[HISTORY: Adopted by the Village Board of Trustees 10-4-1993 (Title 15, Ch. 3, of the 1993
Code of Ordinances), as amended through 2-17-2015. Subsequent amendments noted where applicable.]
A.
The Village of Spencer, in complying with the Americans with Disabilities
Act (ADA), has developed a plan by which access to all Village programs,
facilities, services and employment is guaranteed to all citizens.
A transition plan has been adopted by the Village Board and is available
from the Village Administrator-Clerk/Treasurer. An ADA Coordinator
has been appointed and an ADA Compliance Committee established. Concerns
and/or complaints can be addressed to the ADA Coordinator, care of
the Village of Spencer Office of Village Administrator-Clerk/Treasurer.
B.
The ADA Coordinator and ADA Compliance Committee shall be annually
appointed by the Village President, subject to confirmation by the
Village Board, at the Board's organizational meeting. The ADA
Compliance Committee shall consist of a minimum of five members, and
shall, if possible, have a representative from each of the following
fields:
C.
Village letterhead and other applicable printed notices should contain
the words "An equal opportunity/affirmative action employer."
D.
An ADA Committee meeting shall be treated as any other Village committee
meeting and notice shall be posted a minimum of 24 hours prior to
the meeting.
A.
Complaints shall be filed with the ADA Coordinator, in care of the
Village Administrator-Clerk/Treasurer.
B.
A complaint shall be filed in writing, contain the name and address
of the person filing it, and briefly describe the alleged violation
or complaint.
C.
A complaint should be filed within 30 days after the complainant
becomes aware of the alleged problem.
D.
An investigation, as may be appropriate, shall follow a filing of
a complaint. The investigation will be conducted by the ADA Coordinator.
E.
A written determination as to the validity of the complaint and description
of the resolution, if any, shall be issued by the ADA Coordinator
and a copy forwarded to the complainant no later than 20 days after
its filing.
F.
The Village Administrator-Clerk/Treasurer shall maintain the files
and records of the Village relating to the complaints filed.
A.
If unresolved, the complainant or ADA Coordinator may ask that the
complaint be forwarded to the ADA Compliance Committee. The Committee
may establish rules to review the complaint and will issue its written
decision within 30 days. Review will be conducted in public with a
minimum twenty-four-hour notice. All proceedings will be transcripted
and maintained. The Committee will also review requests or suggestions
from disabled persons regarding access to and participation in public
facilities, services, activities and functions in the community.
B.
If unresolved, the complainant or ADA Coordinator may ask that the
complaint be heard by the Village Board and that a determination be
made within 30 days of the ADA Compliance Committee's hearing.
The decision by the Board shall be final. An open, public meeting
of the Village Board shall precede the vote.
The right of a person to a prompt and equitable resolution of
the complaint filed hereunder shall not be impaired by the person's
pursuit of other state or federal remedies. Utilization of this grievance
procedure is not a prerequisite to the pursuit of other remedies.
However, the Village believes that resolution of the complaint will
be more promptly achieved if the Village is able to provide a remedy
before the complaint is brought to an external organization.
This chapter shall be construed to protect the substantive rights
of interested persons and to meet appropriate due process standards.
