[CC 1983 §21.500; Ord. No. 97-32, 11-6-1997]
The City Clerk position is a full-time position, under the supervision
of the City Administrator. The Board of Aldermen shall elect/appoint
a City Clerk in April of each year, who shall hold office for one
(1) year.
[CC 1983 §21.510; Ord. No. 97-32, 11-6-1997]
A.
To
perform this job successfully, an individual must be able to perform
each essential duty satisfactorily. The requirements listed below
are representative of the knowledge, skill and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
B.
The
City Clerk shall be at least twenty-one (21) years of age, a qualified
voter of the City, and shall reside in the City for at least one (1)
year prior to his/her election/appointment.
C.
The
City Clerk shall have graduated from a standard high school supplemented
by business or business school courses, clerical work involving contact
with the public, cash handling, supervisory experience, type a minimum
of forty (40) words per minute; and any equivalent combination of
training and experience.
[CC 1983 §21.520; Ord. No. 97-32, 11-6-1997]
A.
The
City Clerk maintains all official municipal records and provides staff
support to the City Administrator, Mayor and Board of Aldermen by
performing the following duties:
1.
Attends and keeps minutes of all meetings of the Board of Aldermen,
and the filing of Board minutes, records and other official documents.
2.
Signs, certifies, and sometimes prepares City ordinances, resolutions,
contracts, reports, bidding notices, and other documents and their
transmittal and filing. Is an authorized signature on all bank accounts.
3.
Prepares all certificates of election or appointments and records
the certificated, oaths, commissions of all City officers.
4.
Is the custodian of all books, records, papers and documents for
the City.
5.
Keeps the records of all licenses, permits and receipts in the name
of the City and the collection and accounting for funds therefor.
6.
Takes custody of the corporate seal and official documents, attaches
seal to bonds, deeds, contracts, notes, licenses, and other City documents
as required.
7.
The City Clerk is the Court Clerk for the Hollister Municipal Court
and keeps all the dockets of the Court.
10.
Maintains personnel files of employees as to probationary period,
insurance, promotion, grievance and discipline.
11.
Prepares all forms to the insurance company on workers' compensation
and loss claims against the City.
12.
Performs any other related duties and work as required.
[Ord. No. 97-32, 11-6-1997]
A.
Physical Demands.
1.
The physical demands described here are representative of those that
must be met by an employee to perform essential functions of this
job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
2.
While performing the duties of this job, the employee is regularly
required to talk or hear. The employee frequently is required to sit
and use hands to finger, handle or feel. The employee is occasionally
required to stand; walk; reach with hands and arms; stoop, kneel,
crouch, or crawl. The employee must occasionally lift and/or move
up to twenty-five (25) pounds. Specific vision abilities required
by this job include close vision, and color vision.
B.
Work Environment.
1.
The work environment characteristics described here are representative
of those an employee encounters while performing the essential functions
of this job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
2.
The noise level in the work environment is usually moderate.
[CC 1983 §21.530]
The salary of the City Clerk shall be such as from time to time
the Board of Aldermen shall fix by ordinance as a certain amount per
month, payable bi-weekly by warrant on the City Treasurer.
[CC 1983 §21.540]
A.
Upon temporary disability or inability of the City Clerk to perform her duties as set forth in this Code or other ordinances of the City due to illness, absence from the City or other cause, the Board of Aldermen shall, in the same manner as the City Clerk is elected as set forth in Section 110.150, proceed to elect a temporary City Clerk who shall have the same powers and duties as the regular City Clerk and shall hold office until the disability of the City Clerk is removed.
B.
Such
temporary City Clerk shall receive as compensation such salary as
the Board of Aldermen shall provide for at the time of the election
of such Officer.
