[HISTORY: Adopted by the Borough Council of the Borough of Schwenksville 1-8-2015 by Ord. No. 379. Amendments noted where applicable.]
The Board shall be composed of five persons and shall be appointed by Borough Council in accordance with the following procedures:
Board members shall serve for terms of five years expiring at the first meeting of Borough Council of the calendar year five years after appointment, or until their successors are appointed, except that members first appointed shall be appointed so that the terms of not more than two members expire annually. All persons appointed shall serve their full terms unless they voluntarily resign or are removed by Borough Council for dereliction or neglect of duty. Vacancies occurring otherwise than by expiration of term shall be for the unexpired term and shall be filled in the same manner as original appointments.
Whenever possible, due consideration will be given to representation from diverse backgrounds, interests, ages and geographic locations within the Borough, and all members shall have demonstrated an interest in parks, the environment or recreational activities coordination.
Members of the Board shall receive no compensation for their services but may be reimbursed by the Borough for expenses incurred in performing their duties as approved in a budget by Borough Council and upon remittance of receipts.
The Board shall annually, at its first meeting each year, elect a Chairperson, a Treasurer, and a Secretary. No one person shall fill more than one of those offices at the same time, and the Treasurer shall be an employee of the Borough or a member of Borough Council. The Board may write and adopt its own operating guidelines to include details concerning the operation of the Board, leadership responsibilities, member responsibilities, creation of standing committees and other such guidelines as permitted by Pennsylvania law. Any procedures and membership guide must be approved by Borough Council before going into effect.
The Board is to be an advisory Board to Borough Council and shall coordinate its activities with the elected officials, Planning Commission, Borough staff and other local governmental bodies as determined by Borough Council. The Board shall have the following powers:
Create such committees as it deems necessary to conduct its business, and may include non-Board members on such committees. The committees may not, however, take any formal action. They may make recommendations to the Board, which shall act upon them. All committees shall be appointed pursuant to procedures established by the Board and shall contain at least one member of the Park and Recreation Board.
Identify the open space, recreation activities, park and trail needs of the Borough.
Plan, schedule and supervise recreation activities and programs approved by Borough Council.
Coordinate, assist and facilitate civic celebrations and other community events.
Recruit and supervise volunteers to assist with projects, programs and activities involving parks and recreation.
Recommend plans, improvements, facilities, programs, and policies regarding the provision of recreation and park services.
Develop rules and regulations for Borough facilities, including usage fees where desirable, and recommend them to Borough Council for adoption.
Recommend and assist with grant applications authorized/approved by Borough Council.
Advise Borough Council in the acquisition and development of parklands.
Undertake recreation activities and park tasks as requested by Borough Council.
Meetings of the Park and Recreation Board shall be conducted according to Pennsylvania law.
The Pennsylvania Sunshine Act requires all public agencies, including recreation and parks boards, to present all official actions and conduct all deliberations leading up to official actions at advertised public meetings. Votes and approval of expenditures can only be taken at regularly scheduled or specially advertised meetings
Editor's Note: See 65 Pa.C.S.A. § 701 et seq.
The Board shall hold regular meetings at least quarterly (four times per year) and at such other times and on a schedule to be established by the Board at the first meeting of the year. Upon establishment of a schedule, notice of meetings shall be advertised at the beginning of each calendar year.
The Board shall keep minutes of its meetings, which it shall submit to Borough Council, upon approval by the Board the following month.
The Board shall submit an annual report to Borough Council, including an analysis of the needs of the community recreation areas, facilities, and programs.
The Board shall be responsible for creating and approving an operating budget, which budget must be approved by Borough Council. The proposed budget shall be submitted to Borough Council no later than July 31 of each year, so that Borough Council can incorporate it into its annual operating budget. As used in this chapter, the term "operating budget" shall include all funds budgeted for operation, maintenance, and capital improvements to the Borough's recreation places and parks, as well as all special activity expenses, projected fees, revenues, grants, or other program monies, from whatever source.
The operating budget of the Board shall be paid from the general fund of the Borough. All bills shall be paid through the Borough Office and shall be reported monthly to the Board and Borough Council for approval; any other bills representing unbudgeted obligations, or any expenses in excess of those budgeted items, shall be paid only with the approval and authorization of Borough Council.
The Board Treasurer shall be responsible to approve and submit invoices and purchase receipts to the Borough Treasurer for payment by Borough Council; to receive petty cash for purchases less than $100; to collect activity fees and donations from special events; and to keep a record of receipts and expenditures for the Board.