Town of Victor, NY Chapter 21 Economic Development Advisory Committee

[HISTORY: Adopted by the Town Board of the Town of Victor 7-27-2015 by L.L. No. 5-2015. Amendments noted where applicable.]

§ 21-1 Committee established.

The Economic Development Advisory Committee was established on July 1, 2014, to serve the Town of Victor.

§ 21-2 Intent and purpose.

A. The Town of Victor's Economic Development Advisory Committee (hereinafter referred to as the "Advisory Committee") was created in an effort to provide insight, advice, and support for Town economic development initiatives.

B. The Advisory Committee was created:

(1) To increase public awareness of economic development initiatives;

(2) To provide feedback to the Town regarding progress with business expansion projects and new business development projects;

(3) To provide assistance in developing key economic development strategies.

§ 21-3 Duties.

A. The powers and duties of the Committee are advisory in nature only.

B. To advise, assist and support the Director of Economic Development, Town Board, Planning Board and Zoning Board of Appeals in matters pertaining to economic development initiatives.

C. To promote economic development initiatives throughout the Victor business community.

D. To provide feedback received from Advisory Committee member business networks regarding concerns, new initiatives, and general public input to the group for discussion.

E. To contribute knowledge/best practices as it relates to economic development (business recruitment, retention, incentives, etc.).

§ 21-4 Development of goals, objectives, and plans of action consistent with duties.

A. The Director of Economic Development, and/or his/her designee, shall serve as the facilitator to help the Committee with the development of its specific goals, objectives, and plans of action consistent with the Committee's duties and intent.

B. Meeting notes will be taken by the designated secretary at each meeting and will be distributed to the members.

C. The results of the facilitation process shall include, but not be limited to, issues such as frequency and method of reporting to the Town Board, the process for selection of and terms for the Committee Chair, budget considerations, program recommendations, and implementation strategies.

§ 21-5 Membership and terms.

A. The membership of this Committee shall be appointed by the Town Board and shall consist of 10 members. Members shall be representatives of the Victor business community and leaders of major Victor community/business groups.

B. Members shall serve for a period of three years. Vacancies on the Committee other than by expiration of a term shall be filled to complete the unexpired term of the vacancy. Recommendations for new Committee members shall be forwarded by the Director of Economic Development to the Town Board for review. Members may continue to serve until their successors have been appointed.

C. All members of the Economic Development Advisory Committee shall serve without compensation.

D. Economic Development Advisory Committee members will be expected to attend all meetings and functions of the Committee. The Director of Economic Development will attend all meetings. The Town Board liaison to the Committee will attend Committee meetings as needed.

E. Economic Development Advisory Committee members may resign at any time by providing formal written notice to the Director of Economic Development.

F. A Committee member serves at the pleasure of the Town Board, and may be removed from office if such Committee member engages in an act (or acts) demonstrating a conflict of interest, misconduct, a violation of the Town's Code of Ethics or Standards of Conduct, or any other act which calls into question the Committee member's qualifications, integrity, or ability to participate on the advisory board in a manner upholding the public trust, as may be determined by the Town Board in its sole discretion.

§ 21-6 Organization.

A. The Advisory Committee shall, by majority vote, recommend to the Town Board one of its members to serve as Chairperson to preside over the meetings and one member to serve as Vice Chairman. After approval by the Town Board, the members so designated shall serve in these capacities for the term of two years.

B. A quorum for the Advisory Committee shall consist of at least 50% of its sitting members. A quorum is necessary for the Advisory Committee to conduct business. A roll call shall be taken upon the request of any member. A tie vote shall be deemed a denial of the motion or recommended action.

C. Standing and special committees may be created by the Advisory Committee and members thereof appointed by the Town Board to assist with the functions of the Committee. These groups may be created for designated periods of time to accomplish specific tasks for the Committee. These subcommittees may include individuals who are not members of the Advisory Committee, but who may contribute some unique expertise on a specific task.

§ 21-7 Meetings.

A. The Advisory Committee shall meet at least four times per year at a mutually agreeable date/time specified by the members of the Committee. Meetings may be cancelled or rescheduled by the Director of Economic Development.

B. A written agenda for each meeting shall be drafted by the Director of Economic Development with input from the Committee members and be sent to the members of the Committee at least three days prior to the meeting, as well as to be posted on the Town of Victor website. These agendas will be used to facilitate the meetings.

C. Meeting notes will be kept by a designated member of the Committee and shall be distributed to all Committee members and appropriate personnel within seven days of the meeting.

D. Special meetings may be called by the Chairperson or the Director of Economic Development. These meetings must be scheduled at least three days prior to the intended meeting date with written notification of the date, time, location, and purpose of the meeting sent to all Committee members in advance. These notices will also be placed on the Town of Victor website within three days of the intended meeting date.

E. Each member of the Advisory Committee shall have one vote on any matter submitted to the Committee for action. A majority vote is required for the passage of any action items. A majority of the Committee shall constitute a quorum. All meetings shall follow Robert's Rules of Order.

F. Committee business at each meeting shall be as follows:

(1) Review of the agenda.

(2) Discussion of the agenda items.

(3) Review of action items.

(4) Set agenda for subsequent meeting including the action items for that meeting.

§ 21-8 Copies sent.

Copies of this chapter shall be sent to all members.