[HISTORY: Adopted by the Village Board of
the Village of Cottage Grove 4-20-1987. Amendments noted where applicable.]
B.
AD HOC COMMITTEES
SPECIAL STATUTORY BOARDS AND COMMISSIONS
STANDING COMMITTEES, COMMISSIONS, AND BOARDS
Definitions of classifications. As used in this section,
the following terms shall have the meanings indicated:
Ad hoc committees are created for a special purpose and for
a limited duration of time. They may be created and their members
appointed by the President subject to confirmation of the Village
Board. When the ad hoc committee has fulfilled the charge given to
it by the President, the committee shall be disbanded.
Special statutory boards and commissions are those bodies
whose composition, duties and functions are specifically prescribed
by the Wisconsin Statutes.
Standing committees, commissions, and boards are those bodies
which are appointed by the Village President subject to confirmation
of the Village Board.
[Amended 3-7-2022 by Ord. No. 02-2022]
C.
Classifications of existing committees, commissions,
and boards. The existing committees, commissions, and boards of the
Council are classified as follows:
[Amended 3-19-2001 by Ord. No. 01-2001; 2-17-2003 by Ord. No.
01-2003; 11-17-2003 by Ord. No. 13-2003; 12-18-2006 by Ord. No.
18-2006; 2-26-2007 by Ord. No. 03-2007; 2-23-2009 by Ord. No.
01-2009; 8-17-2009 by Ord. No. 04-2009; 3-7-2022 by Ord. No. 02-2022]
(1)
Standing committees, commissions, and boards.
D.
Meetings: standing committees, commissions, and boards.
All standing committees, commissions, and boards shall meet on an
as-needed basis. Meetings shall be noticed by the Village Clerk in
accordance with Ch. 19, Wis. Stats. Special meetings may be called
by the Chair and any two committee, commission, or board members upon
written request therefor to the Village Clerk.
[Amended 3-7-2022 by Ord. No. 02-2022]
E.
Quorum. Every commission, committee, or board is deemed
to have a quorum present for the purpose of transacting business if
at least 51% of the voting members are present, unless this Code or
statutes require a different quorum, in which case such provisions
shall apply.
F.
Records and reports. Every commission, committee,
or board shall keep written summary of its proceedings and shall file
copies of same with the Village Clerk.
G.
Procedure. Every commission, committee or board shall
elect a Chairperson and Secretary.
[Amended 5-18-1998; 5-7-2001 by Ord. No. 04-2001]
H.
Appointments.
[Added 1-4-2016 by Ord.
No. 1A-2016]
(1)
Except as otherwise provided herein, the Village President shall
appoint trustee and citizen members for Village standing, special
or ad hoc Village board, committee or commission.
(2)
The Village President shall, subject to confirmation by the Village
Board, have the authority to appoint any Village Board member to serve
as an alternate member(s) of any standing, special or ad hoc board,
committee or commission when the regular appointee is not able to
attend.
(a)
In the event the position of Village President is vacant as
defined by the Wisconsin Statutes for a period of more than 30 days,
the Village Board may appoint a Trustee to serve as an alternate member
of any standing, special or ad hoc board, committee or commission,
when the regular appointee is not able to attend.
(3)
Any appointment pursuant to § 12-1H(1) or (2) shall be made by submitting a request in writing to have the nominee's name placed on an agenda for consideration at an upcoming Village Board meeting. The Board shall determine what background information, if any, shall be provided in support of the nomination.
I.
Filling vacancies.
[Added 1-4-2016 by Ord.
No. 1A-2016]
(1)
In the event the position of Village President is vacant as defined
by the Wisconsin Statutes for a period of more than 30 days, a Village
Trustee shall have the right to nominate any trustee or citizen for
a vacant position on a standing, special or ad hoc board, committee
or commission by submitting a request in writing to have the nominee's
name placed on an agenda for consideration at an upcoming Village
Board meeting.
(2)
In the event any citizen position on a standing, special or ad hoc
board, committee or commission remains vacant for a period exceeding
60 days, any Village Board member may nominate a citizen for the vacant
position by submitting a request in writing to have the nominee's
name placed on an agenda for consideration at an upcoming Village
Board meeting.
(3)
Any nomination made pursuant to § 12-1I(1) or (2) shall be made by submitting a request in writing to have the nominee's name placed on an agenda for consideration at an upcoming Village Board meeting. The Board shall determine what background information, if any, shall be provided in support of the nomination.
[Amended 6-3-1991; 6-21-1999; 2-7-2005 by Ord. No. 07-2004; 12-18-2006 by Ord. No. 18-2006; 12-17-2007 by Ord. No. 13-2007; 5-4-2009 by Ord. No. 05-2009]
A.
