[R.O. 2013 § 115.020; Code 1952, Ch. 3, Article
4 §§ 1,2,7; Ord. No. 77-13 §§ 1,2; Ord. No. 81-26 § 2, 12-14-1981]
A. Term. The Board of Aldermen shall elect a Clerk for such Board of
Aldermen, to be known as "the City Clerk," whose term of office shall
be for a period of one (1) year.
B. Duties. It shall be the duty of the City Clerk to:
1.
Attend the regular and special sessions of the Board of Aldermen
and to keep the minutes of the proceedings of the Board and record
such minutes and all ordinances passed by the Board and approved by
the Mayor as soon thereafter as practicable.
2.
Examine, audit and adjust all accounts, claims and demands against
the City and to certify to the Board of Aldermen and the Mayor the
true state of such accounts, claims or demands, except where some
other officer is charged with such duty.
3.
Safely and properly keep all records, ordinances, papers and
documents belonging to the City which may be entrusted to his/her
care.
4.
Keep a full and correct account with every officer of the City
whose duty it is to collect, receive and handle the funds of the City
and report to the Board of Aldermen at its regular monthly sessions
showing the state of the account of any such officer with the City.
5.
Administer oaths or affirmations to all persons when so required
by law or ordinance.
6.
Promptly and properly attend to all correspondence for the City,
sign or attest all commissions, ordinances, licenses, official notices
and all other papers and documents when required by law or ordinance.
7.
Certify annually to the County Court, at or before its regular
May session, the City Revenue Ordinance has passed by the Board of
Aldermen and approved by the Mayor of the City.
8.
Receive annually from the Clerk of the County Court the certified
assessments on all taxable property within the corporate limits and
copy such assessments on the City tax books and make extensions thereon
in accordance with the Annual Revenue Ordinance of the City.
9.
Whenever required, furnish the Mayor or the Board of Aldermen
with copies or abstracts of any books, accounts, records, vouchers
or other documents in his/her office.
10.
Upon going out of office, deliver to his/her successor all books,
papers, furniture and other things pertaining to such office.
11.
Perform such other duties as may be required by ordinance.
12.
Arrange for publishing of request for bids, notices of hearing
and other official notices.
13.
Assist in preparing City budget.
14.
Administer City's insurance and retirement programs and serve
as general purchasing officer for all departments that do not have
that responsibility designated to another.