City of Clairton, PA
Allegheny County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the City Council of the City of Clairton 7-24-1990 by Ord. No. 1469. Amendments noted where applicable.]
CHARTER REFERENCES
Administrative units —  See Art. IX.
Fire Bureau —  See Art. XIV.
Police —  See Art. XV.
GENERAL REFERENCES
City officials, departments, boards, commissions and policies — See listing of Part I chapters in Table of Contents.
All work of the City performed by paid employees shall be assigned to and under the jurisdiction of an administrative unit. The Home Rule Charter grants the City Council the authority to establish specific administrative units by ordinance to perform the functions and services provided by the City. Further, the Home Rule Charter authorizes the City Manager to administer all functions and services provided by the City, and thus all administrative units created in this chapter are under the authority and control of the City Manager. It is the declared purpose of this chapter to establish administrative units of the City of Clairton as authorized in Article IX of the Home Rule Charter.
Administrative units shall be created by the City Council by ordinance. All administrative units shall be under the control and direction of the City Manager. No administrative unit shall be created, abolished or combined with another administrative unit until the City Council has requested the recommendations of the City Manager, in writing, with regard thereto and has considered any such recommendation by the City Manager.
At the head of each administrative unit there shall be a director or department head, who shall be appointed and who may be removed by the City Manager. All department heads shall be appointed by the City Manager with the advice of the City Council and shall serve at the City Manager's pleasure. Department heads shall be chosen solely on the basis of executive, administrative and technical qualifications as are pertinent to the function, duties and operations of their respective departments and as are prescribed by law. Two or more departments may be headed by the same individual, and the City Manager may head one or more departments.
Department heads shall have supervision and control over their respective departments. The City Manager shall have the power to define and assign the duties and responsibilities within any department and may establish divisions therein and assign such divisions their work and functions. Department heads shall:
A. 
Direct personally and through subordinates the performance of all functions, duties and operations assigned to and required of the department and its subordinate units by law, the charter or ordinance and such other activities as may be required by the City Manager.
B. 
Develop and prescribe the internal organization of the department and its subordinate units, subject to the approval of the City Manager.
C. 
Assign duties and responsibilities to subordinate employees within the department and modify those assignments consistent with and in response to the changing needs of service, subject to the approval of the City Manager.
D. 
Develop and prescribe, in written form, an administrative manual for the department, subject to the approval of the City Manager.
E. 
Prepare and submit departmental budget requests in accordance with schedules, forms and policies as prescribed by the City Manager.
F. 
Prepare and submit reports prescribed by the City Manager.
G. 
Cooperate with and furnish to any department or unit of the City any information, service, labor, material and equipment that may be necessary to perform a municipal function.
H. 
Be aware of and coordinate the activities of the department with appropriate area-wide, regional and intergovernmental programs; keep the City Manager informed of the activities and policies of such programs as they affect the department or City; and make analyses and recommendations regarding such activities and policies when appropriate.
I. 
Administer and evaluate intergovernmental programs, contracts and agreements as these relate to departmental functions.
J. 
Develop and maintain internal administrative and budgetary controls, as well as productivity and performance standards, to assure maximum levels of quality and quantity of service within budgetary limitations.
K. 
Keep informed of developments in administrative policies, management techniques and technological advances and make recommendations to the City Manager concerning councilmanic or administrative regulations for the utilization of those policies, techniques and technologies deemed to be in the best interests of the department and the City.
L. 
Keep informed of all laws and ordinances and regulations relating to the functions of the department.
M. 
Serve as a member of any committee or provide staff services to any authority, board or commission to which the department head may be assigned by the City Manager.
N. 
Develop personnel planning and employee development policies for the department, including the planning and implementation of appropriate training and education programs.
O. 
Develop and recommend to the City Manager rate structures for those services for which user fees can feasibly be charged.
A. 
Function. The Department of Engineering shall be responsible for the development, design and construction of municipal projects, including streets, sewers, traffic control improvements, bridges and other public works projects.
B. 
Department head. The Department of Engineering shall be headed by a City Engineer, who shall be responsible to the City Manager for the performance of the function of the Department. The City Engineer shall be appointed by the City Manager with the advice and consent of the City Council and shall serve at the City Manager's pleasure.
C. 
Powers and duties. The City Engineer shall have charge of designing and/or coordinating the construction and maintenance of all City public works projects, and, to that end, the City Engineer shall have the authority and shall be required to:
(1) 
Provide engineering services to the City, including the preparation of designs, plans, specifications and estimates, as well as construction inspection services.
(2) 
Maintain Official Maps, deed records, plans and engineering records.
(3) 
Coordinate with consulting engineers, architects and surveyors hired by the City.
(4) 
Provide technical consulting services to the City Manager and City Council.
