[Ord. No. 356 §§1 —
5, 11-18-2013; Ord. No.
356-1 §§1 — 5, 1-13-2014]
A.
All purchases under three hundred dollars ($300.00) require only
appropriate departmental approval. Department heads are required to
make sure that these purchases comply with budget.
B.
All purchases over three hundred dollars ($300.00) and up to two
thousand five hundred dollars ($2,500.00) require President of the
Board and City Mayor, or their respective designee's, approval.
C.
All purchases over two thousand five hundred dollars ($2,500.00)
require Board approval.
D.
Unless otherwise provided, all purchases involving the expenditure
of three hundred dollars ($300.00) up to two thousand five hundred
dollars ($2,500.00) shall be made after securing at least two (2)
verbal quotes. The verbal quotes that are received should be attached
to the appropriate purchase requisition (or an explanation illustrating
why no quotes were obtained) along with an explanation of why a particular
vendor was chosen.
E.
All purchases involving the expenditure of two thousand five hundred
dollars ($2,500.00) and up shall be made after attempting to secure
at least three (3) written quotes. The written quotes received should
be attached to the appropriate purchase requisition along with an
explanation of why a particular vendor was chosen. If for any reason
three (3) written quotes cannot be obtained, a written explanation
illustrating the reason should be attached to the purchase requisition.