The
Committee shall be comprised of one Village Board member and four
citizen members. The Director of Parks and Recreation and the Village
Forester shall be the staff liaisons for this Committee. The Committee
may include up to two additional members who are current students
in Grade 9, 10, 11, or 12 in a public or private high school, or the
equivalent grade level in a home-based educational program.
[Amended 6-15-2009 by Ord. No. 09-2009; 6-4-2012 by Ord. No.
05-2012; 2-3-2014 by Ord. No. 01-2014; 1-3-2022 by Ord. No. 13-2021]
B.
Appointments.
(1)
The Village Board member of the Committee shall be appointed by the
Village President subject to confirmation by the Village Board. The
Board member shall serve for a one-year term commencing May 1 or until
his/her successor is appointed and confirmed by the Board. (The Trustee
shall be designated by the Village President to serve as Chairperson
of the Committee.)
(2)
Citizen and high school student members. The citizen and student
members of the Committee shall be appointed by the Village President
subject to confirmation by the Village Board.
[Amended 1-3-2022 by Ord. No. 13-2021]
(3)
The citizen members shall serve for two-year terms commencing May
1 or until their successors are appointed and confirmed by the Board.
The terms shall be staggered so not more than two such appointments
are made annually. Student members shall serve one-year terms commencing
May 1.
[Amended 1-3-2022 by Ord. No. 13-2021]
C.
Duties and responsibilities. The Committee shall have the following
duties and responsibilities, which are not all inclusive and shall
be advisory except as otherwise provided:
(1)
Parks.
(a)
To create and develop both a short- and long-term plan and budget
for the creation, development, and acceptance of parkland or purchase
of parkland, and/or the development of recreational trails. Said plan
should be reviewed on an annual basis to ensure that it continues
to meet the needs of the community.
(b)
To develop criteria by which the Committee, the Public Works,
Properties, and Sustainability Committee and the Village Board can
determine if parkland, recreational trails or passive parkland is
acceptable. These criteria shall be in a written form which shall
be provided to each developer, citizen or interested individual for
his or her use in proposing the development of, acceptance of or purchase
of parkland or recreational trails.
[Amended 3-7-2022 by Ord. No. 02-2022]
(c)
To maintain an inventory of the parks, their usage and to determine
if the needs of the neighborhood within which the park or recreational
trail is located are being met.
(d)
To create and develop a plan with an associated budget for maintaining
the existing park areas and recreational trails within the Village.
(e)
To create and develop a capital improvement plan/budget for
upgrading, replacing and adding to existing park/recreational facilities,
equipment and/or recreational trails within the Village.
(f)
To research and apply for and seek alternate funding sources
such as grants, donations and bequests.
(g)
To identify projects which will require fund-raising activities,
and upon identification, the Village Board shall create an Ad Hoc
Fund-Raising Committee. One member of the Committee shall serve on
this Committee, along with four citizen members as appointed by the
Village President and approved by the Village Board.
(2)
Forestry.
(a)
To serve in an advisory capacity to the Village Board relating
to trees and shrubs located within street rights-of-way, parks, cemeteries,
and other public places in the Village, and to trees and shrubs located
on private property that constitute a hazard, threat or nuisance as
described herein.
(b)
To prepare and maintain an inventory of trees located on public
lands within the Village.
(c)
To prepare and recommend to the Village Board a plan for the
planting, care and maintenance of trees in the Village, including
the number, species and location.
(d)
To identify, improve and promote desirable plant species.
(e)
To apply for county, state, federal and private grant moneys
for the preparation and implementation of the Village's trees and
natural area program upon approval by the Village Board.
(f)
To recommend such persons or firms who are qualified in urban
forestry to assist in the development of urban forestry and natural
area management for the Village.
(g)
To provide a forum for and encourage public comments on Village
tree and natural area plans and programs.
(h)
To annually conduct Arbor Day observance and ceremonies.
(i)
Inform and educate Village citizens about the care of natural
areas in their neighborhoods.
(j)
To maintain "Tree City USA" status.
(3)
Recreation.
(a)
To work with the Recreation Director to provide recreational
(educational and leisure) activities, both physical and/or cultural
in nature, to the Village and Town residents; to annually review that
these recreational, educational and leisure activities meet the needs
for all income and age groups of the community.
(b)
To work with other communities, organizations or service agencies
to provide the most cost-effective method of developing and maintaining
recreational programs or activities.
(c)
To develop a working relationship with other educational facilities,
schools and colleges to provide programs for the community.
(d)
To work with the Public Works, Properties, and Sustainability
Committee to develop and maintain areas for recreational programs.
[Amended 3-7-2022 by Ord. No. 02-2022]
[1]
Editor's Note: Former § 12-3, Public Relations Committee,
as amended 6-3-1996; 3-19-2001 by Ord. No. 01-2001; 2-17-2003 by Ord.
No. 01-2003; 11-17-2003 by Ord. No. 13-2003 and 12-5-2011 by Ord.
