[HISTORY: Adopted by the Village Board of the Village of Belleville 1-5-2015 by Ord. No. 2014-1103. Amendments noted where applicable.]
The Village of Belleville hereby determines that regulation of special events and block parties is necessary to protect the health, safety and welfare of persons and property.
The following terms are hereby defined:
- BLOCK PARTY
- A special event that will occur, in full or in part, within any public right-of-way.
- Any individual natural human being, partnership, corporation, firm, company, association, limited-liability company, society or group.
- SPECIAL EVENT
- An outdoor gathering on public grounds for a performance, celebration, commemoration, or other type of gathering open to the public, including but not limited to outdoor festivals, concerts, social gatherings, flea markets, non-school-district athletic events, and other similar-type activities.
No special event attended by 100 or more people, and no block party, may be held without a permit from the Village, issued in accordance with this section.
All special events applications shall be submitted to the Village Clerk-Treasurer and referred to the Board of Trustees for decision. The Board may approve the application as presented, approve the application with conditions, or deny the application.
A written application for a special event or block party permit shall be made on a form provided by the Village Clerk-Treasurer and shall be filed with the Village Clerk-Treasurer at least 60 days in advance of the event. The fee for such permit shall be as set by resolution of the Village Board, plus any actual Village administrative expenses. As a condition of the approval of any permit, the applicant shall agree to pay, within 30 days of billing, the costs of any additional Village services, including but not limited to services provided by Village police, fire, emergency medical, and public works personnel. Applications for special events that are filed later than the time prescribed above shall be subject to a late fee as set by the Village Board.
Applications for special event and block party permits shall include, at a minimum, all of the following information:
The name, address and telephone number of the applicant;
The names, addresses and telephone numbers of all of the partners, if the applicant is a partnership;
The names, addresses and telephone numbers of all of the officers and directors, if the applicant is a corporation, or members, if the applicant is a limited-liability company;
The location at which the event is to be conducted;
A contact person who will be available at all times during the special event or block party and that person's cell phone number, which must be accessible throughout the special event.
The Village Clerk-Treasurer shall instruct all potentially affected Village departments to review the completed application and provide a report with recommendations concerning all phases of the proposed special event or block party.
The Village Board, in consultation with Village department heads, may include specific conditions which require cleanup of public and private property in the vicinity of the location of the special event or block party that may be littered. A cash deposit, to be determined by resolution by the Village Board of Trustees from time to time, may be required as a condition to assure such cleanup is satisfactorily accomplished within 24 hours. The deposit may be used by the Village to pay any costs that it may incur in completing the cleanup, and any unused balance will be refunded upon final inspection. If insufficient funds are available to pay cleanup costs, the Village reserves the right to seek reimbursement through any means available to the Village. There will be no reissuance or new issuance of special events permits to the applicant or his or her organization until such payments are made.
The applicant may be required to deliver or mail a notice to property owners within a one-hundred-foot radius of the special event or block party site at least three weeks prior to the special event or block party (property owner list to be provided by the Village); the applicant must provide evidence of mailing, such as an affidavit, and a copy of the notice to the Village Clerk.
[Amended 4-6-2015 by Ord. No. 2015-04-02]
The Village may require proof of insurance.
Proposed signage and proposed location for such signage.
Such other information as may be required by the Village.
Music. Music shall terminate at 10:00 p.m. if the event is held Sunday through Thursday and at 12:00 midnight if the event is held on a Friday, Saturday or holiday weekend, or such other times as may be determined by the Village Board.
Hours of operation. All special events and block parties shall cease operation no later than 10:00 p.m. Sunday through Thursday and no later than 12:00 midnight on Friday, Saturday, or a holiday weekend, or such other times as may be determined by the Village Board.
Site maintenance. All areas used must be left in a clean condition.
Services available from the Village. The Village may provide equipment and materials to facilitate comfort and control over the event, subject to availability and the Village's prior need for such equipment and materials, and subject to such terms and conditions as the Village Board may require.
Temporary parking signs. All temporary signs for restricting parking must be posted 24 hours in advance and maintained by the sponsor. Requests for the necessary materials should be directed to the Belleville Police Department. No temporary signs shall be allowed without the authorization of the Police Chief or the Chief's designee. Upon the event's completion, all signs must be taken down by the sponsor and returned to the Police Department.
Barricades. Moveable barricades provided by the Village shall be delivered to the site where the sponsor or its designated representative shall sign for their receipt. The sponsor shall pay the cost of replacing lost or damaged barricades.
Blocked street. A street or portion thereof blocked off for a special event shall not be obstructed by obstacles which cannot be readily moved to allow emergency vehicles to enter in response to an emergency.
No permit shall be issued authorizing a special event nor shall any such event be held:
Where the principal purpose is to advertise any product, goods, wares or merchandise, except for farmers' markets engaged in the sale of local produce, baked goods and other local food products.
Where the event consists primarily of the outdoor sale of goods or services, such as a crafts fair, open air bazaar, flea market or similar event, unless the premises on which the special event takes place is owned by a municipality or by a duly qualified charitable organization or not-for-profit corporation.
Where the property is the subject of any outstanding violations or any outstanding unsatisfied conditions set forth in any governmental approvals.
Where any structure on the property does not have a valid certificate of occupancy and/or a certificate of compliance, if applicable.
Where the proposed event includes carnival rides on a lot in a residential zoning district.
Where exterior lighting at the event uses searchlights, strobe lights, laser lights or revolving lights.
All permits approved under this chapter are effective for only the times and dates specified within the application and, further, shall expire upon the cessation of event activities as identified on the approved permit application.
A special event permit for an event in progress may be terminated by the Chief of Police, the Fire Chief, or the respective designee of each if public safety is compromised or threatened by the event, if the participants engage in violent, riotous, disorderly or destructive behavior causing injury to persons or damage to property, or if there is a violation of the conditions of the permit.
Any person who violates any provision of this chapter or any permit issued under this chapter shall be subject to a penalty as provided in § 1-4 of this Code.