City of Lock Haven, PA
Clinton County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the City Council of the City of Lock Haven as indicated in article histories. Amendments noted where applicable.]
GENERAL REFERENCES
Officers and employees — See Ch. 81.
Pensions — See Ch. 99.
[Adopted 4-3-1972 by Ord. No. 823A (Ch. 1, Part 10, of the 2003 Code of Ordinances)]
All full-time hourly employees, both regular and temporary, in the Department of Public Works shall be compensated for hours worked over eight per day or 40 per week at the rate of 1 1/2 times their normal hourly rate.
All regular full-time hourly employees in the Department of Public Works shall be guaranteed a minimum of four hours' pay at 1 1/2 times their normal hourly rate in the event they are required to perform work during off-duty hours and providing they have left their work site.
[Amended 4-19-1982 by Ord. No. 156B; 9-10-1984 by Ord. No. 202B]
All regular full-time hourly and salary employees, except the City Manager and City Treasurer, hired prior to January 1,1984, shall be entitled to longevity pay in accordance with Schedule A hereof. Employees hired on or after this date shall not receive longevity pay.
A. 
The longevity date shall be the January 1 nearest in time to the employee's date of hire. An eligible employee shall be entitled to longevity pay in the year beginning on the fifth anniversary of his longevity date, shall receive the maximum longevity pay on the 20th anniversary of his longevity date, and shall then continue to receive the same amount for the duration of his employment. Longevity pay shall not be included in the computation of overtime pay.
B. 
The payment of longevity pay shall be made in a lump sum amount on the first scheduled payday in November; those leaving City employment prior thereto shall be paid a prorated sum based on actual service.
Schedule A
Anniversary of Longevity Date
Longevity Pay
(annual)
5th
$200
10th
$400
15th
$600
20th
$800
[Added 6-16-1975 by Ord. No. 926A; amended 4-18-1977 by Ord. No. 33B]
The provisions of this article are applicable to all full-time employees of the City of Lock Haven, Pennsylvania not covered by labor agreements.
[Amended 6-16-1975 by Ord. No. 926A; 4-18-1977 by Ord. No. 33B; 4-19-1982 by Ord. No. 156B; 5-6-1985 by Ord. No. 217B; 6-17-1991 by Ord. 382B; 3-15-1999 by Res. No. 575]
A. 
Each permanent full-time employee who has completed his probationary period is entitled to sick leave with pay on the basis of one day for each full calendar month of service, wherein the employee works 75% of the scheduled workdays in said month, and said sick leave shall be accumulative up to 200 days.
B. 
Each regular part-time employee who has completed his probationary period is entitled to sick leave with pay on the basis of 1/2 day for each full calendar month of service, wherein the employee works 75% of the scheduled workdays in said month, and said sick leave shall be accumulative up to 100 days.
C. 
A doctor's certificate is required for an absence from work due to sickness for three or more consecutive days. For absences of less than three days, a doctor's certificate may be required where, in the opinion of the City, the employee has been abusing his sick leave privileges.
D. 
An employee who is eligible for workmen's compensation benefits shall not be eligible for sick leave pay. The City may, however, grant sick leave benefits for the period not initially covered by workmen's compensation but, upon the applicability of coverage due to extended loss of time from work for which an employee is paid retroactive workmen's compensation benefits, the employee shall reimburse the City for the advanced sick leave and, upon so doing, his sick leave eligibility schedule shall be accordingly increased.
E. 
If an employee claims sick leave pay to which he is not entitled under this section, he will be subject to disciplinary action.
F. 
Sick leave may be used to prevent loss of pay when absent for personal illness or injury of the employee only.
G. 
Sick leave buyback policy. The City of Lock Haven hereby adopts a policy applicable to all full-time permanent employees in positions not covered by a labor agreement, a "sick leave buyback policy," specifically conditioned as described below:
(1) 
Employees who retire shall be paid for their accumulated, unused sick leave benefits in accordance with the schedule below, if they retire under the conditions set forth in Subsection G(2):
Days Available at Retirement
Percent
Maximum Buy-Out
(days)
0 to 100
30%
30
101 to 200
40%
80
(2) 
Eligibility for payment of benefits under Subsection G(1) is as follows:
(a) 
Superannuation retirement with at least five years credited service in the employ of the City.