No. 09-2011, was repealed 3-7-2022 by Ord. No. 02-2022.
[Added 11-3-2014 by Ord. No. 09-2014[1]]
B.
Appointment
term of office.
(1)
Except as provided in Subsection B(3) of this section, members shall be appointed by the Village President for two-year terms, subject to confirmation by the Village Board and continue until his or her successor is appointed and confirmed.
(2)
The terms of the members shall be staggered so two of the Trustee
members and one of the citizen members are appointed during the year
the Village President is elected.
(3)
In order to implement this new § 12-4 and create the staggered terms provided for herein, initial appointments shall be made as follows: two Trustees and one citizen shall be appointed for the time period extending from their initial appointment, until they are reappointed or until his/her successor is appointed and confirmed in 2015; one Trustee and one citizen member shall be appointed for the time period extending from their initial appointment until they are reappointed and confirmed or until his or her successor are appointed and confirmed in 2016.
C.
Duties
and responsibilities:
(1)
The Committee shall be advisory to the Village Board.
(2)
Oversee the general operations and management of the Department.
(3)
When the Committee expressly determines it to be prudent or necessary,
prescribe, review and/or approve rules and regulations for the control
and management of the sworn and nonsworn personnel of the Department.
(4)
Contract and purchase all necessary apparatus and supplies for the
use of the Department expressly delegated to the Chief through a motion,
resolution or procurement policy specifically adopted by the Committee.
(5)
Audit all bills, claims and expenses of the Department except where
expressly delegated to the Chief through a motion, resolution or procurement
policy specifically adopted by the Committee.
(6)
Provide recommendations regarding general policies, plans and long-range
goals for the Police Department.
(7)
None of the functions and powers in this section shall be construed
to include powers for a Board of Police Commissioners in Wisconsin
Statutes 62.13(3), (4)(a), (5), (7) including but not limited to hiring,
firing, disciplining or promotion of personnel, nor shall the Committee
conduct any hearing or other quasi-judicial proceeding.
[1]
Editor's Note: This ordinance also repealed former §
12-4, Joint Village/Town Law Enforcement Committee, effective 12-31-2014.
[Added 4-20-1987 by Charter Ordinance]
A.
Composition. The Commission shall consist of the Village
President, one Village Board member and five citizen members, all
of whom may vote. The Village Engineer and Building Inspector shall
be ex officio nonvoting members of the Commission.
B.
Appointment; term of office.
[Amended 10-2-1995 by Charter Ordinance; 3-19-2001 by Ord. No.
01-2001]
(1)
Village Board member. The Village Board member shall
be appointed by the Village President subject to confirmation of the
Village Board for a three-year term. The term of office shall commence
on May 1 or until his/her successor is appointed and confirmed by
the Board.
(2)
Citizen members. The five citizen members shall be
appointed by the Village President subject to confirmation by the
Village Board during April for a three-year term beginning May 1 or
until their successors are appointed and confirmed by the Board. Two
of the citizen members shall be appointed on May 1 during the year
the Village President is elected while the remaining two members shall
be appointed the following year.
C.
Powers. The Commission shall be responsible for planning
and environmental matters and shall have the powers and perform the
functions enumerated in ss. 61.35 and 62.23, Wis. Stats., and as prescribed
by the Village Board.
D.
Comprehensive Master Plan. Subject to the approval
of the Village Board, the Commission shall make and adopt a Comprehensive
Master Plan for the physical development of the Village, including
any areas outside of its boundaries which, in the Commission's judgment,
bear relation to the development of the Village. The Commission shall
keep such Comprehensive Master Plan current as required by the Code
and the Comprehensive Master Plan.
[Amended 3-19-2001 by Ord. No. 01-2001]
A.
Composition. The Commission shall consist of five
members. One member shall be appointed from each of the participating
municipalities and shall be an elected official. One member shall
be a medical doctor, referred to as the "Service Medical Director,"
to provide medical direction to the Commission and the Service. The
Service Medical Director shall be selected by agreement of the municipalities
and approved by the Dane County Medical Advisory Committee.
[Amended 5-19-2003 by Ord. No. 07-2003]
B.
Appointment; term of office.
[Amended 5-19-2003 by Ord. No. 07-2003; 7-16-2007 by Ord. No. 10-2007]
(1)
The member shall be appointed by the Village President
subject to confirmation by the Village Board. The member shall serve
for a two-year term commencing on May 1 or until his/her successor
is appointed and confirmed by the Village Board.
C.
Duties and responsibilities.
(1)
The Emergency Medical Service District Commission
has been created to manage and supervise the District.
(2)
The Emergency Medical Service District Commission
shall be bound by the agreement between the Villages of Cottage Grove
and Deerfield and the Towns of Cottage Grove and Deerfield executed
in July of 2002, which may be amended as provided for within the agreement.
