[Amended 1-5-2007 by Ord.
No. 06-05; 10-5-2009 by Ord. No. 09-04]
The Youth Sports and Recreation Commission heretofore established
is continued.
[Amended 1-5-2007 by Ord.
No. 06-05]
The purpose of the Youth Sports and Recreation Commission is
to add a quality of life to the children and the community with a
safe environment in which to play, to be taught sportsmanship and
learn the skills of playing the game.
[Amended 1-5-2007 by Ord.
No. 06-05; 10-5-2009 by Ord. No. 09-04]
(1)
The youth sports and recreation commission shall consist of nine
to 11 administrative officers appointed in accordance with § 4.7
(administrative service) of the City Charter for indefinite terms
serving at the pleasure of the Council.
(2)
The youth sports and recreation commission shall elect from its membership
a chairperson, vice-chairperson, treasurer and secretary selected
by the commission and appointed every year. All meetings must have
a majority of commission members present to enact business. The majority
of commission members shall reside within the Corunna School District.
(3)
All members of the youth sports and recreation commission shall serve
as such without compensation. The nine- to eleven-person commission
membership shall be comprised of at least four coaches.
(4)
Reserved.
(5)
Proposed meeting minutes are to be turned into the chairperson within
10 business days following the board meeting. Approved minutes are
to be submitted to the City Clerk within five days of approval.
(6)
Any board member absent three consecutive meetings or 25% of regular
meetings in a calendar year without prior approval by the City Manager
will be considered for removal from the board. All absences shall
be recorded in the meeting minutes.
(7)
League director(s) shall be appointed by the commission, and serve
as ex-officio member(s) to the commission. The ex-officio member shall
not have a vote at the meetings, but shall sit only in an advisory
capacity.
(8)
All administrative officers shall be responsible to the City Manager
in and for the performance of the duties of their office.
(9)
The youth sports and recreation commission may also establish bylaws
to be approved by the City Council.
[Amended 1-5-2007 by Ord.
No. 06-05; 10-5-2009 by Ord. No. 09-04]
(a)
Meetings will be held once a month or as needed. All meetings are
open to the public and meeting date and time shall be published a
minimum of two days in advance.
(b)
The commission will be required to have at least two meetings a year
with all coaches at which time a report of events, goals, problems
and solutions will be presented.
(c)
All members and sub-committee members will be notified of the meeting
date or cancellation of the same.
[Amended 1-5-2007 by Ord.
No. 06-05; 10-5-2009 by Ord. No. 09-04]
The youth sports and recreation commission shall be empowered
to receive gifts and donations in the name of the City for the purpose
set out in this division. Any such net proceeds deposited or transferred
into in the parks improvement fund shall be restricted for such purpose
and used only upon recommendation of the commission and appropriation
by the City Council.
An annual audit of gifts, donations and earnings, and disposition
of such shall be presented to the City Council at a regular meeting
of the Council.
Recommendations for the budget shall be given to the City Manager
by March 1 of each year. The commission shall comply with all financial,
budget, accounting and audit policies and procedures.
If so approved to by the Friends of the Corunna Historical Village,
the commission shall also be empowered to solicit gifts and donations
in the name of the Friends as allowed under their charter, for the
purpose of providing tax-deductible gift receipts to donors and for
conducting fundraising events regulated by the Charitable Gaming Division
of the Michigan Bureau of Lottery. All such proceeds shall be returned
to the City in the name of the commission, and shall be restricted
for the purpose given and used only upon recommendation of the commission
and appropriation by the City Council.
[Amended 1-5-2007 by Ord.
No. 06-05; 10-5-2009 by Ord. No. 09-04]
The youth sports and recreation commission shall be empowered
to appoint subcommittees as may be found necessary to accomplish the
purposes of this division. Qualifications of committee members shall
be as by policy adopted by the commission. All persons appointed to
such committees not appointed to the commission shall be sworn in
by the City Clerk, and shall serve for indefinite terms at the pleasure
of the commission. Committee members shall be responsible to the commission
in and for the performance of the duties of their office, and shall
comply with City policies and procedures the in the same way as they
pertain to the members of the commission.
All committees shall comply with the Open Meetings Act, Freedom
of Information Act, and other such acts, ordinances, policies and
procedures in the same way as they pertain to the commission. All
committees shall comply with the same provisions and requirements
as does the commission. The committees will meet as needed; however,
they will make any and all proposals to the commission pertaining
to their needs.
[Amended 1-5-2007 by Ord.
No. 06-05; 10-5-2009 by Ord. No. 09-04]
All issues are to be reported to the commission. All emergencies
that arise shall be handled by the commission on an as-needed basis
with notification given to the City Manager as soon as possible.
[Amended 1-5-2007 by Ord.
No. 06-05]
The commission shall establish rules of play for each league
in keeping with the national and local rules of the game.
[Amended 1-5-2007 by Ord.
No. 06-05; 10-5-2009 by Ord. No. 09-04]
The director(s) must have coaching experience in the sports
field. Assistants to the director(s) could be another coach or parent.
The director(s) will submit a plan to the commission of all scheduling,
roster and equipment needs and notify same of any changes. The director
will be appointed by the commission and will be hired by the City.
Director(s) will be compensated position(s).
The league director(s) will be responsible for the following:
(a)
Assist with all registrations and team rosters.
(b)
Working with coaches and will be responsible for all schedules and
rule information and will notify coaches of any changes.
(c)
Will attend all meetings of the commission and meetings of any traveling
leagues that the commission designates.
(d)
Will oversee the hiring of umpires and submit payroll forms to the
City Clerk biweekly.
(e)
Will establish practice and playing schedules for all leagues and
will submit the same to all coaches, and grounds keeper in a timely
fashion. Proper persons will be notified of any changes as soon as
possible.
(f)
Working with the coaches, reporting all problems that arise and working
with the commission to make the program succeed.
(g)
Will be responsible for the grounds keeping of the field that includes,
but [is] not limited to, preparing the fields and keeping the surrounding
area free of trash. Grounds keeping may be a paid position with compensation
established by the commission.
(h)
Provide registration/enrollment forms to league leaders.
(i)
Distribute registration forms to the schools.
(j)
Handle all income and deposits and shall provide the commission with
accountability of the same.
[Amended 1-5-2007 by Ord.
No. 06-05; 10-5-2009 by Ord. No. 09-04]
The commission shall be responsible for the following:
(a)
Keep all registration forms of players, coaches, rosters and director(s)'
contract(s).
(b)
Have oversight of the program(s).
(c)
Will obtain league sponsorships.
(d)
Develop and approve all program policies, procedures and rules.
(e)
Appoint committees as found necessary.
(f)
Approve all expenditures and purchases.
(g)
Resolve disputes between director(s), coaches, parents, players and
committees.
