City of El Paso, IL
Woodford County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the City Council of the City of El Paso as Ch. 2.08 of the 1979 Code. Amendments noted where applicable.]
GENERAL REFERENCES
Ethics — See Ch. 31.
The City Council shall consist of the Mayor and six Aldermen who shall be elected and serve for a four-year term as is provided by statute. The Council shall be the legislative department of the City government, and it shall perform such duties and have such powers as may be delegated to it by statute.
[Amended 1991 by Ord. No. 643; 2-6-2017 by Ord. No. 994]
The members of the City Council shall take the oath or affirmation of office prescribed by statute, and they shall receive compensation as set from time to time by ordinance.
[Amended 1978 by Ord. No. 507; 12-6-2010 by Ord. No. 909; 11-4-2019 by Ord. No. 1025]
A. 
Regular meetings. The regular meetings of the City Council shall be held at the City Hall on the first and third Mondays of each month at 7:30 p.m., except when the first or third Monday shall be on a public holiday. Public notice of the schedule of regular meetings shall be given by the City Clerk in the manner required by law.
B. 
Meetings defined, attendance by electronic means. The term "meeting" as used in this Code in reference to meetings of the City Council or any committee or subcommittee of the City Council, or any board or commission of the City established pursuant to state law or by action of the City Council or the Mayor (collectively and individually "public body"), shall have the same meaning as in the Illinois Open Meetings Act, 5 ILCS 120/1 et seq., as amended from time to time. Members of any public body of the City may attend meetings of the public body by electronic means in accordance with applicable state law and rules adopted by the City Council and maintained by the Clerk.
C. 
Electronic attendance at meetings rules.
(1) 
Rules statement. It is the decision of the City that any member of the City Council, or any committee, subcommittee, board or commission created by the City Council or the Mayor (collectively and individually "public body"), may attend any open or closed meeting of the public body via electronic means (such as by telephone, video or Internet connection), provided that such attendance is in compliance with these rules and any applicable laws.
(2) 
Prerequisites. A member may attend a meeting electronically if the member meets the following conditions:
(a) 
The member should notify the City Clerk at least 24 hours before the meeting, unless impractical, so that necessary communications equipment can be arranged. Inability to make the necessary technical arrangements will result in denial of a request for remote attendance.
(b) 
The member must assert one of the following three reasons why he or she is unable to physically attend the meeting:
[1] 
The member cannot attend because of personal illness or disability; or
[2] 
The member cannot attend because of employment purposes or the business of the City; or
[3] 
The member cannot attend because of a family or other emergency.
D. 
Authorization to participate.
(1) 
The City Clerk, after receiving the electronic attendance request, shall inform the presiding officer of the public body of the request for electronic attendance.
(2) 
Quorum; motion.
(a) 
After establishing that there is a quorum physically present at a meeting where a member desires to attend electronically, the presiding officer shall state that:
[1] 
A notice was received from a member in accordance with these rules; and
[2] 
The member will be deemed authorized to attend the meeting electronically unless a motion objecting to the member's electronic attendance is made, seconded, and approved by 2/3 of the members of the public body physically present at the meeting.
(b) 
If no such motion is made and seconded or if any such motion fails to achieve the required vote by the members of the public body physically present at the meeting, then the request by the member to attend the meeting electronically shall be deemed approved by the public body, and the presiding officer shall declare the requesting member present. After such declaration by the presiding officer, the question of a member's electronic attendance may not be reconsidered.
E. 
Adequate equipment required. The member participating electronically and other members of the public body must be able to communicate effectively, and members of the audience must be able to hear all communications at the meeting site. Before allowing electronic attendance at any meeting, the City shall provide equipment adequate to accomplish this objective at the meeting site.
F. 
Minutes. Any member attending electronically shall be considered an off-site attendee and counted as present electronically for that meeting if the member is allowed to attend. The meeting minutes shall also reflect and state specifically whether each member is physically present or present by electronic means.
G. 
Rights of remote member. A member permitted to attend electronically will be able to express his or her comments during the meeting and participate in the same capacity as those members physically present, subject to all general meeting guidelines and procedures previously adopted and adhered to. The member attending electronically shall be heard, considered, and counted as to any vote taken. Accordingly, the name of any member attending electronically shall be called during any vote taken, and his or her vote counted and recorded by the Clerk and placed in the minutes for the corresponding meeting. A member attending electronically may leave a meeting and return as in the case of any member, provided the member attending electronically shall announce his or her leaving and returning.
[Amended 1978 by Ord. No. 507]
A. 
Special meetings. The Mayor or three Aldermen may call a special meeting by giving at least 24 hours' notice, stating the object and purpose of the meeting to all members of the corporate authority and providing such public and media notice as is required by law.