[Amended 3-19-2001 by Ord. No. 01-2001; 5-19-2003 by Ord. No. 07-2003]
(3)
The Village representatives shall regularly advise
and consult the Village Board and receive input and direction from
the Village Board on Commission matters affecting the Village.
A.
Creation and membership.
(1)
A Zoning Board of Appeals is hereby established.
(2)
The Zoning Board of Appeals shall consist of five
members appointed by the Village President, subject to confirmation
by the Village Board for three years, except that of those first appointed,
one shall serve for one year, two shall serve for two years, and two
for three years. Vacancies shall be filled for the unexpired term
of members whose terms become vacant. The Village President may appoint
one or two alternate members for terms of three years, who shall act
with full power, only when a member of the Board refuses to vote because
of interest or is absent. The members shall serve without compensation
and shall be removable by the Village President for cause upon written
charges and after public hearing.
B.
Duties and responsibilities. The Zoning Board of Appeals
shall have the powers and duties as set forth in this section and
s. 62.23(7)(e), Wis. Stats.
C.
Appeals
made to the Board of Appeals shall be made not more than 30 days after
the decision of the administrative officer that is being appealed.
[Added 10-18-2021 by Ord. No. 12-2021]
[Added 4-18-1994; amended 3-18-1996; 3-19-2001 by Ord. No. 01-2001; 6-4-2012 by Ord. No.
03-2012; 3-7-2022 by Ord. No. 02-2022]
A.
Composition.
The Budget Review Committee shall consist of the Village President,
two Trustee members and two citizen members. All members of the Budget
Review Committee may vote.
B.
Appointment; term of office.
(1)
The Trustee members of the Budget Review Committee shall be appointed
by the Village President, subject to confirmation by the Village Board.
The Trustees' terms shall be for two years and shall be staggered
so that not more than one appointment is made annually.
(2)
The citizen members of the Budget Review Committee shall be appointed
by the Village President, subject to confirmation by the Village Board.
The citizen members' terms shall be for two years and shall be staggered
so that not more than one appointment is made annually.
(3)
The terms of office for all members of the Budget Review Committee
shall commence upon appointment and confirmation. The terms for Trustees
shall end as provided by law; terms for citizen members shall end
when a successor is appointed and confirmed.
C.
Functions and powers. The Budget Review Committee shall have the
following duties and responsibilities:
[Added 5-20-1996; amended 3-19-2001 by Ord. No. 01-2001; 5-5-2003 by Ord. No. 5-2003; 2-7-2005 by Ord. No. 06-2004]
A.
Composition. The Committee shall consist of seven
members, and include at least one Trustee and four citizens, with
one citizen member being an appointed member of the Parks, Recreation,
and Forestry Committee. The Village Director of Public Works and the
Parks, Recreation, and Forestry Director shall be ex officio nonvoting
members of the Committee.
[Amended 3-7-2022 by Ord. No. 02-2022[1]]
B.
Appointments.
(1)
The Trustee shall be appointed by the Village President,
subject to confirmation by the Village Board. The Trustee shall serve
for a one-year term commencing May 1 of each year or until his or
her successor is appointed and confirmed by the Village Board. (The
Trustee shall be designated by the Village President to serve as Chairperson
of the Committee.)
(2)
Citizen members. The citizen members of the Committee
shall be appointed by the Village President, subject to confirmation
by the Village Board. The terms of the citizen members shall be two-year
terms. The appointments shall commence on May 1 of the year of appointment,
and the members shall serve until their successors are appointed and
confirmed by the Village Board.
C.
Powers and duties. The Public Works, Properties, and
Sustainability Committee is created for the purpose of reviewing and
making recommendations to the Village Board on all public works, public
facilities, parkland, park facilities, recreational trail and related
facilities.
[Amended 5-4-2009 by Ord. No. 06-2009; 3-7-2022 by Ord. No. 02-2022]
(1)
Public works:
(a)
Responsible for the five-year capital projects
plan for infrastructure located within the Village.
(b)
Construction and maintenance of streets, alleys,
sidewalks, gutters, storm sewers, stormwater drainage, and other public
projects.
(c)
Review and recommend to the Village Plan Commission
updates, additions and deletions to the Comprehensive Plan - Transportation
Plan.
(d)
Review and recommend to the Village Board all
budgetary, revenue and expenditure proposals relating to public works
projects.
(e)
Maintenance of public facilities and properties
owned by the Village.
(f)
Recycling and garbage collection.
(g)
Collection of leaves and brush.
(h)
Maintenance of public facilities owned by the
Village.
(i)
To promote and protect the public health, safety
and welfare by monitoring and developing a program for management
and maintenance of environmental corridors to include greenways, detention
basins, wetlands, plant communities in public-owned natural areas
or dedicated property areas within Village boundaries
(j)
Any other duties or responsibilities as directed
by the Village Board.