(b) 
Disability retirement which requires at least five years of City service.
(c) 
After seven years of service, death prior to retirement or separation of service.
(d) 
Such payments shall not be made for partial days of accumulated sick leave.
(e) 
Such payments shall not be construed to add to the credited service of retiring members or to the retirement covered compensation of the member. This buyback will not be used in the calculation of retirement benefits.
[Amended 6-16-1975 by Ord. No. 926A; 4-18-1977 by Ord. No. 33B; 12-3-1979 by Ord. No. 94B; 9-10-1984 by Ord. No. 202B; 5-6-1985 by Ord. No. 217B; 2-24-2003 by Ord. No. 670]
A. 
The following days shall be recognized as paid holidays:
(1) 
New Year's Day (January 1).
(2) 
Good Friday.
(3) 
Memorial Day (last Monday in May).
(4) 
Independence Day (July 4).
(5) 
Labor Day (first Monday in September).
(6) 
Veterans Day (on designated federal holiday).
(7) 
Thanksgiving Day.
(8) 
Day after Thanksgiving.
(9) 
Christmas Day.
(10) 
Personal day.
(11) 
Personal day.
(12) 
President's Day.
(13) 
Personal day.
(14) 
Personal day.
B. 
Eligible full-time employees who are off work due to the observance of one of the above-named holidays will receive their normally scheduled day's pay for such holiday not worked.
C. 
An "eligible" employee shall have:
(1) 
Completed his probationary period prior to the date of such holiday.
(2) 
Worked the full workday immediately preceding such holiday and the full workday immediately following such holiday unless his absence on either of such days has been with the permission of the City.
(3) 
Performed work for the City during the week in which the above-named holidays fall, unless he was absent on vacation.
(4) 
Reported as scheduled and actually performed assigned work when the employee is scheduled to work on such holiday.
D. 
Holidays occurring on Sunday shall be treated for all purposes under this article as falling on the following Monday and shall for such purposes be observed on that Monday only. In like manner, any of the holidays occurring on Saturday shall be treated for all purposes under this article as falling on the preceding Friday and shall for such purposes be observed on the Friday only.
E. 
An employee whose vacation period includes a holiday shall receive holiday pay in addition to vacation pay.
F. 
An employee to be eligible to take the holiday (personal day), in addition to the requirements of Subsection C, shall have:
(1) 
Filed a written request with the City at least one calendar week prior to the day of his choice.
(2) 
Obtained permission from the City, which will be governed by operational requirements.
G. 
Personal days shall not be cumulative.
H. 
Fire truck drivers shall be entitled to the holiday time off provided for in this section, but the same shall be used as vacation time in accordance with § 105-7 and shall be in addition to the schedule set forth therein.
I. 
Each regular part-time employee who is determined to be an eligible employee under Subsections C and F and who is off work due to the observance of one of the holidays named in Subsection A, is entitled to one workday at straight time rate of pay for each holiday not worked. "Workday" shall be defined as the number of hours that employee normally works in one regularly scheduled workday.
[Amended 6-16-1975 by Ord. No. 926A; 4-18-1977 by Ord. No. 33B; 5-6-1985 by Ord. No. 217B; 9-8-1986 by Ord. No. 246B; 2-24-2003 by Ord. No. 670]
A. 
Employees will earn vacation credits as of their date of hire. Vacations shall be earned according to the following annual schedule, and such schedule shall be proportionally reduced to reflect monthly vacation credits. Full-time and regular part time employees will earn vacation credits as of their date of hire.
(1) 
Vacation to the nearest half day shall be prorated on the date the employee starts to work the first year, and then computed on each succeeding January 1 for the calendar year.[1]
[1]
Editor's Note: Original Subsection 1.B., regarding vacation being pro rata during first calendar year of employment, which immediately followed this subsection, was repealed at time of adoption of Code (see Ch. 1, General Provisions, Art. I).
