[HISTORY: Adopted by the City Council of the City of Lock
Haven as indicated in article histories. Amendments noted where applicable.]
[Adopted 4-3-1972 by Ord.
No. 823A (Ch. 1, Part 10, of the 2003 Code of Ordinances);
amended in its entirety 11-13-2023 by Ord. No. 2023-10]
The provisions of this article are applicable to all full-time
employees of the City of Lock Haven, Pennsylvania, not covered by
labor agreements.
All full-time hourly employees, both regular and temporary,
shall be compensated for hours worked over 40 per week at the rate
of 1 1/2 times their normal hourly rate.
A.
Each permanent full-time employee who has completed the ninety-day
probationary period is entitled to sick leave with pay on the basis
of one day for each full calendar month of service, wherein the employee
works 75% of the scheduled workdays in said month and said sick leave
shall be accumulative up to 640 hours. Employees with proaccumulations
in excess of this amount shall be "red-circled" but shall not be permitted
to accumulate additional sick leave until their total accumulation
is reduced below the cap.
B.
Each regular part-time employee who has completed the ninety-day
probationary period is entitled to sick leave with pay on the basis
of 1/2 day (four hours) for each full calendar month of service, wherein
the employee works 75% of the scheduled workdays in said month, and
said sick leave shall be accumulative up to 400 hours. Employees with
accumulations in excess of this amount shall be "red-circled" but
shall not be permitted to accumulate additional sick leave until their
total accumulation is reduced below the cap.
C.
A doctor's certificate is required for an absence from work
due to sickness for three or more consecutive days. For absences of
less than three days, a doctor's certificate may be required
where, in the opinion of the City, the employee has been abusing sick
leave privileges.
D.
An employee who is eligible for workmen's compensation benefits
shall not be eligible for sick leave pay. The City may, however, grant
sick leave benefits for the period not initially covered by workmen's
compensation but, upon the applicability of coverage due to extended
loss of time from work for which an employee is paid retroactive workmen's
compensation benefits, the employee shall reimburse the City for the
advanced sick leave and, upon so doing, the sick leave eligibility
schedule shall be accordingly increased.
E.
If an employee claims sick leave pay to which the employee is not
entitled under this section, the employee will be subject to disciplinary
action.
F.
Sick leave may be used to prevent loss of pay when absent for personal
illness or injury of the employee. Each employee may use five days
per year of accumulated sick leave for sickness of a family member.
The employee must provide a doctor's note for the family member
if the number of days exceeds three consecutive days or if a pattern
of abuse appears. The absence must be medically necessary to the care
and/or convalescence of the family member. In case of catastrophic
family illness, an employee may apply to use FMLA and, if approved,
may use all accumulated sick leave for sickness of the family member
suffering from the catastrophic illness. Decisions in such situations
will be made on a case-by-case basis. As part of the leave request,
a doctor's certificate will be required defining the basis for
the request.
G.
Sick leave buyback policy. The City of Lock Haven hereby adopts a
policy applicable to all full-time permanent employees in positions
not covered by a labor agreement, a "sick leave buyback policy," specifically
conditioned as described below:
(1)
Employees who retire shall be paid for their accumulated, unused sick leave benefits in accordance with the schedule below, if they retire under the conditions set forth in Subsection G(2):
|
Days Available at Retirement
|
Percent
|
Maximum Buy-Out
(days)
|
|---|---|---|
|
0 to 100
|
30%
|
30
|
|
101 to 200
|
40%
|
80
|
(2)
Eligibility for payment of benefits under Subsection G(1) is as follows:
(a)
Superannuation retirement with at least five years credited
service in the employ of the City.
(b)
Disability retirement which requires at least five years of
City service.
(c)
After seven years of service, death prior to retirement or separation
of service.
(d)
Such payments shall not be made for partial days of accumulated
sick leave.
(e)
Such payments shall not be construed to add to the credited
service of retiring members or to the retirement covered compensation
of the member. This buyback will not be used in the calculation of
retirement benefits.
(f)
Employees hired on or after January 1, 2024, are not eligible
for sick leave buyback.
A.
The following days shall be recognized as paid holidays:
(1)
New Year's Day (January 1).
(2)
Presidents' Day (third Monday in January).
(3)
Good Friday.