(2)
Parks and recreational trails:
(a)
Maintenance of public parks, recreational trails
and facilities located within the parks.
(b)
Review criteria and recommendations provided
by the Parks and Recreation Committee in the determination of parkland
dedication to the Village; approval by Village Board.
(c)
Assist in the preparation of the short-term
and long-term capital plans for the parks system located within the
Village.
(d)
Assist in the preparation of the short-term
and long-term capital plans for the recreational trail system located
within and adjoining the Village.
(e)
Review and recommend to the Village Plan Commission
updates, additions or deletions to the Comprehensive Plan - Transportation
Plan - Recreational Trails.
(f)
Any other duty or responsibility in relation
to the parks and recreational trail system assigned by the Village
Board.
[Added 11-3-1997; amended 7-21-2003 by Ord. No. 09-2003; 6-7-2004 by Ord. No. 03-2004]
A.
Composition. The Board shall consist of two Trustee
members and three citizen members. All members of the Board of Review
shall be voting members. The Clerk shall serve as an ex officio member,
and any of the Village Board members may serve as an alternate.
B.
Appointment; term of office.
(1)
Village Board members. The Village Board members designated
by the Village President shall serve a one-year term commencing May
1. The appointments of the Village Board members shall be subject
to confirmation by the Village Board.
(2)
Alternates. All members of the Village Board who have
not been designated members of the Board of Review shall serve as
alternates who shall act, with full power, only when the designated
members of the Board of Review refuse to vote because of conflict
of interest or when a member is absent.
(3)
Citizen members. The citizen members shall be appointed
by the Village President subject to confirmation by the Village Board.
The citizen members shall serve for two-year terms commencing on May
1 or until their successors are appointed and confirmed by the Village
Board.
(4)
Compensation, as provided for in s. 70.47, Wis. Stats.,
shall be $50 per meeting for all citizen members of the Board of Review.
C.
Functions and powers.
(1)
Meetings. The Board of Review shall meet annually
as provided by law. The Board of Review, through its Clerk, shall
establish its meeting hours pursuant to s. 70.47(3)(b), Wis. Stats.
The Board of Review shall annually select a member to serve as Chairperson.
A majority shall constitute a quorum, and a majority vote of a quorum
shall be required to raise or lower the Assessor's valuation of any
property. Two members may hold an evidentiary hearing, but no member
may vote or constitute part of a quorum for purposes of determining
an assessment unless the member attended the hearing of evidence,
or received a transcript or a mechanical recording of the hearing
not less than five days prior to the meeting and read such transcript
or listened to such recording, or received a copy of a summary of
the hearing and all exceptions thereto not less than five days prior
to the meeting at which the determination is made.
(2)
Duties. The Board of Review shall have the functions
and duties prescribed by the Wisconsin Statutes, particularly s. 70.47
thereof.
(3)
Whenever
the Assessor, in the performance of the Assessor's duties, requests
or obtains income and expense information that is provided to the
Assessor, it shall be held by the Assessor on a confidential basis,
except, however, that the information may be revealed to and used
by persons in the discharging of duties imposed by law, in the discharge
of duties imposed by office (including, but not limited to, use by
the Assessor in performance of official duties of the Assessor's office
and use by the Board of Review in performance if its official duties),
or pursuant to order of a court. Income and expense information provided
to the Assessor under s. 70.47(7)(af), Wis. Stats., unless a court
determines that it is inaccurate, is, per s. 70.47(7)(af), Wis. Stats.,
not subject to the right of inspection and copying under s. 19.35(1),
Wis. Stats.
[Added 5-15-2017 by Ord.
No. 02-2017]
D.
Clerk. The Village Clerk shall serve as Clerk of the
Board of Review. The Clerk shall keep an accurate record of all Board
of Review proceedings.
[Added 9-20-2021 by Ord. No. 11-2021]
A.
Board committed.
The Village has created a board known as the "Village of Cottage Grove
Community Library Board," pursuant to Wis. Stats., § 43.54. The
purpose of this board is to govern and administer the Village of Cottage
Grove public library.
B.
Composition
and appointment.
(1)
Number
of members. The Library Board shall initially consist of seven members.
Up to five additional members may be appointed by the county pursuant
to Wis. Stats., § 43.60(3), as applicable.
(2)
Organization.
The Village of Cottage Grove Community Library Board is organized
pursuant to Wis. Stats., § 43.54. The members shall serve without
compensation.
(3)
Selection
and composition. The Village President shall appoint as one of the
members of the Library Board the Monona Grove School District Administrator
(or their designee). The remaining six members of the Library Board
shall be appointed by the Village President, subject to confirmation
by the Village Board of Trustees. Not more than one member of the
Library Board shall also be a member of the Village of Cottage Grove
Board of Trustees. Members of the Library Board other than the Monona
Grove School District Administrator shall be residents of the Village,
except that not more than two members may be residents of the Town
of Cottage Grove. All members of the Library Board may vote on matters
before the Library Board.