(2) 
Proration shall be based on number of months from the starting or anniversary date to December 31. The starting or anniversary month will count provided the employee was hired on or before the 15th day of the month.[2]
[2]
Editor's Note: Original Subsection D, regarding earned vacation time on anniversary date schedule, which immediately followed this subsection, was repealed at time of adoption of Code (see Ch. 1, General Provisions, Art. I).
(3) 
When an employee is not actively employed, reimbursement from the employee's last pay shall be made for all paid but unearned vacation.
B. 
To qualify for vacation, an eligible employee must:
(1) 
Complete his probationary period.
(2) 
Be in a payroll status all of the scheduled workdays during each month to qualify for vacation credit. An employee is not in payroll status if he is not entitled to be paid for any scheduled workday.
C. 
Vacation pay shall be employee's regular straight rate of pay on the pay day immediately preceding the employee's vacation period.
D. 
Length of continuous employment shall be computed from the employee's first day of continuous employment for the City.
E. 
It is the responsibility of the City to administer the vacation program. Vacation schedules shall be governed by the operational requirements of the City. The wishes of each employee shall be taken into consideration, and where there is a conflict in the choice of vacation time among employees in any classification, seniority shall prevail.
F. 
If a holiday or holidays fall during an employee's vacation, that employee shall receive holiday pay for the holiday or holidays in addition to his vacation pay, provided he has worked the full day prior and following the vacation, unless his absence on either of such days has been with the permission of the City.
G. 
Vacations are not cumulative.
H. 
If an employee with more than six months' past service quits with two weeks' notice to the City, he shall be paid for any vacation pay to which he is eligible.
I. 
Senior employees shall be given preference of dates they prefer to take their vacation over junior employees, provided their choice is made prior to April 1. If no choice is made prior to April 1, or if a choice has been made prior to April 1, and subsequently the employee desires to change the date, the employee, if senior, will not be allowed to select a date which interferes with a date which has previously been selected by a junior employee.[3]
[3]
Editor's Note: Original Subsection 10, regarding vacation of fire truck drivers, which immediately followed this subsection, was repealed 2-24-2014 by Ord. No. 931.
J. 
Each regular part-time employee who is determined to be an eligible employee under Subsection B, and who has been continuously employed for the periods contained in Subsection A, is entitled to straight time pay for one workday for each vacation day contained in Subsection A. "Workday" shall be defined as the number of hours that employee normally works in one regularly scheduled workday.
A. 
All regular full-time hourly and salaried employees unable to work due to injury caused by accident occurring during and in the course of employment shall be entitled to payment of their wages or salaries for the remainder of the scheduled workday on which the accident occurs. The employee may further use sick or vacation leave benefits, if unable to work on the second through seventh consecutive workdays following the day of the accident. If the employee is still unable to work after the seventh consecutive workday, the employee shall then be entitled to benefits under the workers' compensation insurance coverage carried by the City. If the employee is unable to work after the 14th consecutive workday after the day of the accident, the workers' compensation insurance benefit will become retroactive to the day of the accident. The employee must then reimburse the City for any sick or vacation benefits received for the period between the day of the accident and the 14th consecutive workday. In no event shall an employee receive a combined payment of wages from the City and from workers' compensation insurance in an amount greater than he would have received if working.
B. 
Employees are required to report accidents immediately to their supervisor and each request for payment of wages and salaries for time off due to injury on the job shall be accompanied by a written statement from a medical provider on the list of designated workers' compensation health care providers, stating the nature of the injury and the employee's availability for work. The days paid under workers' compensation benefits are not chargeable to an employee's normal sick leave benefit.
