[HISTORY: Adopted by the Village Board of the Village of
Belleville 1-5-2015 by Ord. No.
2014-1103. Amendments noted where applicable.]
The Village of Belleville hereby determines that regulation
of special events and block parties is necessary to protect the health,
safety and welfare of persons and property.
The following terms are hereby defined:
A special event that will occur, in full or in part, within
any public right-of-way.
Any individual natural human being, partnership, corporation,
firm, company, association, limited-liability company, society or
group.
An outdoor gathering on public grounds for a performance,
celebration, commemoration, or other type of gathering open to the
public, including but not limited to outdoor festivals, concerts,
social gatherings, flea markets, non-school-district athletic events,
and other similar-type activities.
No special event attended by 100 or more people, and no block
party, may be held without a permit from the Village, issued in accordance
with this section.
All special events applications shall be submitted to the Village
Clerk-Treasurer and referred to the Board of Trustees for decision.
The Board may approve the application as presented, approve the application
with conditions, or deny the application.
A written application for a special event or block party permit
shall be made on a form provided by the Village Clerk-Treasurer and
shall be filed with the Village Clerk-Treasurer at least 60 days in
advance of the event. The fee for such permit shall be as set by resolution
of the Village Board, plus any actual Village administrative expenses.
As a condition of the approval of any permit, the applicant shall
agree to pay, within 30 days of billing, the costs of any additional
Village services, including but not limited to services provided by
Village police, fire, emergency medical, and public works personnel.
Applications for special events that are filed later than the time
prescribed above shall be subject to a late fee as set by the Village
Board.
A.
Applications for special event and block party permits shall include,
at a minimum, all of the following information:
(1)
The name, address and telephone number of the applicant;
(2)
The names, addresses and telephone numbers of all of the partners,
if the applicant is a partnership;
(3)
The names, addresses and telephone numbers of all of the officers
and directors, if the applicant is a corporation, or members, if the
applicant is a limited-liability company;
(4)
The location at which the event is to be conducted;
(7)
A contact person who will be available at all times during the special
event or block party and that person's cell phone number, which
must be accessible throughout the special event.
B.
The Village Clerk-Treasurer shall instruct all potentially affected
Village departments to review the completed application and provide
a report with recommendations concerning all phases of the proposed
special event or block party.
C.
The Village Board, in consultation with Village department heads,
may include specific conditions which require cleanup of public and
private property in the vicinity of the location of the special event
or block party that may be littered. A cash deposit, to be determined
by resolution by the Village Board of Trustees from time to time,
may be required as a condition to assure such cleanup is satisfactorily
accomplished within 24 hours. The deposit may be used by the Village
to pay any costs that it may incur in completing the cleanup, and
any unused balance will be refunded upon final inspection. If insufficient
funds are available to pay cleanup costs, the Village reserves the
right to seek reimbursement through any means available to the Village.
There will be no reissuance or new issuance of special events permits
to the applicant or his or her organization until such payments are
made.
D.
The applicant may be required to deliver or mail a notice to property
owners within a one-hundred-foot radius of the special event or block
party site at least three weeks prior to the special event or block
party (property owner list to be provided by the Village); the applicant
must provide evidence of mailing, such as an affidavit, and a copy
of the notice to the Village Clerk.
[Amended 4-6-2015 by Ord.
No. 2015-04-02]
E.
The Village may require proof of insurance.
F.
Proposed signage and proposed location for such signage.
G.
Such other information as may be required by the Village.
A.
Music. Music shall terminate at 10:00 p.m. if the event is held Sunday
through Thursday and at 12:00 midnight if the event is held on a Friday,
Saturday or holiday weekend, or such other times as may be determined
by the Village Board.
B.
Hours of operation. All special events and block parties shall cease
operation no later than 10:00 p.m. Sunday through Thursday and no
later than 12:00 midnight on Friday, Saturday, or a holiday weekend,
or such other times as may be determined by the Village Board.
C.
Site maintenance. All areas used must be left in a clean condition.
D.
Services available from the Village. The Village may provide equipment
and materials to facilitate comfort and control over the event, subject
to availability and the Village's prior need for such equipment
and materials, and subject to such terms and conditions as the Village
Board may require.
(1)
Temporary parking signs. All temporary signs for restricting parking
must be posted 24 hours in advance and maintained by the sponsor.
Requests for the necessary materials should be directed to the Belleville
Police Department. No temporary signs shall be allowed without the
authorization of the Police Chief or the Chief's designee. Upon
the event's completion, all signs must be taken down by the sponsor
and returned to the Police Department.
(2)
Barricades. Moveable barricades provided by the Village shall be
delivered to the site where the sponsor or its designated representative
shall sign for their receipt. The sponsor shall pay the cost of replacing
lost or damaged barricades.
E.
Blocked street. A street or portion thereof blocked off for a special
event shall not be obstructed by obstacles which cannot be readily
moved to allow emergency vehicles to enter in response to an emergency.
No permit shall be issued authorizing a special event nor shall
any such event be held:
A.
Where the principal purpose is to advertise any product, goods, wares
or merchandise, except for farmers' markets engaged in the sale
of local produce, baked goods and other local food products.
B.
Where the event consists primarily of the outdoor sale of goods or
services, such as a crafts fair, open air bazaar, flea market or similar
event, unless the premises on which the special event takes place
is owned by a municipality or by a duly qualified charitable organization
or not-for-profit corporation.
C.
Where the property is the subject of any outstanding violations or
any outstanding unsatisfied conditions set forth in any governmental
approvals.
D.
Where any structure on the property does not have a valid certificate
of occupancy and/or a certificate of compliance, if applicable.
E.
Where the proposed event includes carnival rides on a lot in a residential
zoning district.
F.
Where exterior lighting at the event uses searchlights, strobe lights,
laser lights or revolving lights.
All permits approved under this chapter are effective for only
the times and dates specified within the application and, further,
shall expire upon the cessation of event activities as identified
on the approved permit application.
A special event permit for an event in progress may be terminated
by the Chief of Police, the Fire Chief, or the respective designee
of each if public safety is compromised or threatened by the event,
if the participants engage in violent, riotous, disorderly or destructive
behavior causing injury to persons or damage to property, or if there
is a violation of the conditions of the permit.
Any person who violates any provision of this chapter or any permit issued under this chapter shall be subject to a penalty as provided in § 1-4 of this Code.