(4)
Term
of office. Upon first appointment, the members shall be divided into
three groups, one group of three members and two groups of two members,
to serve for two-, three- and four-year terms, respectively. Thereafter,
each regular appointment shall be for a term of three years. Vacancies
shall be filled for unexpired terms in the same manner as regular
appointments are made. The Superintendent of the Monona Grove School
District or their designee shall serve an indefinite term until such
representative's successor is appointed and qualified.
C.
Officers.
The Library Board shall annually choose from its members a president
and such other officers as it deems necessary. As soon as practicable
after the first appointments, at a date and place fixed by the Village
President, and annually thereafter, within 60 days after the time
designated in this section for the beginning of terms, the members
of the Library Board shall organize by election from among their number
a president and such other offices that they deem necessary to prescribe
and adopt rules and regulations, including bylaws, for the operation
of the library.
D.
Meetings.
Regular meetings of the Library Board shall be held at least monthly
if practicable. A majority of the membership of the Library Board
shall constitute a quorum. All meetings of the Library Board shall
be held in compliance with the statutory provisions of the Wisconsin
Open Meetings Law. No vacancy in the membership of the Library Board
shall impair the right of a quorum to exercise powers and perform
the functions of the Library Board.
E.
Powers
and duties. The Library Board shall have all the powers and duties
set forth in Wis. Stats., Ch. 43, including, but not limited to, Wis.
Stats., § 43.58.
[Added 8-2-1999]
A.
Composition.
(1)
The Committee shall consist of three Village Board
members and three Town Board members appointed for terms to be determined
by their respective Boards commencing May 1 or until his/her successor
is appointed and confirmed by the respective Town/Village Boards.
(2)
The Chairperson of the Committee shall alternate from
year to year between the two municipalities with the Town serving
even years and the Village serving odd years, with a year running
from May 1 to April 30.
(3)
A Vice Chairperson from the municipality not serving
as Chairperson shall be chosen by his/her Board and shall act as the
Chairperson when the Chairperson is not able to serve.
B.
Appointments. The Village Board members shall be appointed
by the Village President subject to confirmation of the Village Board
for a two-year term commencing May 1 or until his/her successor is
appointed and confirmed by the Board. The terms shall be staggered
so not more than two such appointments are made annually.
C.
Duties and responsibilities.
(1)
The Joint Fire Protection Committee shall be the management
agency which shall oversee the Cottage Grove Fire District.
(2)
The Joint Fire Protection Committee shall be bound
by the agreement originally signed by the Village on April 21, 1997,
and the Town on May 2, 1997, and as may be subsequently amended by
majority vote of both the Village and Town Boards.
(3)
The Joint Fire Protection Committee shall adopt procedural
rules and regulations for both the Committee and the Fire District
subject to the approval of the Village and Town Boards.
(4)
The Village representatives shall regularly advise
and consult with the Village Board and receive input and direction
from the Village Board on Committee matters affecting the Village.
[Added 7-19-2004 by Ord. No. 08-2004; amended 2-26-2007 by Ord. No. 03-2007; amended 2-23-2009 by Ord. No.
01-2009]
A.
Composition and appointments. The Board shall consist
of not fewer than three but no more than five members appointed by
the Village President, subject to confirmation by the Village Board,
for five years, except that of those first appointed, one shall serve
for one year, one shall serve for two years, one for three years,
one for four years and one for five years. One of the five members
shall be an attorney at law. Vacancies shall be filled for the unexpired
term of members whose terms become vacant.
B.
The membership of the Ethics Commission shall be limited
to Village residents, and its members shall not concurrently serve
in a Village elected position or as a full-time or part-time employee
of the Village. The membership shall not serve on any other Village
Board, commission or committee during their tenure on the Ethics Commission.
No member of the Ethics Commission may be a candidate for a Village
elected position. Upon filing nomination papers for a Village elected
position, a member will be considered to have resigned from the Commission.
C.
The members of the Ethics Commission shall be appointed
by the Village President and confirmed by majority vote of the Village
Board. Terms of office of the members shall be three years, except
that when the initial Commission appointments are made, one member
shall be appointed for one year, two members shall be appointed for
two years, and two members shall be appointed for three years.
D.
The Ethics Commission shall elect its own Chairperson
and Secretary and shall develop written rules of procedure, which
shall be submitted to the Village Board for approval, as necessary.
E.
Members of the Ethics Commission may be removed for
cause from the Commission by the Village Board, before the end of
their term. Removal for cause shall require a two-thirds vote of the
Village Board.
F.
The Village Attorney shall furnish the Commission
with whatever legal assistance that is necessary in carrying out its
functions. In the event that the Village Attorney would not be able
to provide assistance to the Commission due to a professional conflict,
the Commission may seek outside legal assistance after consultation
with the Village Board.