(5) 
Be responsible for all elements of traffic safety, including but not limited to the provision of traffic signals and other traffic control devices, streetlighting, street signs, pavement maintenance and parking regulations.
(6) 
Coordinate and liaison with public agencies and private companies on construction and maintenance projects being performed in the City.
(7) 
Develop a system of identifying public works projects which need to be constructed or maintained; prioritize the projects on the list by need and cost; and submit recommendations to the City Manager concerning a capital improvement program.
(8) 
Perform other assignments, research and study as directed by the City Manager.
A. 
Function. The Department of Finance shall be responsible for the administration of activities pertaining to the receipt, expenditure, accounting, investment, custody and control of municipal funds and assets, except to the extent that such activities are expressly charged by law, the charter or ordinance to any other City unit.
B. 
Department head. The Department of Finance shall be headed by a Director, who shall be responsible to the City Manager for the performance of the function of the Department. The Director shall be appointed by the City Manager with the advice and consent of the City Council and shall serve at the City Manager's pleasure.
C. 
Powers and duties. The Director of Finance shall have charge of the administration of the financial affairs of the City, and, to that end, the Director shall have authority and shall be required to:
(1) 
Compile the estimates of revenues and expenditures for the budget and generally provide assistance to the City Manager in the development of operating budgets, capital budgets, long-term fiscal programs, compensation programs and related budgetary and fiscal analyses.
(2) 
Supervise and be responsible for the disbursement of all moneys and have control over all expenditures and ensure that budget appropriations are not exceeded.
(3) 
Maintain a general accounting system for the City government and each of its offices and departments; keep books for and exercise budgetary control over each office and department; keep separate accounts for the items of appropriations, the amounts paid therefrom, the unpaid obligations against it and the unencumbered balance; and require reports of receipts and disbursements from each receiving and spending office or department of the City government, to be made at intervals as the Director may deem expedient.
[Amended 4-14-1992 by Ord. No. 1518]
(4) 
Maintain a system of classifying revenue and expenditure accounts that conforms, as nearly as local conditions will permit, to the uniform classifications as promulgated by the Commonwealth of Pennsylvania, the Government Finance Officers Association or some other nationally accepted classification.
(5) 
Submit to the City Manager a monthly statement of all receipts and disbursements, as well as a statement of fund balances for each existing fund in sufficient detail to show the exact financial condition of the City.
(6) 
Prepare and submit to the City Manager, as of the end of each fiscal year, a complete financial statement.
(7) 
Certify to the City Manager that all taxes, fees and other revenues of the City or for whose collection the City is responsible not collected by the Financial Officer have been properly collected, accounted for and deposited into the proper City accounts.
(8) 
Supervise and be responsible for all moneys receivable by the City from the commonwealth or federal government.
(9) 
Have custody of all investments and invested funds of the City or in possession of the City in a fiduciary capacity and have the safekeeping of all bonds and notes of the City and the receipt and delivery of municipal bonds and notes for transfer, registration or exchange.
(10) 
Review all proposed expenditures and certify to the City Manager that no payment is made or obligation incurred against any appropriation except in accordance with the designated budget appropriations and, further, certify that there is sufficient unencumbered balance in the appropriate budget appropriation to meet any proposed obligation when it becomes due or payable.
(11) 
Administer the purchasing system, supervising and being responsible for the purchase, storage and distribution of all supplies, materials, equipment and other articles used by any office or department of the City government.
(12) 
Supervise and be responsible for the operation and maintenance of the City's data processing system.
(13) 
Review departmental budget requests and monitor compliance with the adopted budget throughout the fiscal year, keeping the City Manager informed on the progress and developments of plans, policies and programs related to the budget.
(14) 
Perform other assignments related to the financial affairs of the City as directed by the City Manager.
A. 
Function. The Department of Fire shall be responsible for the protection of persons and property within the City against fire and for the enforcement of applicable laws, ordinances, codes and regulations.
B. 
Department head. The Department of Fire shall be headed by a Chief, who shall be responsible to the City Manager for the performance of the function of this Department. The Chief shall be appointed by the City Manager with the advice and consent of the City Council and shall serve at the City Manager's pleasure.
C. 
Powers and duties. The Fire Chief shall have charge of supervising and directing all functions and operations of the City Fire Department, and, to that end, the Chief shall have the authority and shall be required to:
(1) 
Prevent and extinguish fires by exercising supervisory control over subordinate officers to whom he or she issues orders and delegates assigned firefighting tasks.
(2) 
Plan, organize, assign and direct departmental operations with respect to equipment, apparatus, personnel and training.
(3) 
Enforce the fire prevention ordinances and regulations of the City, such as safety regulations for public assemblies, the handling and storage of combustible materials, the use of flammable liquids and explosives and all other laws relating to fires and fire hazards.
