[Ord. No. 10516, 9-20-2018; Ord. No. 10776, 10-6-2022; Ord. No. 10803, 4-20-2023]
a.Â
Unless agreed to as a condition of employment, employees will
not be required to use their personal vehicles to conduct City business.
However, employees may voluntarily use their own personal vehicles
for City business. In such instances, employees should keep track
of mileage and may apply for mileage reimbursement when mileage exceeds
70 miles in any pay period. Mileage reimbursement for travel inside
the St. Louis Metropolitan Statistical Area is in the Finance Director's
sole discretion and, if made, will be in an amount set by the Finance
Director. De minimus mileage incurred on a personal vehicle will not
be reimbursed. Use of a personal vehicle for trips out of the St.
Louis Metropolitan Statistical Area will be governed by the City's
Travel Policy.
b.Â
It is the employee's responsibility to pay for gas, insurance
and maintenance of employee's personal vehicle. It is further the
employee's responsibility to disclose to employee's insurer the uses
to which employee chooses to put employee's vehicle which may affect
coverage. Except as may be provided specifically within any insurance
policy maintained by the City, should an accident occur while on City
business, the employee's own vehicle insurance policy shall provide
applicable coverage and the City will not be responsible for any insurance
deductible or damages.