[HISTORY: Adopted by the City Council of the City of Augusta 8-20-1984 by Ord. No. 494; amended in its entirety 4-1-1996 by Ord. No. 391 (Ch. 6.5, Art. V, of the 1990 Code). Subsequent amendments noted where applicable.]
Article I Management and Operation of Old Fort Western
Article II Board of Trustees
Upon the nomination by the Board of Trustees of a candidate for consideration, a Director/Curator of the Old Fort Western shall be appointed by the City Manager, with the advice and consent of the City Council.
The Director/Curator is immediately responsible to the Board of Trustees for the executive management of Old Fort Western, and to the City Manager as a Bureau Director in the Department of Community Services.
The Director/Curator, with the approval of the Board, shall employ such other professional staff as may be necessary in the operation of Old Fort Western.
Editor's Note: Ord. No. 391, adopted 4-1-1996, repealed original § 6.5-242 of the 1990 Code, regarding consultants, as amended 8-20-1984 by Ord. No. 494 and 8-17-1987 by Ord. No. 165, which immediately followed this section.
The Board of Trustees shall determine from time to time the schedule of admission fees.
The Board of Trustees shall have the authority to accept or reject gifts and loans to Old Fort Western and the authority to accession and deaccession collection items, in each case after receiving the recommendations of the Curator and the Board's Collections Committee.
Monies received by Old Fort Western from all sources of contribution shall remain separate and independent from City appropriations and the purposes for which those appropriations are expended. These separate funds shall be managed and expended at the discretion of the Board of Trustees for the improvement of Old Fort Western, for increasing its collections, or for development of its programs.
In keeping with this authority, the Trustees of Old Fort Western may establish and operate a separate nonprofit corporation to receive and manage said separate funds for the purposes outlined above.
Editor's Note: Ord. No. 391, adopted 4-1-1996, repealed original § 6.5-246, pertaining to the Friends of Fort Western, as amended 8-20-1984 by Ord. No. 494 and 8-17-1987 by Ord. No. 165, which immediately followed this section.
[Amended 9-17-2009 by Ord. No. 119]
The Board of Trustees shall consist of nine members to be appointed by the Mayor with the advice and consent of the City Council. A majority of the Board, including the Chair, shall be residents or real estate taxpayers of the City of Augusta. Members shall be appointed to three-year terms, beginning in October, in such a manner that no more than 1/3 of the terms shall expire in any one fiscal year.
The Board, upon the recommendation of its Nominating Committee, shall present to the Mayor in a timely manner the names of candidates nominated for consideration for appointment to membership on the Board.
Unexpired terms occasioned by resignation or other cause shall be filled by appointment in the same manner, for the balance of such terms.
The Board of Trustees shall meet as necessary, upon the call of the Chair, but not less than six times during each calendar year, to conduct the business of Old Fort Western.
A quorum consisting of the majority of the existing Board members shall be required to transact the business of the Board.
The October meeting of the Board shall be designated the annual meeting, at which time the Board shall elect a Chair and such other officers as it shall deem necessary, and establish committees to assist in the management, care and control and administration of the affairs of Old Fort Western. Reports of committees and of the Director will be received, and such other business as may properly come before the Board will be conducted.
Special meetings of the Board of Trustees may be called by the Chair or by a majority of its members for purposes outlined in the call to such a meeting.
[Amended 9-17-2009 by Ord. No. 119]
The Board of Trustees of Old Fort Western is charged with responsibility to protect, preserve, and interpret the historic site and structures of Old Fort Western, the birthplace of Augusta, and to relate that interpretation, through collections, educational programs, civic engagement and research, to the history of the Kennebec River Valley, Maine and New England. In fulfilling this responsibility, the Board of Trustees is the sole policy-making body acting on behalf of Old Fort Western.
Procedures governing the Board of Trustees' conduct on behalf of Old Fort Western shall be contained in a set of bylaws written, adopted, and revised as necessary by the Board of Trustees.
The Board of Trustees shall annually prepare a budget to meet the financial needs of Old Fort Western and its programs. That portion of the budget covering the preservation and management of Old Fort Western, to be submitted to the City Manager by the Director/Curator and the Board Treasurer as an appropriation of City funds, shall be in accordance with the provisions of the City Charter. The City appropriation shall include, but not be limited to, maintenance of the historic site and structures, employment of a Director/Curator and clerical staff, and expenditures associated with the executive management of Old Fort Western.