(4)
Memorial Day (last Monday in May).
(5)
Independence Day (July 4).
(6)
Labor Day (first Monday in September).
(7)
Veterans Day (on designated federal holiday).
(8)
Thanksgiving Day.
(9)
Day after Thanksgiving.
(10)
Christmas Day.
(11)
Personal day (Martin Luther King Jr. Day).
(12)
Personal day (Juneteenth).
(13)
Personal day (Columbus Day).
(14)
Personal day (Election Day).
B.
Eligible full-time employees who are off work due to the observance
of one of the above-named holidays will receive their normally scheduled
day's pay for such holiday not worked.
C.
An "eligible" employee shall have:
(1)
Completed the ninety-day probationary period prior to the date of
such holiday.
(2)
Worked the full workday immediately preceding such holiday and the
full workday immediately following such holiday unless the absence
on either of such days has been with the permission of the City.
(3)
Performed work for the City during the week in which the above-named
holidays fall, unless the employee was absent on vacation.
(4)
Reported as scheduled and actually performed assigned work when the
employee is scheduled to work on such holiday.
D.
Holidays occurring on Sunday shall be treated for all purposes under
this article as falling on the following Monday and shall for such
purposes be observed on that Monday only. In like manner, any of the
holidays occurring on Saturday shall be treated for all purposes under
this article as falling on the preceding Friday and shall for such
purposes be observed on the Friday only.
E.
An employee whose vacation period includes a holiday shall receive
holiday pay in addition to vacation pay.
F.
(Reserved)
G.
Personal days shall not be cumulative. Unused personal days shall
be paid out to the employee at the rate of pay in which they were
earned.
H.
Fire truck drivers shall be entitled to the holiday time off provided for in this section, but the same shall be used as vacation time in accordance with § 105-7 and shall be in addition to the schedule set forth therein.
I.
Each regular part-time employee who is determined to be an eligible employee under Subsections C and F and who is off work due to the observance of one of the holidays named in Subsection A, is entitled to one workday at straight time rate of pay for each holiday not worked. "Workday" shall be defined as the number of hours that employee normally works in one regularly scheduled workday.
A.
Employees will earn vacation credits as of their date of hire. Vacations
shall be earned according to the following annual schedule, and such
schedule shall be proportionally reduced to reflect monthly vacation
credits. Full-time and regular part time employees will earn vacation
credits as of their date of hire.
(1)
Vacation to the nearest half day shall be prorated on the date the
employee starts to work the first year, and then computed on each
succeeding January 1 for the calendar year.
(2)
Proration shall be based on number of months from the starting or
anniversary date to December 31. The starting or anniversary month
will count provided the employee was hired on or before the 15th day
of the month.
(3)
When an employee is not actively employed, reimbursement from the
employee's last pay shall be made for all paid but unearned vacation.
B.
To qualify for vacation, an eligible employee must:
C.
Vacation pay shall be employee's regular straight rate of pay
on the pay day immediately preceding the employee's vacation
period.
D.
Length of continuous employment shall be computed from the employee's
first day of continuous employment for the City.
E.
It is the responsibility of the City to administer the vacation program.
Vacation schedules shall be governed by the operational requirements
of the City. The wishes of each employee shall be taken into consideration,
and where there is a conflict in the choice of vacation time among
employees in any classification, seniority shall prevail.
F.
If a holiday or holidays fall during an employee's vacation,
that employee shall receive holiday pay for the holiday or holidays
in addition to the employee's vacation pay, provided the employee
has worked the full day prior and following the vacation, unless the
employee's absence on either of such days has been with the permission
of the City.
G.
Vacations are not cumulative.
H.
If an employee with more than six months' past service quits
with two weeks' notice to the City, the employee shall be paid
for any vacation pay to which the employee is eligible.
I.
Senior employees shall be given preference of dates they prefer to
take their vacation over junior employees, provided their choice is
made prior to April 1. If no choice is made prior to April 1, or if
a choice has been made prior to April 1, and subsequently the employee
desires to change the date, the employee, if senior, will not be allowed
to select a date which interferes with a date which has previously
been selected by a junior employee.
J.
