid vacation to fully vest on January 1 of each calendar year
and shall be exhausted within such calendar year. Any vacation time
not used within the calendar year so designated will be waived and
thus not carried over in the next year. After one (1) year of service,
the City Administrator/City Clerk will be entitled to ten (10) days
of paid vacation. A pro-rata calculation will apply to vacation time
should the election of the City Administrator/City Clerk occur after
July 1 of any calendar year. In such case, vacation days shall be
divided in half (2.5 days).
B.
The City Administrator/City Clerk shall be entitled to five (5) days
of paid personal time off (P.T.O.) to fully vest on January 1 of each
calendar year and shall be exhausted within such calendar year. Any
P.T.O. time not used within the calendar year so designated will be
waived and thus not carried over in the next year. A pro-rata calculation
will apply to P.T.O. time should the election of the City Administrator/City
Clerk occur after July 1 of any calendar year. In such case, P.T.O.
days shall be divided in half (2.5 days).
[1]
Editor’s Note: Former Section 115.150, Sick Leave, as
adopted and amended by R.O. 2009 §115.070; Ord. No. 467 §8,
6-27-1995, was superseded by Ord. No. 925 §5, 8-27-2013.
[R.O. 2009 §115.080; Ord. No. 467 §9, 6-27-1995; Ord. No. 925 §1, 8-27-2013]
Within fifteen (15) days after election and before entering
upon the discharge of the above described duties of office, the City
Administrator/City Clerk shall give bond to the City in the sum of
ten thousand dollars ($10,000.00) conditioned upon the faithful performance
of said duties and that the said City Administrator/City Clerk will
pay over all monies belonging to the City, as provided by law, that
may come into the City Administrator/City Clerk's hands.
