[HISTORY: Adopted by the Town Board of the Town of Vinland as indicated in article histories. Amendments noted where applicable.]
Article I Use of Public Buildings
Article II Town Hall
[Adopted as Title 3, Ch. 4, of the 2004 Code]
The Town Board has the specific authority, powers and duties pursuant to §§ 60.10, 60.22 and 101.13, Wis. Stats., and specific statutory authority, powers and duties with authorization of the Town Meeting, to purchase, lease, construct and dispose of buildings and property for the Town of Vinland and to manage and direct certain affairs related to Town buildings and lands.
Authority for public access. The Town Board has the authority to establish dates and times for public access to the public buildings and public lands owned or leased by the Town. In addition, the Town Board has the authority to place additional restrictions on the use of the public buildings and public lands owned or leased by the Town.
The Town Hall of the Town of Vinland shall be open to the public as posted unless written notice to the contrary is posted at the usual and customary locations in the Town.
The Town Hall shall be open to the public at other times with the approval of the Town Board. The use of the Town Hall may be provided for nongovernmental functions and events. Exclusive use of the Town Hall shall be permitted upon approval of an application as set forth in Article II of this chapter.
Litter and discharge.
The Town Board does not permit the disposal or discharge of any litter, solid waste, hazardous waste, garbage or any other refuse in any Town public building and on the premises of any Town building, except in disposal containers authorized by the Town.
No person shall dispose or discharge the above-noted waste in violation of this provision. Any person violating this provision shall immediately and totally reclaim and remove the disposed or discharged waste from the Town public building.
Smoking prohibited in building. It shall be unlawful for any person to use any tobacco product or material that can be smoked in the Town of Vinland Town Hall.
[Adopted as Title 12, Ch. 2, of the 2004 Code]
Policy on reservations. The Town Hall is primarily for the nonexclusive use of the residents of the Town of Vinland. However, under proper circumstances, exclusive use of the same may be permitted. This section is intended to regulate exclusive use of the Town Hall to the end that the general welfare of the Town is protected.
Application. Applications shall be filed with the Town Clerk at least five business days prior to the date on which the Town Hall is to be used. The requestor shall provide the Town Clerk with the following information regarding the proposed exclusive use:
The name, address and telephone number of the applicant.
If the exclusive use is proposed for a group, firm, organization, partnership or corporation, the name and address and telephone number of the responsible and authorized heads or partners of the same.
The name, address and telephone numbers of the person who will be responsible for the use of the Town Hall.
The date when the use is requested and the hours of the proposed exclusive date.
The anticipated number of persons to use the Town Hall.
Any additional information which the Town Clerk finds reasonably necessary to a fair determination as to whether authorization should be granted. If the Town Clerk believes that the request raises unique or unusual policy issues, the request may be referred to the Town Board for its action.
Reasons for denial. Applicants requesting the use of the Town Hall may be denied for any of the following reasons:
If it is for the use which would involve a violation of federal or state law or any provisions of this Code.
If the granting of the permit would conflict with another permit already granted or for which an application is already pending.
If the application is made less than the required time in advance of the scheduled exclusive use.
If it is for a use of the Town Hall at a date and time when, in addition to the proposed use, anticipated nonexclusive use by others of the Town Hall is expected and would be seriously adversely affected.
If the law enforcement requirements of the exclusive use will require so large a number of persons as to prevent adequate law enforcement to the Town Hall.
The exclusive use will reasonably create a substantial risk of injury to persons or damage to property.
The exclusive use is so poorly organized that participants are likely to engage in aggressive or destructive activity.
Rental conditions. The Town Hall may only be rented if the requesting party agrees to comply with the following conditions, and such conditions contained in the Town Hall Use Agreement are signed by the responsible party.
The user will be responsible for cleaning up the Town Hall to an acceptable level after use.
Rental use of the Town Hall shall be restricted to the areas designated by the Town Clerk, unless otherwise specifically permitted by the Clerk.
Storerooms, whether locked or unlocked, shall be considered off-limits to all renters and members of their groups under any circumstances, and entrance thereto is forbidden.
The Town Hall shall not be rented or reserved on a permanent basis to any individual or group, unless otherwise specifically permitted by the Town Board.
No decorations will be taped to ceiling tiles, and ceiling tiles will not be disturbed.
Fees. Rental fees and security deposit amounts shall be established by the Town Board. Rental fees shall be paid in full at time of application. Security deposits shall be forfeited if damage is found or if the Town Hall is not cleaned and garbage removed.
In addition to the rental fee, the Town Board may require that the responsible party provide a written indemnification and/or a policy of insurance to indemnify and hold harmless the Town of Vinland from any costs, damages or expenses the Town may incur as a result of any injury to any person at or near the Town Hall.
The use of any of the facilities in the Town Hall for any sale or marketing of products or services by private entities is permitted under the following circumstances:
Prior approval of the Town Clerk must be obtained. Nonprofit organizations seeking such approval must have a current certificate of insurance on file with the Town Clerk. If requested, proof of nonprofit status must also be provided to the Town Clerk.
Any room used for such purposes must be returned to its pre-event condition; all sales brochures and materials are to be removed from the building at the conclusion of the event. Failure to do so may result in denial of future requests for use of the facility by the responsible organization.
Exceptions to this section may be granted on a case-by-case basis by the Town Board.