[R.O. 2013 § 115.020; Code 1952, Ch. 3, Article 4 §§ 1,2,7; Ord. No. 77-13 §§ 1,2; Ord. No. 81-26 § 2, 12-14-1981]
A. 
Term. The Board of Aldermen shall elect a Clerk for such Board of Aldermen, to be known as "the City Clerk," whose term of office shall be for a period of one (1) year.
B. 
Duties. It shall be the duty of the City Clerk to:
1. 
Attend the regular and special sessions of the Board of Aldermen and to keep the minutes of the proceedings of the Board and record such minutes and all ordinances passed by the Board and approved by the Mayor as soon thereafter as practicable.
2. 
Examine, audit and adjust all accounts, claims and demands against the City and to certify to the Board of Aldermen and the Mayor the true state of such accounts, claims or demands, except where some other officer is charged with such duty.
3. 
Safely and properly keep all records, ordinances, papers and documents belonging to the City which may be entrusted to his/her care.
4. 
Keep a full and correct account with every officer of the City whose duty it is to collect, receive and handle the funds of the City and report to the Board of Aldermen at its regular monthly sessions showing the state of the account of any such officer with the City.
5. 
Administer oaths or affirmations to all persons when so required by law or ordinance.
6. 
Promptly and properly attend to all correspondence for the City, sign or attest all commissions, ordinances, licenses, official notices and all other papers and documents when required by law or ordinance.
7. 
Certify annually to the County Court, at or before its regular May session, the City Revenue Ordinance has passed by the Board of Aldermen and approved by the Mayor of the City.
8. 
Receive annually from the Clerk of the County Court the certified assessments on all taxable property within the corporate limits and copy such assessments on the City tax books and make extensions thereon in accordance with the Annual Revenue Ordinance of the City.
9. 
Whenever required, furnish the Mayor or the Board of Aldermen with copies or abstracts of any books, accounts, records, vouchers or other documents in his/her office.
10. 
Upon going out of office, deliver to his/her successor all books, papers, furniture and other things pertaining to such office.
11. 
Perform such other duties as may be required by ordinance.
12. 
Arrange for publishing of request for bids, notices of hearing and other official notices.
13. 
Assist in preparing City budget.
14. 
Administer City's insurance and retirement programs and serve as general purchasing officer for all departments that do not have that responsibility designated to another.