[Added 6-16-1975 by Ord. No. 926A; amended 4-18-1977 by Ord. No. 33B; 12-3-1979 by Ord. No. 94B; 4-19-1993 by Ord. No. 439B]
An employee who is required by the City to use his personal vehicle for City business shall receive a mileage allowance equivalent to the federally approved Internal Revenue Service rate for each mile driven in his personal vehicle when on City business. Prior approval of the trip and method of travel must be obtained from the City Manager. Expense sheets must be filled out immediately upon return and approved by the employee's supervisor.
[Added 6-16-1975 by Ord. No. 926A; amended 4-18-1977 by Ord. No. 33B; 12-3-1979 by Ord. No. 94B; 4-19-1982 by Ord. No. 156B; 9-10-1984 by Ord. No. 202B; 5-6-1985 by Ord. No. 217B; 9-8-1986 by Ord. No. 246B; 10-2-1989 by Ord. No. 330B; 6-17-1991 by Ord. No. 382B; 2-24-2003 by Ord. No. 670]
A. 
The insurance shall terminate at the end of the month in which the employee's active employment with the City ends.[1]
[1]
Editor's Note: Original Subsections 1 and 2, regarding the City to pay group term life insurance, which immediately preceded this subsection, were repealed at time of adoption of Code (see Ch. 1, General Provisions, Art. I).
B. 
The group term life insurance is a contract between the employer and the insurance carrier. No dispute over a claim for life insurance will be subject to the grievance procedure in any collective bargaining agreement.
C. 
It is agreed and understood that the employer does not accept, nor is the employer to be charged with hereby, any responsibility in any manner connected with the determination of liability for payment of life insurance. It is agreed that the employer's liability shall be limited to the payment of premiums.
[Added 6-16-1975 by Ord. No. 926A; amended 10-2-1989 by Ord. No. 330B; 2-24-2003 by Ord. No. 670]
A. 
The City agrees to pay the premium, except as specified in Subsection B below, for each eligible employee and employee's eligible dependents on the active payroll of a group hospital and medical service plan (insurance carrier to be selected by employer) having benefits equal to the Blue Cross/Blue Shield Plan 100 with major medical in the amount of $250,000. The insurance program shall be based on the principle of coordination of benefits. An employee may opt for Blue Cross Access Care II in lieu of Plan 100, the employee shall be responsible for any additional premium cost above Plan 100.
B. 
Any increase in the premium for hospital and medical insurance that becomes effective after July 1, 1989, shall be shared equally by the employer and the employee; providing, however, that the contribution of each employee shall not exceed $10 per month.
C. 
New employees shall be eligible for insurance coverage upon completion of their probationary period. The insurance coverage shall terminate at the end of the policy month in which the employee's active employment with the employer ends. However, premiums will be paid up to six months when the employee is not working due to illness and his sick leave and vacation time have been exhausted.
D. 
The hospitalization and medical service plan is in a form of a contract between the employer and the insurance carrier. No dispute over a claim for any benefits extended by the hospitalization and medical service plan shall be subject to the grievance procedure established in any collective bargaining agreement.
E. 
It is agreed and understood that the employer does not accept, nor is the employer to be charged with hereby, any responsibility in any manner connected with the determination of liability to any employee claiming under any of the benefits extended by the hospitalization and medical service plan. It is agreed that the employer's liability shall be limited to the payment of premiums as stated above.
[Added 4-18-1977 by Ord. No. 33B]
All full-time employees who are National Guardsmen shall, subject to operational requirements and written request with one-month notice, be granted a leave of absence to attend the two-week annual training program. Such employees shall be entitled to receive the difference between the amount received for National Guard training and the amount they could have received at work. The differential shall be paid only for scheduled workdays lost at straight time rates.
[Adopted 1-26-1981 by Ord. No. 125B (Ch. 1, Part 12, of the 2003 Code of Ordinances)]
The personnel for the City be organized in an organizational structure as set forth in "Exhibit A," which is attached hereto and made a part hereof.[1]
[1]
Editor's Note: Exhibit A is included as an attachment to this chapter.
The personnel for the City shall operate under the guidelines and in accordance with the policies set forth in the Administrative Code of the City.
All positions heretofore created by the City and not contained in "Exhibit A" hereof are hereby abolished.