G.
The Ethics Commission may make recommendations with
respect to amendments to the Village Code of Ethics Ordinance.[1] The Commission shall also be responsible for coordinating
continuing educational opportunities for Village employees and officials
regarding federal, state and Village ethics rules.
[1]
Editor's Note: Former § 12-15, Library Board, added
10-18-2004 by Ord. No. 09-2004, was repealed 5-18-2009 by Res. No.
2009-13.
[Added 11-3-2014 by Ord. No. 11-2014]
B.
Appointment term of office.
(1)
The members shall be appointed by the Village President subject to
confirmation by the Village Board.
(2)
The Commissioners shall be appointed for five-year terms except for
those first appointed, one shall be for a one-year term, one shall
be for a two-year term, one shall be for a three-year term, one shall
be for a four-year term, one shall be for a five-year term.
(3)
No appointment shall be made which will result in more than three
members of the Commission belonging to the same political party.
C.
Duties and responsibilities.
(1)
The Board of Police Commissioners shall have the statutory powers,
duties and responsibilities set forth in Wisconsin Statutes 62.13,
however, shall not have the optional powers set forth in Wisconsin
Statutes 62.13(6).
(2)
The Board of Police Commissioners shall not have the authority to
hire, terminate or discipline nonsworn personnel.
[1]
Editor's Note: Former § 12-16, Parks Steering Committee,
added 1-21-2008 by Ord. No. 01-2008, was repealed 7-18-2011 by Ord.
No. 07-2011.
[1]
Editor’s Note: Former § 12-17, Economic Development
Committee, added 8-17-2009 by Ord. No. 04-2009, was repealed 8-31-2015
by Ord. No. 04-2015.
[1]
Editor's Note: Former § 12-18, Ordinance Review
Committee, added 8-17-2009 by Ord. No. 10-2009, as amended 7-18-2011
by Ord. No. 08-2011, was repealed 3-7-2022 by Ord. No. 02-2022.
[Added 6-2-2004 by Ord. No. 04-2014; amended 5-18-2015 by Ord. No. 02-2015]
A.
Findings. The Village Board hereby finds, determines and declares
that the undertaking of programs and projects for blight elimination
and prevention, slum clearance and prevention, urban renewal and redevelopment,
and community development and redevelopment (collectively, "qualified
redevelopment projects") will encourage well-planned, integrated,
stable, safe and healthful neighborhoods, the provisions of healthful
homes, a decent living environment, adequate places of employment
for the people of the Village and an increase in the general property
tax base of the Village.
B.
Declaration of need. The Village Board hereby finds, determines and
declares that there exists within the Village a need for qualified
redevelopment projects, and that creation of a CDA in the Village
will serve the public interest.
C.
Creation of the Community Development Authority.
(1)
Pursuant to ss. 66.1339 and 66.1335 of the Wisconsin Statutes, the
Village Board hereby creates a CDA in the Village, which authority
shall be known as the "Community Development Authority of the Village
of Cottage Grove, Wisconsin." Said authority (the Authority) shall
be a separate body politic for the purpose of carrying out qualified
redevelopment projects, and shall have all powers, duties and functions
of community development authorities contained in s. 66.1335 of the
Wisconsin Statutes, as amended from time to time. The Authority shall
also act as the agent of the Village in planning and carrying out
community development programs and activities approved by the Village
Board and the Village President under the Federal Housing and Community
Development Act of 1974. The Authority is not, however, authorized
to act as agent of the Village to perform the acts which may otherwise
be performed by the Plan Commission pursuant to ss. 66.1301 through
66.1329, Wis. Stats.
(2)
The Authority is only authorized to undertake projects relating to
blight elimination, slum clearance, urban renewal and redevelopment
programs proceeding under ss. 66.1301 to 66.1329, 66.1331, 66.1333,
66.1337 or 66.1105 Wis. Stats.
(3)
The Authority shall have no funding authority except as provided
in the annual budget or monies received from borrowings or bond issuances
by the Authority. Whenever the Authority desires to undertake a project,
outside of the annual plan, it shall submit a written proposal to
the Board of Trustees for allocation of funds to investigate the proposal
and implement only such proposals as are approved by the Board of
Trustees.
(4)
The Village Administrator shall serve as the Executive Director of
the Authority.
(5)
The Executive Director shall identify and estimate the need of the
Authority to engage expertise to assist the Authority or Village staff,
the Plan Commission and the Board of Trustees in reviewing an application
submitted or proposed to the Authority. The Executive Director shall
inform the applicant of the requirement and the expectation that the
applicant will pay for all or part of costs incurred by the Authority
or the Village in considering, evaluating or pursuing a project proposed
by an applicant. The amounts that the applicant will be required to
pay by advance deposit and/or by reimbursement prior to taking up
of the proposal by the Authority or the Village or their staff or
consultants shall be confirmed by the Executive Director, subject
to review by the commissioners of the Authority at the request of
an applicant. These amounts shall be due and payable by the applicant
to the Authority or Village within the timetable established by the
Executive Director.
