The City budget shall be submitted in accordance with Article V, §§ 517 and 518, of the Charter Law,[1] and shall include a complete detail of all City operating
funds and a capital budget. On or before April 1 of each year, the
Manager shall submit a proposed six-year capital improvement program.
The program submitted may be modified by the affirmative vote of a
majority of Council. Passage of the six-year capital improvement program
shall be subject to annual revision.
[1]
Editor's Note: See 53 P.S. §§ 41517 and 41518.
[Amended 2-20-1984 by Ord. No. 192B]
A.
No monies shall be paid out of the City Treasury, except upon appropriation
previously made by Council and upon warrant pursuant thereto, which
warrant shall explicitly state the purpose for which the money is
to be drawn. No work shall be hired to be done, no materials purchased,
no contracts made and no order issued for the payment of any monies
in any amount which will cause the sums appropriated to specific activities
to be exceeded, except as herein provided. The Council may make supplemental
appropriations for any lawful purpose from funds on hand or estimated
to be received during the fiscal year and not appropriated to any
other purpose.
B.
The Manager shall have the power to transfer from or incur expenses
against any account or activity; provided, that the cumulative total
of such transfers or incurred expenses which have not been approved
by a majority of Council at a public meeting thereof shall never exceed
5% of the original allocation for the activity from which the transfer
or expense is made or $5,000, whichever is less, except in those situations
where the safety and welfare of the citizens of the City shall be
jeopardized by strict adherence to this requirement. The authority
of the Manager to transfer funds may be exercised within the expenditure
categories of the same activity or from one activity within the same
operating fund. In the event the Manager shall at any time transfer
or incur expenses against any account or activity in an amount of
$1,000 or more, he shall, within 24 hours of such transfer or expense,
notify members of Council, in writing, of such transfer or expense
at such place within City Hall as shall be accessible to the general
public.
C.
The term "activity" used in this section shall mean the sum of all
line item amounts constituting the total appropriation for each of
the specific budget divisions identified below:
[Amended 1-16-2017 by Ord. No. 966]
(1)
General fund: administration, finance/accounting, tax collection,
engineering, buildings/property, police protection, fire protection,
code enforcement/planning/health, streets/storm sewers, parking/parking
lots/traffic safety, recreation/parks, levee maintenance, debt service
and employee benefits/insurance.
(2)
Water fund: collection, purification, pumping, distribution, administration,
employee benefits/insurance and transfers.
(3)
Sewer fund: collection, treatment, administration, debt service,
employee benefits/insurance and transfers.
(4)
Highway aid fund: streets/storm sewers.
(5)
Airport fund: operating expenses and capital expenses.
The Manager shall supervise the administration of each annual
budget. Immediately after the budget has been enacted and after consultation
with the Directors, he shall establish quarterly or such other periodic
allotments of appropriations to each department. At the beginning
of each allotment period, the amount specified shall become available
to each department for obligations during that period. Such allotments
for any department may be modified by the Manager upon request of
the Director. The Manager shall file with the Controller a copy of
each allotment and modification thereof. If at any time during the
budget year the Manager shall ascertain the probability of a cash
deficit, he shall reconsider the work programs and allotments of the
several officers, departments and agencies. Upon such reconsideration,
the Manager shall revise the allotments so as to forestall, as far
as possible, the making of commitments and expenditures in excess
of the revenue to be realized during the fiscal year.
[Amended 2-24-2003 by Ord. No. 670]
In accordance with the Third Class City Code,[1] the Manager shall be responsible for the establishment
and maintenance of a centralized purchasing system. The system shall
establish a requisitioning procedure and adopt rules governing emergency
purchases. It shall also include an internally accurate perpetual
inventory of all City property and shall provide for an annual physical
inventory.
[1]
Editor's Note: See 11 Pa.C.S.A. § 10101 et seq.
Contract administration for the City shall be vested in the
City Manager.
[Amended 2-24-2003 by Ord. No. 670]
The City Treasurer shall deposit all City funds and all City
taxes collected by him in such banks or other financial depositories
as are designated by Council. All such deposits shall be made in the
name of the City.
The Manager and the City Treasurer jointly shall have power
to provide for the temporary investment of City funds and for the
disposal of such securities when the monies may be needed. Such investments
shall be made in accordance with the Third Class City Code, 11 Pa.C.S.A.
§ 11804.1.