B. 
Rescheduled regular meetings. The City Clerk shall give such additional public and media notice as is required by law of any rescheduled regular meeting.
C. 
Reconvened meetings. Public and media notice of reconvened meetings shall be given in the same manner as notice given for special meetings; provided, however, no such notice need be given to meetings reconvened within 24 hours nor to meetings where an announcement of the time and place of the reconvened meeting was made at the original meeting and there is no change in the agenda.
[Amended 1978 by Ord. No. 507]
The Mayor shall preside at all meetings of the City Council and at all times when the Council meets as a committee of the whole. In the absence of the Mayor, Mayor Pro Tem and Acting Mayor, the Aldermen present may elect an Alderman to serve as a presiding officer.
[Amended 1978 by Ord. No. 507]
A majority of the corporate authority shall constitute a quorum to do business. Unless otherwise provided by law, any ordinance and any resolution or motion creating a liability against the City or making an appropriation or expenditure of its money shall require the concurrence of a majority of all members of the corporate authority.
[Amended 1-6-2014 by Ord. No. 955]
The order of business at meetings of the City Council shall be as follows:
A. 
Call to Order.
B. 
Pledge of Allegiance.
C. 
Roll Call.
D. 
Approval of Agenda.
E. 
Approval of Consent Agenda.
F. 
Public Comments.
G. 
Reports of Committees.
H. 
Bills Against the City.
I. 
Petitions and Communications.
J. 
Unfinished Business.
K. 
New Business.
L. 
Mayor's Report.
M. 
City Council Comments.
N. 
Staff Reports.
O. 
Adjournment.
[Amended 1978 by Ord. No. 507]
No vote or action of the Council shall be reconsidered after adjournment of the meeting where rights of other persons have intervened nor shall any such vote or action be reconsidered or rescinded at a special meeting unless there are present at the special meeting as many Aldermen as were present when the vote was taken.
Any resolutions submitted to the Council shall be reduced to writing before being voted upon on request of any two members of the Council.
[Amended 1-6-2014 by Ord. No. 955]
No person other than the Mayor or a member of the Council shall address that body at any regular or special meeting except upon the consent of a majority of the members present. Upon obtaining the majority consent of the Council, such person may address the Council, subject to the following rules:
A. 
Persons may address the Council only during the Public Comment portion of the agenda and after being recognized by the Mayor, or at such other time as may be permitted by the Mayor or Council members.
B. 
Upon being recognized, persons addressing the Council shall identify themselves by name and address. Comments shall be limited to five minutes per person addressing the Council. The Mayor may lengthen or shorten a person's opportunity to speak.
[Amended 10-15-2018 by Ord. No. 1011]
C. 
All comments shall be limited to matters over which the Mayor and Council has supervisory, appointive or legislative authority, or matters involving redress of a citizen's grievance.
D. 
Persons addressing the Council shall not expect an answer at the conclusion of the presentation.
E. 
The Mayor shall have the authority to determine procedural matters regarding public participation not otherwise defined herein.
[Amended 1979 by Ord. No. 533]
Robert's Rules of Order shall govern the deliberation of the Council except when in conflict with any of the other specific provisions of this Code.
The rules of order, other than those prescribed by statute, may be suspended at any time by the consent of a majority of the members present at any meeting.
[Amended 1978 by Ord. No. 507; 1982 by Ord. No. 569]
A. 
The following shall be standing committees of the Council:
(1) 
Finance.
(2) 
Auditing.
(3) 
Streets, Alleys, Sidewalks, and Public Grounds.
(4) 
Sewer, Water and Light.
(5) 
Judiciary.
(6) 
Insurance.
(7) 
Traffic and Police.
(8) 
Local Improvements.[1]
[1]
Editor's Note: Original § 2.08.130I of the 1979 Code, Park and Recreation Committee, as amended, which immediately followed this subsection, was repealed 2-6-2017 by Ord. No. 994.
(9) 
Beautification.
(10) 
Miscellaneous.
(11) 
Civil Defense.
(12) 
Personnel.
[Added 6-6-2005 by Ord. No. 828]
B. 
Special committees shall be created from time to time as directed by the Council.
C. 
All standing and special committees, other than Civil Defense, shall consist of three members, including the Chairman, unless the Council directs otherwise. The Civil Defense Committee shall consist of two Council members, the City Police Chief, and three or four at-large members of the community. All committees shall be appointed by the Mayor.
[Amended 1978 by Ord. No. 507]
It is unlawful for any person to knowingly do any act or engage in any conduct which disrupts, disturbs or interferes with the orderly presentation and transaction of business pending before the Council or any of its committees or to continue any such act or conduct after being declared out of order by the officer presiding at the meeting.