Each regular part-time employee who is determined to be an eligible employee under Subsection B, and who has been continuously employed for the periods contained in Subsection A, is entitled to straight time pay for one workday for each vacation day contained in Subsection A. "Workday" shall be defined as the number of hours that employee normally works in one regularly scheduled workday.
A.
All regular full-time hourly and salaried employees unable to work
due to injury caused by accident occurring during and in the course
of employment shall be entitled to payment of their wages or salaries
for the remainder of the scheduled workday on which the accident occurs.
The employee may further use sick or vacation leave benefits, if unable
to work on the second through fifth consecutive workdays following
the day of the accident. If the employee is still unable to work after
the fifth consecutive workday, the employee shall then be entitled
to benefits under the workers' compensation insurance coverage
carried by the City. The employee must then reimburse the City for
any sick or vacation benefits received for the period between the
day of the accident and the fifth consecutive workday. In no event
shall an employee receive a combined payment of wages from the City
and from workers' compensation insurance in an amount greater
than the employee would have received if working.
B.
Employees are required to report accidents immediately to their supervisor
and each request for payment of wages and salaries for time off due
to injury on the job shall be accompanied by a written statement from
a medical provider on the list of designated workers' compensation
health care providers, stating the nature of the injury and the employee's
availability for work. The days paid under workers' compensation
benefits are not chargeable to an employee's normal sick leave
benefit.
An employee who is required by the City to use a personal vehicle
for City business shall receive a mileage allowance equivalent to
the federally approved Internal Revenue Service rate for each mile
driven in the personal vehicle when on City business. Prior approval
of the trip and method of travel must be obtained from the City Manager.
Expense sheets must be filled out immediately upon return and approved
by the employee's supervisor.
A.
The insurance shall terminate the day in which the employee's
active employment with the City ends.
B.
The group term life insurance is a contract between the employer
and the insurance carrier. No dispute over a claim for life insurance
will be subject to the grievance procedure in any collective bargaining
agreement.
C.
It is agreed and understood that the employer does not accept, nor
is the employer to be charged with hereby, any responsibility in any
manner connected with the determination of liability for payment of
life insurance. It is agreed that the employer's liability shall
be limited to the payment of premiums.
A.
The City agrees to pay the premium, except as specified in Subsection B below, for each eligible employee and employee's eligible dependents on the active payroll of a group hospital and medical service plan (insurance carrier to be selected by employer). The insurance program shall be based on the principle of coordination of benefits.
B.
All eligible employees shall make a contribution toward the premium
of hospital and medical insurance equal to that contained in the agreement
between the City and AFSCME.
C.
New employees shall be eligible for insurance coverage upon the date
or hire. The insurance coverage shall terminate at the end of the
policy month in which the employee's active employment with the
employer ends. Employees who are not working due to illness or injury
must pay the required premiums on or before each pay day in order
to maintain coverage. Hospital and medical insurance coverage shall
terminate if an employee is not working after six months.
D.
The hospitalization and medical service plan is in a form of a contract
between the employer and the insurance carrier. No dispute over a
claim for any benefits extended by the hospitalization and medical
service plan shall be subject to the grievance procedure established
in any collective bargaining agreement.
E.
It is agreed and understood that the employer does not accept, nor
is the employer to be charged with hereby, any responsibility in any
manner connected with the determination of liability to any employee
claiming under any of the benefits extended by the hospitalization
and medical service plan. It is agreed that the employer's liability
shall be limited to the payment of premiums as stated above.
All full-time employees who are National Guardsmen shall, subject
to operational requirements and written request with one-month notice,
be granted a leave of absence to attend the two-week annual training
program. Such employees shall be entitled to receive the difference
between the amount received for National Guard training and the amount
they could have received at work. The differential shall be paid only
for scheduled workdays lost at straight time rates.
[Adopted 1-26-1981 by Ord. No. 125B (Ch. 1, Part 12, of the 2003 Code
of Ordinances)]
The personnel for the City be organized in an organizational
structure as set forth in "Exhibit A," which is attached hereto and
made a part hereof.[1]
[1]
Editor's Note: Exhibit A is included as an attachment to this chapter.
The personnel for the City shall operate under the guidelines
and in accordance with the policies set forth in the Administrative
Code of the City.
All positions heretofore created by the City and not contained
in "Exhibit A" hereof are hereby abolished.
