The Board may adopt and use various types of forms to perform
its official functions, copies of which may be obtained from the office
of the City Manager and from such other offices and officers that
the Board or the City Manager, from time to time, may choose to designate.
The City Manager may similarly adopt and use forms to carry out the
responsibilities assigned to the City Manager under these rules and
regulations to the same purpose and effect. To the extent possible,
the Board and the City Manager shall adopt for their use substantially
the same forms, which shall become the official forms of the Board
and the City and a part these rules and regulations.