D.
Certification; appointment and terms of Commissioners. The Village
Board hereby authorizes and directs the Village Clerk, immediately
upon adoption of this chapter, to certify a copy of this chapter,
and transmit such copy to the Village President. The Village Board
hereby authorizes and directs the Village President, upon receipt
of this chapter, to recommend appointment of seven resident persons
as commissioners of the Authority having the qualifications required
under s. 66.1335, Wis. Stats., which appointments shall be subject
to approval by a 2/3 majority vote of the Village Board. Two of said
commissioners shall be members of the Village Board and shall serve
on the Authority during their respective terms of office as Village
Board members. The initial appointments of the five non-Village Board
commissioners shall be for the following terms: two commissioners
for one year, and one commissioner each for terms of two, three and
four years. Thereafter, the terms of the non-Village Board commissioners
shall be four years and until their successors are appointed and qualified.
Any vacancies shall be filled for the unexpired term.
E.
Administrative matters.
(1)
Annual meeting. The Authority shall meet each year during the month
of May for the purposes of organization, election of officers and
the consideration of any other business that may properly be brought
before the Authority.
(2)
Agendas. The Executive Director of the Authority or designee, in
coordination with the Chairperson, shall prepare the agenda for all
meetings of the Authority, together with such supporting date as may
be required.
(3)
Meetings.
(a)
All meetings of the Authority shall be held in compliance with
the statutory provisions of the Wisconsin Open Meetings Law.
(b)
A majority of Commissioners shall constitute a quorum of the
Authority for the purpose of conducting its business and exercising
its powers and for all other purposes.
[Amended 9-19-2022 by Ord. No. 06-2022]
(c)
No vacancy in the membership of the Authority shall impair the
right of a quorum to exercise powers and perform the functions of
the Authority.
(d)
The Chairperson shall conduct the meeting in accordance with
the parliamentary rules contained in Robert's Rules of Order, newly
revised unless otherwise provided by statute or by these rules.
F.
Budget and fee schedules. The Authority shall propose an annual work
plan and budget to the Village Board with associated professional
services fee schedules for review and approval. Any approved budget
and fee schedule may be amended from time to time at the sole discretion
of the Village Board in accordance with s. 65.90(5)(a), Wis. Stats.
G.
Power and duty of Board of Trustees. At any time, the Board of Trustees
may amend this chapter so as to alter or abolish the duties, authority
or existence of the Community Development Authority; provided, however,
that the Board of Trustees first make legally sufficient alternatives
available for the satisfaction of any contractual obligations previously
informed by the Community Development Authority.
[Added 3-18-2019 by Ord.
No. 02-2019]
A.
Creation and purpose. The Village hereby creates the Village of Cottage
Grove Tourism Commission (hereafter "the Commission") pursuant to
Wis. Stats. s. 66.0615(1m)(b) and (c), as may be amended from time
to time, for the purpose of administering the Village's room tax revenues.
B.
Composition. The Commission shall consist of five members, to be
appointed by the Village President and confirmed by a majority vote
of the Village Board of Trustees. The Commission shall be comprised
of two Trustees, one representative of the Wisconsin hotel/motel industry,
and two at-large members. Commissioners shall serve a one-year term
and may be reappointed. Any vacancies shall be filled for the remainder
of the term in the same manner as the initial appointments.
C.
Officers. Commissioners shall be appointed as soon as practicable
after the April election, and shall meet thereafter. At the first
meeting after appointments are made, the Commission shall elect a
Chairperson, Vice-Chairperson, and Secretary.
D.
Meetings. The Commission shall establish a regular monthly meeting
time. The Chairperson shall determine the need for a meeting in any
given month based on the workflow and duties of the Commission.
E.
Powers and duties. The Commission shall exercise the powers and perform
the duties granted in Wis. Stats. s. 66.0615. Such powers and duties
may include, but are not limited to, the following:
(1)
Receiving not less than 70% of the room tax collected by the Village per § 16-9 of the Village Code, and authorizing the expenditure of those funds for the purpose of "tourism promotion" and "tourism development" as those terms are defined by Wis. Stats. s. 66.0615(1)(fm).
(2)
Reporting any inaccuracies or delinquencies of room taxes to the
Village Board.
(3)
Contracting with a "tourism entity" as that term is defined by Wis.
Stats. s. 66.0615(1)(f), with preference given to a local entity such
as the Cottage Grove Chamber of Commerce.
(4)
Providing an annual report to the Village Board documenting the purposes
for which the room tax was spent.
