[R.O. 2013 § 115.050; Ord. No. 77-18 §§ 1 — 9]
A. 
There is hereby created and established the office of City Administrator for the City.
B. 
Appointment; Tenure. A qualified person shall be appointed City Administrator for the City by the Mayor; such appointment shall be approved by a majority of the Board of Aldermen. The person so appointed shall serve for an indefinite term.
C. 
Qualifications. The person appointed to the office of City Administrator shall be at least twenty-five (25) years of age and shall become a resident of Madison County, Missouri, within ninety (90) days of the effective date of such appointment, residing within ten (10) miles of City Hall; and shall be qualified and experienced in financial, administrative and/or public relations fields.
[Ord. No. 18-15, 6-25-2018]
D. 
Bond. The City Administrator, before entering upon the duties of his/her office, shall file with the City a bond in the amount of ten thousand dollars ($10,000.00); such bond shall be approved by the Board of Aldermen and such bond shall insure the City for the faithful and honest performance of the duties of the City and for rendering a full and proper account to the City for funds and property which shall come into the possession or control of the City Administrator. The cost of such bond shall be paid by the City; however, should the City Administrator be covered by a blanket bond to the same extent, such individual bond shall not be required.
E. 
Compensation. The City Administrator shall receive such compensation as may be determined from time to time and as established by ordinances by the Board of Aldermen and such compensation shall be payable semimonthly.
F. 
Removal From Office. The City Administrator shall serve at the pleasure of the appointing authority. The Mayor, with the consent of a majority of the Board of Aldermen, may remove the City Administrator from office at will, and such City Administrator may also be removed by a three-fourths (3/4) vote of the Board of Aldermen independently of the Mayor's approval or disapproval. If requested, the Mayor and Board of Aldermen shall grant the City Administrator a public hearing within thirty (30) days following notice of such removal. During the interim, the Mayor, with the approval of a majority of the Board of Aldermen, or by three-fourths (3/4) vote of the Board of Aldermen without the Mayor's approval, may suspend the City Administrator from duty, but shall continue his/her salary for two (2) calendar months following the final removal date; provided, that if the City Administrator shall be removed for acts of dishonesty or acts of moral turpitude, such salary shall not be continued.
G. 
Duties.
1. 
Administrative Office. The City Administrator shall be the chief administrative assistant to the Mayor and as such shall be the administrative officer of the City Government. Except as otherwise specified by ordinance or State statute, the City Administrator shall coordinate and generally supervise the operation of all departments of the City.
2. 
Budget. Prepare the proposed budget annually and submit it to the Board of Aldermen together with a message describing important features, the budget to be supported by appropriate schedules and analysis. The City Administrator shall be designated the budget officer of the City.
3. 
Financial Reports. Keep the Board of Aldermen advised of the financial condition and future needs of the City and make such recommendations as he/she may deem desirable or necessary.
4. 
Rulemaking. Prescribe such rules and regulations as are necessary or expedient for conduct of administrative departments or agencies subject to his/her authority and he/she shall have the power to revoke, suspend or amend any rule or regulation of the administrative service prescribed by himself/herself or any subordinate.
5. 
Investigators. Investigate, examine or inquire into the affairs or operation of any department and when so authorized by the Board of Aldermen, he/she shall have the power to employ consultants and professional counsel to aid in such investigations, examinations or inquiries.
6. 
Coordination Of Departments. Coordinate and control the activities of all City departments and shall have the power to alter, amend and set aside orders, rules and policies issued and set by department heads, such coordination and control being exercised through department heads or foremen of the respective departments, if any, and if none, then directly subject to the rules and regulations that may be prescribed from time to time by the Board of Aldermen.
7. 
Utility, Street Supervision. The City Administrator shall supervise the proper operation of the water plant and water distribution system, electric distribution system, the sewer plants and sewer distribution system, and the maintenance and repair of streets.
8. 
Supervision Of Bids. Supervise the preparation of all bid specifications for services, construction and equipment.
9. 
Purchasing. Supervise the purchase of all normal operating expenses, normal operating materials, supplies and equipment for which funds are provided in the budget, and have the power to purchase such materials, supplies and equipment up to and including two thousand five hundred dollars ($2,500.00). Amounts over two thousand five hundred dollars ($2,500.00), all contracts for services, construction and items of equipment in excess of the above limits must be approved by the Board of Aldermen.
[Ord. No. 22-18, 8-22-2022]
10. 
Supervision Of Employees. Appoint and, when necessary for the good of the service, suspend or remove all employees of the City except as otherwise provided for by law or City ordinance.
11. 
Personnel Policies. Recommend for adoption by the Board of Aldermen standard personnel procedures to include position classifications and pay schedules for all employees covered in the City’s personnel program and shall cause to be prepared written job descriptions for all regularly employed City personnel.
12. 
Supervision Of Assistants. Supervise all assistants, laborers or helpers who shall be responsible to him/her and who may be discharged by him/her for cause deemed sufficient; provided however, that any assistant, laborer or helper who has been discharged by the City Administrator shall have the right to appeal to the Board of Aldermen his/her dismissal, if such appeal or complaint is filed in writing with the Board of Aldermen within fifteen (15) days after the date of dismissal.
13. 
Supervision Of City Property. Have responsibility for all real and personal property of the City and have responsibility for all inventories of such property and for the upkeep of all such property; provided however, that personal property may be sold by the City Administrator only with approval of the Board of Aldermen and real property may be sold only with the approval of the Board of Aldermen by resolution or ordinance.
14. 
Meetings With Committees. Meet with standing committees appointed by the Mayor on matters concerning general and special administrative problems, who shall consult with and render advice to City Administrator on such matters.
15. 
Meet With Board of Aldermen. Attend all meetings of the Board of Aldermen and have the right to appear before and address the Board of Aldermen at any meeting.
16. 
Accounting For Actions. Account to the Mayor and Board of Aldermen for any actions taken when requested to do so and at all times shall be subject to supervision, control and direction of the Mayor and Board of Aldermen.
17. 
Recordkeeping. Keep full and accurate records of all actions taken by him/her in the course of his/her duties, and he/she shall safely and properly keep all records and papers belonging to the City and entrusted to his/her care; all such records shall be and remain the property of the City.
18. 
Performance Of Other Duties. Perform such other duties as may be required by the Board of Aldermen, not inconsistent with the State Statutes, applicable laws or ordinances and be subject to the supervision, control and direction of the Mayor and Board of Aldermen and shall perform such services as may be assigned to him/her by them.
H. 
Interference. No member of the Board of Aldermen shall directly interfere with the conduct of any department or duties of employees subordinate to the City Administrator except at the express direction of the Board of Aldermen, or with the approval of the City Administrator.