[HISTORY: Adopted by the Town Board of the Town of Hartford as indicated in article histories. Amendments noted where applicable.]
[Adopted 3-10-2015 by L.L. No. 1-2015]
This article is adopted pursuant to the authority vested in the Town Board of the Town of Hartford pursuant to Municipal Home Rule Law § 10 of the State of New York and General Municipal Law § 103 of the State of New York.
New York General Municipal Law § 103 requires competitive bidding for purchase contracts and service contracts and has required that such bids be awarded to the lowest responsible bidder whose bid meets the requirement of the specifications for the particular project. General Municipal Law § 103 was amended by Chapter 608 of the Laws of 2011 and Chapter 2 of the Laws of 2012 to authorize the Town to award purchase contracts and contracts for services subject to competitive bidding on the basis of either the lowest responsible bidder or "best value" as defined in § 163 of the New York State Finance Law. The Town Board hereby determines that it is in the best interest of the Town of Hartford for the Town Board to have the authority to award purchase contracts and contracts for services on the basis of best value.
The provisions of this article apply to Town purchase contracts, including contracts for services, involving an expenditure of more than $20,000, but excluding purchase contracts necessary for the completion of a public works contract pursuant to Article 8 of the New York Labor Law and any other contract that may in the future be excluded under state law from the best value option. If the dollar thresholds as set forth in New York General Municipal Law Section 103 are increased or decreased in the future by the State Legislature, the dollar thresholds set forth herein shall be deemed simultaneously amended to match the new General Municipal Law thresholds.
Goods and services procured and awarded on the basis of best value are those that the Town Board determines will be of the highest quality while being the most cost efficient. The determination of quality and cost efficiency shall be based on objectively quantified and clearly described and documented criteria, which may include, but shall not be limited to, any or all of the following: cost of maintenance proximity to the end user if distance or response time is a significant term; durability; availability of replacement parts or maintenance contractors; and longer product life; product performance criteria; and quality of craftsmanship.
Whenever any contract is awarded on the best value instead of lowest responsible bidder, the basis for determining best value shall be thoroughly and accurately documented.
Any inconsistent provision of the Town's procurement policy, as adopted prior to the effective date of this article by resolution of the Town Board, or as amended thereafter, shall be deemed superseded by the provisions of this article.