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Village of Victor, NY
Ontario County
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Table of Contents
Table of Contents
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[HISTORY: Adopted by the Board of Trustees of the Village of Victor 9-8-2014 by L.L. No. 3-2014. Amendments noted where applicable.]
The Village Board has determined that it is appropriate, from time to time, for streets and other public places in the Village to be temporarily closed and used as sites for charity walks/runs, festivals, concerts, neighborhood celebrations and other public events. Events of this kind serve to improve the quality of life of the residents of the Village, but can result in large numbers of people congregating within the confines of the temporarily closed streets or public places. Such events can create concerns for emergency service access, health, safety and welfare of the public and private property in the vicinity of the special event. Therefore, it is essential that policies and procedures be established governing these events.
As used in this chapter, the following terms shall have the meanings indicated:
PUBLIC PROPERTY
Property which is owned, operated, maintained, and/or controlled by the Village. Examples of public property include, but are not limited to, parking lots, plazas, streets, sidewalks and parks.
SPECIAL EVENT
A preplanned single event or series of events that, because of its nature, interest, location, promotion or any combination of similar influences, is expected, or later found, to draw a large number of people, sponsored by an individual or entity other than the Village, proposed to be held on public property or on private property but affecting public property or requiring Village support services. Examples include, but are not limited to, festivals, street fairs, street art shows, public celebrations, outdoor concerts, parades, road races and walk-a-thons.
SPONSOR
The individual, group of individuals, corporation or other entity responsible for organizing the special event.
SUPPORT SERVICES
Those individuals and/or agencies which can or must be provided by the Village to ensure that a special event is conducted in such a manner so as to protect the safety, health, property and general welfare of its citizens. Examples include fire protection, crowd management control and traffic management and control.
A. 
Permit. It shall be unlawful for any sponsor to conduct a special event without a permit.
B. 
Permit application.
(1) 
The sponsor must apply for the permit at least 60 days prior to the special event.
(2) 
Such application shall be made to the Village Clerk and include:
(a) 
The name, address and phone number of the individual or group requesting permission.
(b) 
The purpose of the group, if applicable.
(c) 
The person in charge of the group and his or her contact information.
(d) 
The date, time and location of the special event.
(e) 
The number and ages of expected participants and an estimate of the number of spectators.
(f) 
A plan showing how to address and provide or make provisions for crowd control, temporary bathroom facilities, garbage facilities, water and electricity, any noise complaints, and any other issue which may impact public health, welfare, safety, or convenience.
(g) 
The duration of the special event.
(h) 
The sponsor's insurance carrier and a copy of any applicable certificate of insurance.
(i) 
The support services which will be required from the Village.
(j) 
Fee schedules are available from the Village Clerk. Fees are to paid at time of application.
[Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. I)]
(3) 
Before final approval is given for the special event, the sponsor must sign a liability release for the Village, in a form acceptable to the Village.
C. 
Approval process.
(1) 
The Village Board of Trustees will review all special event applications and shall either approve or deny said applications.
(2) 
The DPW Director and Village Code Enforcement Officer will review the application documentation and offer comments as required by the Board.
(3) 
The Board may also solicit comments from the Fire Chief, Ontario County Sheriff's Department, or other such agencies.
D. 
Requirements.
(1) 
Permits and licenses. Approval to conduct a special event by this process does not relieve the sponsor or any participant, including but not limited to food stands, vendors, peddlers or exhibitors, from securing any other required permits or licenses or meeting any other applicable requirements.
(2) 
Insurance. All sponsors of special events must obtain a liability insurance policy in the minimum amount determined by the Board from time to time, with the Village named as additional insured. The insurance policy shall be subject to the review and approval of the Village Attorney.