(4) 
Prepare and analyze records and reports related to fires and fire hazards to ensure efficient operations, to meet service demands and to comply with requests for information from the City Manager.
(5) 
Be responsible for the day-to-day operation and maintenance of the fire station, fire vehicles, equipment and apparatus.
(6) 
Respond to general and major fire alarms and personally direct the firefighting activities on the scene.
(7) 
Establish and maintain effective working relationships with other area Fire Departments and emergency medical service providers.
(8) 
Initiate and administer a fire prevention program for the City, including public education programs.
(9) 
Serve as a liaison between the City Manager and/or the Public Safety Director and the Volunteer Fire Department.
(10) 
Coordinate Volunteer Fire Department operations and activities.
(11) 
Serve in the capacity of Ordinance Officer, enforcing all ordinances of the City as directed by the City Manager and/or the Public Safety Director.
(12) 
Work with the Public Safety Director to prepare and monitor the Department budget.
(13) 
Perform other assignments, research and study as directed by City Manager.
A. 
Function. The Department of Public Safety shall be responsible for the protection of persons and property within the City, including the provision of police services, and for the enforcement of applicable laws, ordinances, codes and regulations.
[Amended 5-12-1992 by Ord. No. 1523]
B. 
Department head. The Department of Public Safety shall be headed by a Director, who shall be responsible to the City Manager for the performance of the function of the Department and shall serve as the Police Administrator in accordance with the provisions of Article XV of the Home Rule Charter. The Director shall be appointed by the City Manager with the advice and consent of the City Council and shall serve at the City Manager's pleasure.
[Amended 5-12-1992 by Ord. No. 1523]
C. 
Powers and duties. The Director of Public Safety shall have charge of directing and coordinating the delivery of public safety services within the City, and, to that end, the Director shall have the authority and shall be required to:
(1) 
Coordinate the provisions of public safety services, evaluate the quality of services being provided and recommend to the City Manager changes that will improve the effectiveness and efficiency of public safety services.
(2) 
Plan the integration of public safety services; identify duplications or underlaps of service; and assist service providers in coordinating the delivery of services with each other.
(3) 
Supervise parking operations and meter enforcement programs.
(4) 
Develop and conduct community relations and education programs.
(5) 
Serve as liaison with service providers, community groups, news media, school officials and the general public on matters relating to public safety.
(6) 
Maintain necessary records and files of activities; and prepare and monitor department budget.
(7) 
Supervise and coordinate the recruitment of citizen volunteers.
(8) 
Serve in the capacity of Emergency Management Coordinator for the City of Clairton.
(9) 
Develop and submit monthly reports outlining the progress and developments of Department programs, including statistical analyses of criminal activities taking place within the City.
(10) 
Perform other assignments, research and study as directed by the City Manager.
A. 
Function. The Department of Public Works shall be responsible for the operation and maintenance of those physical structures that are owned and maintained by the City to house governmental functions and to provide waste disposal, recreation, transportation and similar operations and services.
B. 
Department head. The Department of Public Works shall be headed by a Director, who shall be responsible to the City Manager for the performance of the function of the Department. The Director shall be appointed by the City Manager with the advice and consent of the City Council and shall serve at the City Manager's pleasure.
C. 
Powers and duties. The Director of Public Works shall have charge of supervising and directing the maintenance of the City public works operations, and, to that end, the Director shall have the authority and shall be required to:
(1) 
Supervise, direct, plan and coordinate all personnel within the Public Works Department, including the monitoring of work orders to make sure that all assigned tasks are being completed in a timely manner and that employees are following instructions and working safely.
(2) 
Be responsible for directing all public works operations, including such activities as street and storm drain maintenance, maintenance of City-owned buildings, snow removal, vehicle maintenance, collection and disposal of recyclables, sanitary sewer maintenance, parks and right-of-way maintenance and parking meter maintenance.
(3) 
Direct the preparation of the budget for the Department and make procedural and operational recommendations to the City Manager.
(4) 
Prepare reports, estimates and long-range public works plans.
(5) 
Plan and implement a curbside recyclables collection system, including the direction of activities such as equipment purchase, development of a recycling ordinance, public education, coordination with public agencies and nonprofit organizations, liaison with commercial and industrial entities to ensure compliance with the adopted recycling ordinance, enforcement, development of incentive programs and other related matters.
(6) 
Develop municipal service performance goals for various public works activities in order to ensure that services are efficient and effective and that citizen public works complaints are being answered.
(7) 
Promote the efficient delivery of public works services through intergovernmental cooperation efforts and the obtaining of grants.
(8) 
Complete public works maintenance activities as requested by the City Manager and/or the City Engineer.
(9) 
Supervise custodial services provided for municipal buildings.
(10) 
Perform other assignments, research and study as directed by the City Manager.