Village of Laurel Hollow, NY
Nassau County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Board of Trustees of the Village of Laurel Hollow 11-12-2015 by L.L. No. 7-2015. Amendments noted where applicable.]
The Village has received a number of requests in recent years to use public and private areas of the Village for purposes of commercial filming. The Board of Trustees hereby finds that it is in the public interest to require a permit for such use, to establish the standards that will govern applications for these permits and to minimize the impact of such activity on the residential community.
As used herein, the following terms shall have the meanings indicated:
BOARD
The Board of Trustees of the Incorporated Village of Laurel Hollow
COMMERCIAL FILMING
The recording on film, or on any other electronic or photographic material or substance, of any image or sound where such recording shall be used for a commercial purpose. This includes on-site preparation for all activity associated with the filming, as well as on-site restoration and cleanup. Such commercial purposes shall include but not be limited to the making of motion pictures, music videos, television programs, advertisements, commercials, and still photography. Specifically excluded from the provisions of this definition are any activity undertaken by a bona fide news organization which enters into the Village to cover contemporaneous news stories; wedding and other similar types of photography undertaken by a commercial photographer; any activity undertaken by a real estate agent in connection with the proposed sale of a property; and films and/or videos recorded by a student in the fulfillment of educational requirements, provided that such works will not be used for a commercial purpose.
VILLAGE
The Incorporated Village of Laurel Hollow
No person, firm, association, corporation, or enterprise shall commence commercial filming anywhere in the Village unless a permit therefor has been first issued by the Board.
A. 
An application for a filming permit shall be made on forms provided by the Village Clerk and shall contain at least the following information:
(1) 
Name, address and telephone number of the person or entity making the film.
(2) 
Name, address and telephone number of the location coordinator or other contact person.
(3) 
Purpose of the filming.
(4) 
Specific location of each property to be used in the filming.
(5) 
Dates and times of the day that the property will be used.
(6) 
Name and address of the property owner.
(7) 
Consent of the owner of the property.
(8) 
Such other information as may be required by the Board.
B. 
The Board may grant, deny or grant the permit with restrictions and/or conditions.
C. 
The Board may deny an application for a filming permit if it determines, in writing, that the proposed filming will create a dangerous condition, interfere with the use of the Village streets or public places, create a nuisance to the Village residents or violate any provisions of the Village Code.
Any change in the planned activities for which the permit has been requested or obtained shall be submitted by the applicant in advance of the proposed changes, and shall be approved or denied in the same manner as the original application.
A. 
The Board may deny any application for a commercial filming permit that does not comply with the purpose and intent of this chapter or if the public interest would be served by such denial. The Board may also deny any application for such permit when, in the judgment of the Board, such permit would conflict with other scheduled events in the area of the filming location; would be detrimental to the community because of anticipated excessive noise, illumination or other effect caused by the proposed filming, including but not limited to the use of explosives; or would unduly interfere for an extended period of time with the day-to-day activities of the surrounding residents.
B. 
Every permit shall contain a date of commencement and an expiration date and shall specify the specific hours during which any permit activity shall occur.
C. 
At no time shall any filming or use of any equipment therefor be allowed between the hours of 10:00 p.m. and 8:00 a.m.
D. 
At no time shall any filming or use of any equipment therefor be allowed on Sundays or legal holidays.
E. 
No filming activity shall intrude upon or interfere with the privacy or property of any property owner unless a written consent shall have prior been obtained from said property owner.
F. 
There shall be no rerouting of traffic in connection with any filming activity except as specifically authorized and approved in advance by the Mayor and the Chief of Police.
G. 
The filming activity shall be conducted so as not to interfere with access to fire stations and fire hydrants. Equipment, materials or obstructions shall not be placed within 50 feet of fire hydrants.
H. 
The Board may place such other further reasonable limitations on the permit as in its opinion are warranted under the circumstances.
I. 
The permit shall only apply to one property.
J. 
Notice requirements.
(1) 
For property located on a public road, the applicant shall notify in writing all abutting property owners of the proposed filming at least three days before the earlier of the first set-up date or the day filming begins. Abutting land shall include land across the street from the property.
(2) 
For property located on a private road, the applicant shall notify in writing all property owners on the private road of the intent to film on the property, and must secure a written approval authorizing the filming from either the road association and/or homeowners' association or all of the property owners on that road. This authorization must be filed along with the permit application prior to any permit being issued by the Board. After the permit is issued, the applicant shall notify in writing all property owners on the road of the filming at least three days before the earlier of the first set-up date or the day filming begins.
(3) 
For filming on a roadway, the applicant shall notify in writing all property owners whose land abuts that portion of the roadway where the filming is being done at least three days before the earlier of the first set-up date or the day filming begins.
The fee for a filming permit shall be as established and modified by resolution of the Board, which fee shall be paid in cash or check three business days prior to the issuance of the permit. The fee, however, may be waived in connection with the filming done for a charitable, public service, or other similar not-for-profit purpose.
The applicant shall pay the actual cost for the incidental use of any Village personnel, services or equipment in connection with the filming.
A. 
No permit shall be issued unless the applicant shall have first filed with the Village Clerk a certificate of insurance in a form and in an amount acceptable to the Village Attorney evidencing comprehensive liability and property damage insurance coverage but in no event shall such insurance be less than $10,000,000 per occurrence. The Incorporated Village of Laurel Hollow, its officers, agents, and employees shall be a named insured and certificate holder on all such policies, thereby providing defense and indemnity from and against any claim, loss or damage resulting from any activity for which the permit was issued. Such indemnity shall not be limited by enumeration of any insurance coverage herein provided.
B. 
The applicant and/or permit holder shall deposit with the Village Clerk a cash bond or letter of credit, in a form acceptable to the Village Attorney, in an amount to be determined by the Village to guarantee the reconstruction or restoration of any public or private property damaged as a result of any activity undertaken pursuant to the permit.
A. 
The Board may suspend or revoke a filming permit issued for any of the following reasons:
(1) 
Violation of any law, rule or regulation of the United States, the State of New York, the County of Nassau, the Village or any department or agency thereof.
(2) 
Violation of any condition of the permit.
(3) 
Conduct that is detrimental to the health, safety or welfare of the public.
B. 
A decision of the Board to suspend or revoke a permit shall be appealable pursuant to Article 78 of the New York Civil Practice Law and Rules. Such proceeding must be commenced within 30 days of the filing of the decision being appealed in the office of the Village Clerk.
C. 
In the event that a permit is suspended or revoked, the fees paid therefor shall be forfeited and shall not be refunded to the applicant.
A. 
Any person, firm or corporation who or which shall violate or fail, neglect or refuse to comply with any provision of this chapter or any rule or determination made thereunder, or who shall undertake filming without a permit therefor, shall, upon conviction thereof, be punished by a fine of not more than $1,500 or by imprisonment for not more than 15 days, or by both such fine and imprisonment. Each day that a violation continues shall be deemed a separate violation.
B. 
In addition to the penalties set forth hereinabove, the Village may enforce any provision of this chapter by injunction or by civil action to recover a civil penalty in an amount not to exceed $1,500 for each violation.